Detail-oriented and proactive Project Support Specialist with 15+ years of experience in coordinating multi-site installations, managing vendor and client relationships, and driving successful project execution within cross-functional teams. Proficient in SAP S/4 HANA and known for precise documentation, stakeholder engagement, and logistical planning. Looking to leverage this expertise in a Regional Project Administrator role to drive efficiency and success.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Project Support Execution– Project Administration -India Region
SIDEL (TETRA LAVAL GROUP)
09.2021 - Current
Client & Project Communication
Provide comprehensive support to Project Managers and field team to ensure efficient project planning and execution.
Acted as a central point of contact for internal departments for project related communication, providing clear communication and timely updates on project progress through weekly reports and bi-monthly calls.
Maintain and update project trackers, documentation logs and progress reports using SAP and Microsoft Office tools.
Project Execution & Coordination:
Coordinate travel logistics, visa applications, accommodation and safety compliance for engineers deployed to project sites including L4 countries.
Monitor project budgets, align resource planning and escalate risk to project managers when required.
Assist in integration and readiness coordination at customer sites, including handover documentation and site support.
This resulted in a 15% reduction in project delays across the project.
Procurement & Administration:
Generate PR/POs, track service material, and ensure end-to-end order closure with SAP S/4 HANA.
Support the procurement of project-related materials and services, ensuring timely availability and cost tracking.
Collaborate with finance and warehouse to close payments, deliveries, and ensure audit-ready records.
Spare Parts Administrator
Sidel India Pvt LTD
New Delhi
08.2013 - 09.2021
Previous Roles at Sidel:
Parts Administrator – India & IS Region 2013 – 2021
Managed spare parts quotations and orders, tracked warranty claims and ensured timely delivery to customers.
Improved customer satisfaction by resolving complaints efficiently and maintaining transparent communication.
Performed account reconciliations and ensure accurate follow-up with finance and sales team.
Procurement Executive – India (2010 - 2013):
Handled procurement cycle including PO creation, vendor coordination, order tracking and delivery status updates.
Ensured on-time material availability for spare parts department and supported line improvement/conversion orders.
Worked with ERP to manage internal and external supplier workflows.
DHL Express India Pvt. Ltd – New Delhi, India
Air Import Specialist 2006 – 2010
Handled regulatory documentation and customs clearance for air imports.
Served as the main point of contact for key clients regarding shipment tracking.
Ensured compliance with import procedures and expedited delivery timelines.
<p>• Led the full project lifecycle of HR initiatives, including workforce planning, policy development, and process improvement.<br>
• Created and managed detailed project plans, schedules, and budgets to ensure timely and efficient execution.<br>
• Coordinated cross-functional teams to deliver HR projects on schedule while maintaining compliance with organizational standards.<br>
<br>
<strong>Compensation, Benefits & Payroll:</strong><br>
• Oversaw end-to-end payroll administration, ensuring accurate and timely employee payments.<br>
• Managed employee compensation and benefits programs, aligning them with market standards and company objectives.<br>
• Addressed payroll discrepancies and provided solutions to maintain smooth operations.<br>
<br>
<strong>Policy Development & Compliance:</strong><br>
• Developed and implemented company-wide HR policies to enhance workplace efficiency and employee satisfaction.<br>
• Ensured compliance with labor laws and Ministry of Human Resources regulations, mitigating legal risks.<br>
• Advised leadership on labor law updates and best practices in employee relations.<br>
<br>
<strong>Talent Acquisition & Onboarding:</strong><br>
• Directed full-cycle recruitment processes, from sourcing and interviewing to hiring and onboarding.<br>
• Managed international hiring, including visa processing, embassy coordination, and relocation support.<br>
• Optimized onboarding programs to ensure a smooth transition for new employees.<br>
<br>
<strong>Employee Relations & Engagement:</strong><br>
• Served as a primary point of contact for employee concerns, providing effective conflict resolution.<br>
• Maintained accurate records for attendance, leave, and performance management.<br>
• Prepared employment contracts and offer letters in compliance with legal and company standards.<br>
<br>
<strong>Strategic HR Leadership:</strong><br>
• Collaborated with senior management to align HR strategies with business goals.<br>
• Analyzed HR trends and provided recommendations to enhance workforce planning and development.<br>
</p> at Saudi Central Bank<p>• Led the full project lifecycle of HR initiatives, including workforce planning, policy development, and process improvement.<br>
• Created and managed detailed project plans, schedules, and budgets to ensure timely and efficient execution.<br>
• Coordinated cross-functional teams to deliver HR projects on schedule while maintaining compliance with organizational standards.<br>
<br>
<strong>Compensation, Benefits & Payroll:</strong><br>
• Oversaw end-to-end payroll administration, ensuring accurate and timely employee payments.<br>
• Managed employee compensation and benefits programs, aligning them with market standards and company objectives.<br>
• Addressed payroll discrepancies and provided solutions to maintain smooth operations.<br>
<br>
<strong>Policy Development & Compliance:</strong><br>
• Developed and implemented company-wide HR policies to enhance workplace efficiency and employee satisfaction.<br>
• Ensured compliance with labor laws and Ministry of Human Resources regulations, mitigating legal risks.<br>
• Advised leadership on labor law updates and best practices in employee relations.<br>
<br>
<strong>Talent Acquisition & Onboarding:</strong><br>
• Directed full-cycle recruitment processes, from sourcing and interviewing to hiring and onboarding.<br>
• Managed international hiring, including visa processing, embassy coordination, and relocation support.<br>
• Optimized onboarding programs to ensure a smooth transition for new employees.<br>
<br>
<strong>Employee Relations & Engagement:</strong><br>
• Served as a primary point of contact for employee concerns, providing effective conflict resolution.<br>
• Maintained accurate records for attendance, leave, and performance management.<br>
• Prepared employment contracts and offer letters in compliance with legal and company standards.<br>
<br>
<strong>Strategic HR Leadership:</strong><br>
• Collaborated with senior management to align HR strategies with business goals.<br>
• Analyzed HR trends and provided recommendations to enhance workforce planning and development.<br>
</p> at Saudi Central Bank
<ul>
<li>With Kapsons, I have been actively involved in the project design discussions with the client and the design team, taking approvals for the smooth execution of their multi-brand retail outlets in Punjab, Haryana, and Himachal.</li>
<li>Facilitated client design approvals and coordinated site activities with supervisors.</li>
<li>Constructed Bill of Quantities for new projects while comparing projected costs to actual expenses.</li>
<li>Conduct regular site visits to monitor construction progress, ensure compliance with project specifications, and verify the quality of work.</li>
<li>Liaise with contractors and site teams during site inspections to address technical issues, and ensure smooth execution of tasks.</li>
<li>Track and document site activities, including work completed, materials used, and adherence to safety and quality standards.</li>
<li>Report on-site progress to project stakeholders, highlighting delays, risks, and corrective actions taken.</li>
<li>Created landscape proposals for light points and roundabouts as per Chandigarh administration guidelines.</li>
</ul> at Kapsons Fashion Pvt Ltd<ul>
<li>With Kapsons, I have been actively involved in the project design discussions with the client and the design team, taking approvals for the smooth execution of their multi-brand retail outlets in Punjab, Haryana, and Himachal.</li>
<li>Facilitated client design approvals and coordinated site activities with supervisors.</li>
<li>Constructed Bill of Quantities for new projects while comparing projected costs to actual expenses.</li>
<li>Conduct regular site visits to monitor construction progress, ensure compliance with project specifications, and verify the quality of work.</li>
<li>Liaise with contractors and site teams during site inspections to address technical issues, and ensure smooth execution of tasks.</li>
<li>Track and document site activities, including work completed, materials used, and adherence to safety and quality standards.</li>
<li>Report on-site progress to project stakeholders, highlighting delays, risks, and corrective actions taken.</li>
<li>Created landscape proposals for light points and roundabouts as per Chandigarh administration guidelines.</li>
</ul> at Kapsons Fashion Pvt Ltd
<ul><li>Lead program management for the U.S. Army’s Common Hardware Systems-6 (CHS-6) program, driving launch execution and operational process improvements for mission-critical defense IT and communications hardware.</li><li>Oversee end-to-end project execution, aligning engineering, logistics, procurement, and finance teams to ensure contractual compliance and on-time delivery of warfighter-ready hardware.</li><li>Implement process enhancements across warehouse and supply chain functions to improve efficiency, cost savings, and readiness.</li><li>Manage project timelines, budget oversight, and risk mitigation strategies to support rapid deployment and sustainment operations.</li><li>Develop and manage supply chain strategies for procurement, distribution, and lifecycle sustainment, ensuring seamless integration of suppliers, logistics partners, and internal operations to meet program performance goals.</li></ul> at Leidos<ul><li>Lead program management for the U.S. Army’s Common Hardware Systems-6 (CHS-6) program, driving launch execution and operational process improvements for mission-critical defense IT and communications hardware.</li><li>Oversee end-to-end project execution, aligning engineering, logistics, procurement, and finance teams to ensure contractual compliance and on-time delivery of warfighter-ready hardware.</li><li>Implement process enhancements across warehouse and supply chain functions to improve efficiency, cost savings, and readiness.</li><li>Manage project timelines, budget oversight, and risk mitigation strategies to support rapid deployment and sustainment operations.</li><li>Develop and manage supply chain strategies for procurement, distribution, and lifecycle sustainment, ensuring seamless integration of suppliers, logistics partners, and internal operations to meet program performance goals.</li></ul> at Leidos
<ul>
<li>Spearhead the management and oversight of the National Bio and Agro-Defense Facility (NBAF) project, a pivotal national asset developed in partnership with the U.S</li>
<li>Department of Agriculture (USDA) and the U.S</li>
<li>Department of Homeland Security (DHS)</li>
<li>Collaborate with USDA and DHS stakeholders to ensure a seamless transition of operations and mission capabilities from the aging Plum Island Animal Disease Center (PIADC) to NBAF, ensuring uninterrupted research, diagnostics, and training essential to national security</li>
<li>Lead the operational endurance phase, validating work processes and laboratory setups to guarantee compliance with the highest safety and biocontainment standards, particularly in biosafety level-4 (BSL-4) environments</li>
<li>Act as the hiring manager, conducting interviews and selecting high-quality employees to ensure the success of both DCA and NBAF</li>
<li>Serve as a subject matter expert pert for the payroll system Paychex, overseeing and approving payroll for 63 officers biweekly while managing paid time off and leave requests to maintain the security posture for the facility</li>
<li>Monitor project milestones, providing critical updates to senior management and stakeholders while ensuring alignment with USDA's mission objectives and federal guidelines</li>
<li>Direct the development and execution of strategic initiatives to facilitate efficient collaboration with federal partners, ensuring all laboratory operations adhere to regulatory requirements set forth by the Federal Select Agent Program (FSAP)</li>
<li>Foster a culture of excellence and professionalism within the team, emphasizing rigorous training, safety compliance, and operational integrity as key components of NBAF's mission to safeguard public health and the nation's food supply</li>
<li>Monitored budgeting activities by tracking expenditures and providing regular updates to management.</li>
<li>Analyzed existing processes within a department or organization in order to identify areas for improvement or increased efficiency.</li>
<li>Implemented quality control measures throughout each stage of a project's lifecycle.</li>
<li>Worked closely with senior managers to ensure that all projects were completed according to schedule.</li>
<li>Conducted research on potential vendors, suppliers, contractors and subcontractors for projects.</li>
<li>Provided administrative support to the Project Manager in order to facilitate successful project outcomes.</li>
<li>Prepared monthly progress reports summarizing key accomplishments achieved since the last report.</li>
<li>Trained junior staff on best practices for managing multiple projects simultaneously.</li>
</ul> at Defense Contracting Activity, LLC<ul>
<li>Spearhead the management and oversight of the National Bio and Agro-Defense Facility (NBAF) project, a pivotal national asset developed in partnership with the U.S</li>
<li>Department of Agriculture (USDA) and the U.S</li>
<li>Department of Homeland Security (DHS)</li>
<li>Collaborate with USDA and DHS stakeholders to ensure a seamless transition of operations and mission capabilities from the aging Plum Island Animal Disease Center (PIADC) to NBAF, ensuring uninterrupted research, diagnostics, and training essential to national security</li>
<li>Lead the operational endurance phase, validating work processes and laboratory setups to guarantee compliance with the highest safety and biocontainment standards, particularly in biosafety level-4 (BSL-4) environments</li>
<li>Act as the hiring manager, conducting interviews and selecting high-quality employees to ensure the success of both DCA and NBAF</li>
<li>Serve as a subject matter expert pert for the payroll system Paychex, overseeing and approving payroll for 63 officers biweekly while managing paid time off and leave requests to maintain the security posture for the facility</li>
<li>Monitor project milestones, providing critical updates to senior management and stakeholders while ensuring alignment with USDA's mission objectives and federal guidelines</li>
<li>Direct the development and execution of strategic initiatives to facilitate efficient collaboration with federal partners, ensuring all laboratory operations adhere to regulatory requirements set forth by the Federal Select Agent Program (FSAP)</li>
<li>Foster a culture of excellence and professionalism within the team, emphasizing rigorous training, safety compliance, and operational integrity as key components of NBAF's mission to safeguard public health and the nation's food supply</li>
<li>Monitored budgeting activities by tracking expenditures and providing regular updates to management.</li>
<li>Analyzed existing processes within a department or organization in order to identify areas for improvement or increased efficiency.</li>
<li>Implemented quality control measures throughout each stage of a project's lifecycle.</li>
<li>Worked closely with senior managers to ensure that all projects were completed according to schedule.</li>
<li>Conducted research on potential vendors, suppliers, contractors and subcontractors for projects.</li>
<li>Provided administrative support to the Project Manager in order to facilitate successful project outcomes.</li>
<li>Prepared monthly progress reports summarizing key accomplishments achieved since the last report.</li>
<li>Trained junior staff on best practices for managing multiple projects simultaneously.</li>
</ul> at Defense Contracting Activity, LLC
<ul>
<li>Facilitated operational transformation projects and managed Cloud Engineering initiatives, drafting proposals and Statements of Work with High-Level and Low-Level Designs.</li>
<li><br></li>
<li>Collaborated with stakeholders to define project scope, objectives and deliverables.</li>
<li>Led planning and execution of MECM hybrid transformation initiatives, ensuring seamless integration and optimal performance.</li>
<li>Oversaw end-to-end imaging service delivery for over 130K devices, managing client relations and desktop engineering.</li>
<li>Utilized Intune for patch management, compliance oversight, configuration management, and mobile device administration.</li>
<li>Developed strategic recommendations for process enhancements and operational efficiencies.</li>
</ul> at HCL<ul>
<li>Facilitated operational transformation projects and managed Cloud Engineering initiatives, drafting proposals and Statements of Work with High-Level and Low-Level Designs.</li>
<li><br></li>
<li>Collaborated with stakeholders to define project scope, objectives and deliverables.</li>
<li>Led planning and execution of MECM hybrid transformation initiatives, ensuring seamless integration and optimal performance.</li>
<li>Oversaw end-to-end imaging service delivery for over 130K devices, managing client relations and desktop engineering.</li>
<li>Utilized Intune for patch management, compliance oversight, configuration management, and mobile device administration.</li>
<li>Developed strategic recommendations for process enhancements and operational efficiencies.</li>
</ul> at HCL