Karthikeyan Palanisamy
Senior Executive Finance And Admin
Chennai
Summary
Dynamic Senior Finance and Administration Executive with over 13 years of proven success in driving mission-critical results across diverse environments. Renowned for exceptional communication and cross-cultural team management skills that foster collaboration and innovation. Possesses an entrepreneurial mindset, dedicated to maximizing profitability while cultivating strategic alliances with organizational leaders. Committed to leveraging financial acumen and leadership expertise to deliver sustainable growth and operational excellence.
Overview
13
13
years of professional experience
3
3
Certifications
3
3
Languages
Work History
Senior Executive, Admin & Finance
EXETER PREMEDIA SERVICES PVT. LTD.
02.2022 - 03.2026
- Handled end-to-end admin operations and financial support, covering PO governance, invoice validation, payment coordination, and reconciliations.
- Support in validating Profit and Loss, sales tax report, and balance sheet workings.
- Oversee STPI filing documentation work, and EDPMS regularization and reconciliation work in the bank.
- Oversee statutory compliance processes, including GST filings support, IRN workflows, and regulatory documentation.
- Coordinate Indian and overseas vendor payments with complete compliance documentation, and banking alignment.
- Act as the primary liaison for statutory, internal, and external audits, ensuring structured documentation and readiness.
- Handled fixed asset lifecycle management, including verification and petty cash expenses.
- Direct facility administration, statutory compliance, safety governance, and service partner management.
- Manage enterprise vendor governance, including onboarding, performance review, and contract administration.
- Provide structured and operational reports to senior leadership.
- Developed innovative solutions to complex problems, resulting in improved organizational performance.
- Creation of management-supporting reports and support in the creation of dashboards.
- Optimized operational efficiency by redesigning processes, systems, and workspaces for increased productivity.
Senior Executive - Accounts
Zebronics India Pvt. Ltd.
06.2016 - 02.2022
- Managed nationwide logistics coordination across multiple states, with centralized control and escalation handling.
- Governed logistics documentation, compliance records, and vendor performance reviews.
- Led telecom administration covering procurement, activation, billing verification, and vendor governance.
- Auditing monthly billing to vendor payments related to telecom support overall in India.
- Controlled invoice accuracy and dispute resolution.
- Self-motivated, with a strong sense of personal responsibility.
- Delivered consolidated dashboards, supporting leadership oversight.
- Excellent communication skills, both verbal and written.
- Proven ability to learn quickly and adapt to new situations.
- Providing MIS to management to validate monthly expenses related to profit/loss.
- Creation of dashboards to ease surfing and maintain all data in a single dashboard information system.
- Skilled at working independently and collaboratively in a team environment.
- Passionate about learning and committed to continual improvement.
- Managed time efficiently in order to complete all tasks within deadlines.
- Creation of a tracking system for the payment cycle with a due date, validation of telecom documents, and tracking the proper closure of connections without any pending issues.
Operations Manager
PV Signs Pvt. Ltd. (Signarama India)
06.2015 - 05.2016
- Managed end-to-end production operations, including planning, execution, installation, and handover.
- Established production workflows, quality checkpoints, and documentation standards.
- Conducted regular performance reviews, identifying areas for improvement and developing action plans to address them.
- Coordinated cross-functional teams, ensuring execution discipline and delivery alignment.
- Supervised operations staff and kept employees compliant with company policies and procedures.
- Developed and implemented strategies to maximize customer satisfaction.
- Empowered employees to take ownership of their responsibilities, leading to increased accountability and improved performance outcomes.
- Facilitated smooth collaboration between departments through clear communication channels.
- Enhanced customer satisfaction by establishing clear communication channels and addressing concerns promptly.
- Established positive and effective communication among unit staff and organization leadership, reducing miscommunications, and missed deadlines.
- Handled billing for suppliers with GST audit, invoicing for clients, and payment follow-up.
- Making Payments for suppliers, Employees.
- Coordinated recruitment initiatives, interview scheduling, candidate evaluation, payroll documentation, and employee records management.
Admin Executive & Vendor Management
EXETER PREMEDIA SERVICES PVT LTD.
10.2013 - 06.2015
- Managed vendor onboarding, and collection of documents with suppliers.
- PO governance, invoice verification, and payment coordination.
- Controlled vendor documentation, compliance tracking, and performance monitoring.
- Supported finance operations, including petty cash governance and expense documentation.
- Coordinated project-based vendor engagements, and operational tracking.
- Handled facility support, end-to-end administration, and fulfilling management requirements.
- Handled stock in and out of office materials, project login to logout documentation in production.
- Handled employees' attendance, access control, and payroll data.
- Collaborated with stakeholders to develop actionable strategies that aligned with corporate goals and objectives.
Processor
HOV Pvt. Ltd.
12.2012 - 10.2013
- Performed file conversions, XML pagination, quality checks, and language corrections.
- Conducted systematic quality checks on converted files, verified language corrections, and documented quality audit findings.
- Provided email and chat-based support for Pearson's online classroom platform users.
- Prepared monthly productivity and quality reports, tracking error rates, processing efficiency, and performance against targets.
- Maintained compliance with document processing standards and quality benchmarks required by clients.
- Maintained accurate records and ensured the timely completion of all necessary documentation.
Education
Master of Business Administration (MBA) -
University of Madras
2019
Bachelor of Engineering (B.E.) - Computer Science
Anna University
2012
Skills
PO Management Invoice Verification GST Filing Support (GSTR 1/3B, Export Invoices, EDPMS) TDS Calculations support Vendor Billing Payment Processing (Indian and Overseas) Ledger Reconciliation ERP and Xero Accounting Operations (Multi- module expertise) Audit Preparation & Support Statutory Filing
Production Scheduling & Control Quality Assurance Process Optimization & Automation Inventory Management & Optimization Operational Workflow Redesign Safety Management
Vendor Onboarding Strategic Negotiations SLA Development & Monitoring Performance Scorecarding Contract Management Cost Optimization Relationship Escalation Management Long-term Partnership Building
Logistics Documentation Courier & Transporter Coordination E-way Bill Processing Consignment Tracking Multi-state Coordination Transportation Cost Optimization Vendor Rate Negotiation Delivery Timeline Management
Facility Management & Optimization Asset Lifecycle Management Utility Cost Control Service Contract Management Vendor Coordination Access Control & Security Statutory Compliance Management Office Infrastructure Planning
Microsoft Excel (Pivot Tables, VLOOKUP, Dynamic Dashboards), Word ERP and Xero Accounting Systems online (Multi-module experience) GST Portal & Compliance Tools Data Analysis & Visualization Google Workspace Adobe Tools
Certification
Leadership Certification — Madras Management Association
DECLARATION
I hereby declare that the information provided in this resume is true and correct to the best of my knowledge and belief. I take full responsibility for the accuracy of the content and am prepared to provide any additional documentation or verification as required by the prospective employer. Date: Signature: P. Karthikeyan
Timeline
Senior Executive, Admin & Finance
EXETER PREMEDIA SERVICES PVT. LTD.
02.2022 - 03.2026
Senior Executive - Accounts
Zebronics India Pvt. Ltd.
06.2016 - 02.2022
Operations Manager
PV Signs Pvt. Ltd. (Signarama India)
06.2015 - 05.2016
Admin Executive & Vendor Management
EXETER PREMEDIA SERVICES PVT LTD.
10.2013 - 06.2015
Processor
HOV Pvt. Ltd.
12.2012 - 10.2013
Master of Business Administration (MBA) -
University of Madras
Bachelor of Engineering (B.E.) - Computer Science
Anna University