Kanchan
executive assistant
New Delhi
Summary
Results-driven Executive Assistant specializing in operational efficiency and strategic calendar management. Expertise in recruitment management and HR policy development, fostering collaboration and employee engagement. Capable of managing complex schedules, coordinating travel, and planning events while ensuring confidentiality and promoting cross-functional teamwork.
Overview
18
18
years of professional experience
Work History
Executive Assistant to the Managing Director
Brij & Co.
11.2025 - Current
- Managed executive calendars to prioritize meetings and enhance leadership time management.
- Coordinated travel arrangements for senior executives, ensuring policy compliance and efficiency.
- Prepared and edited internal communications for clarity and professionalism.
- Maintained confidential records, emphasising data integrity and security protocols.
- Collaborated with cross-functional teams to optimise office operations and workflows.
- Organised company events, ensuring seamless logistics and participant engagement.
- Conducted research to support strategic decision-making by the managing director.
- Served as liaison between executive staff and other departments to foster collaboration.
Executive Assistant to the Managing Director
SURYA PRABHA ENTERPRISES
NEW DELHI
01.2021 - 09.2025
- Managed executive calendars and scheduled meetings for managing director to optimize productivity.
- Coordinated travel arrangements and itineraries for high-level executives, ensuring efficiency.
- Prepared and edited confidential reports and correspondence for internal communications.
- Organized company events, overseeing logistics and participant engagement for seamless execution.
- Supervised daily office operations, ensuring compliance with safety regulations.
- Monitored emails in managing director's inbox, flagging urgent messages as necessary.
- Developed office procedures to enhance organization and streamline operations.
- Collaborated with accountants to manage departmental budgets effectively.
Executive Assistant/HR
REALPLY PVT LTD.
02.2015 - 12.2020
- Coordinated communication between senior management and staff to enhance operational efficiency.
- Organized complex appointment schedules for executives to maximize productivity.
- Prepared documents including reports, presentations, and meeting minutes for executive review.
- Scheduled travel arrangements for meetings, conferences, and seminars to ensure seamless logistics.
- Conducted recruitment activities such as interviews and background checks for new hires.
- Implemented HR policies that significantly improved employee engagement and retention rates.
- Monitored attendance records and managed performance reviews to support staff development.
- Handled petty cash and managed vendor relationships for promotional items effectively.
Executive Assistant to the Managing Director
Pooja Finelease Limited
New Delhi
05.2008 - 12.2015
- Acted as executive assistant to MD, facilitating seamless communication and comprehensive support.
- Organized calendar for team meetings, travel, and appointments to ensure efficient scheduling.
- Coordinated meetings and conferences to improve collaboration and optimize business operations.
- Provided comprehensive meeting support, including agenda preparation and minute recording.
- Drafted and distributed meeting agendas and minutes to department heads promptly.
- Streamlined office documentation processes to enhance efficiency and productivity.
- Prepared contract drafts, purchase orders, and business correspondence for the team's needs.
- Negotiated with vendors for supplies, office equipment, and facility maintenance to support operational requirements.
Education
Advance Process - BCI
ADVANCE SYSTEM COURSE
New Delhi, DL01-2016
Master of Business Administration - HR
IMT Ghaziabad
Ghaziabad, UP01-2015
Graduate - Arts
Delhi University
New Delhi, DL01-2010
Certificate of Higher Education - Biology
D.A.V. School
Asansol, WB01-2007
Skills
- Calendar management
- Travel and meeting coordination
- Event planning and office administration
- Document preparation and data security
- Project management and time management
- Cross-functional collaboration
- Problem-solving and team leadership
- Confidentiality and communication strategies
Personal Information
Marital status: married
Hobbies and Interests
- Browsing the internet-
- Cooking
- Exploring new websites
- Shopping
- Interest in AI tools and new systems- Browsing the internet
Timeline
Executive Assistant to the Managing Director
Brij & Co.
11.2025 - Current
Executive Assistant to the Managing Director
SURYA PRABHA ENTERPRISES
01.2021 - 09.2025
Executive Assistant/HR
REALPLY PVT LTD.
02.2015 - 12.2020
Executive Assistant to the Managing Director
Pooja Finelease Limited
05.2008 - 12.2015
Advance Process - BCI
ADVANCE SYSTEM COURSE
Master of Business Administration - HR
IMT Ghaziabad
Graduate - Arts
Delhi University
Certificate of Higher Education - Biology
D.A.V. School