Karuna Ballary

Working with a flag carrier of Hong Kong, an Airline Company. The head office and main hub located at Hong Kong International Airport

• Lead multiple types of projects across different categories like IT -Software & Infra, Catering, Staff and Admin, Products Inflight, Ground Services, Ground Services and ROM's with Boeing and Airbus ensuring the timelines, objective and requirements are met
• Managing the threshold ranging from 100K HKD to 5M HKD
• Supporting SL and Manager on setting-up the process and account by developing the SOP's, Templates, SLA's
• Drive the end to end sourcing process like market search, RFI, RFP and e-auction
• Manage bidding process and final negotiations with selected vendors till contract finalization
• Drive negotiation with supplier based on the spend analysis, historic spend, repetitive purchase, budget, demand management, direct negotiation, demand consolidation,establish benchmarking of prices and services and other such strategies
• Administered agreements by negotiating change orders, executing contract extensions/renewals by reducing the transactional and administrative efforts
• Actively listened to Business Units, handled concerns quickly and escalated major issues to supervisor
• Created plans and communicated deadlines to BU,ensuring projects were completed on time.
• Scheduled the daily meeting with the internal team and weekly meeting the client Category Manager and team to discuss critical project and mitigating action planned
• Developed working relationships with new suppliers by performing preliminary research, meeting with representatives, verifying product availability, and finalizing terms of purchase
• Responsible for researching, recommending, planning, leading and implementing system and process improvements
• Work with commodity management team in forecasting, strategic planning, and negotiating contract
• Procurement Benefit Savings from 2020- 2021 - HKD 4.6M
• CSAT score - 4.6
• Awards 2020-2021

Spot Recognition for Feb 2021

Worked with one the US top American multinational biotechnology company based in Cambridge, Massachusetts

• Lead multiple types of projects like Sole Source, Renewals, Extension under different categories like Lab Equipment and Supplies, Real Estate & Facilities and Manufacturing Engg, Clinical Services, Scientific Services and Professional Services
• Managed different threshold ranging from 100K USD to 500K USD
• Lead complex sourcing deals, driving the supplier selection and negotiation process for key sourcing events, policies,awarding and contracting
• Worked on sourcing processes and completing necessary documentation (including RFQs, RFIs, and RFPs)
• Delivered procurement impact savings in accordance with Cost Avoidance and Cost Reduction objectives.
• Liaised with internal and external stakeholders to identify and leverage contract value opportunities.
• Collaborated with Category Manager to identify the upcoming opportunities and develop strategies to achieve intended outcome
• Managed monthly and weekly team reporting and purchase requisition tracker and trace the missed opportunities and take appropriate action by reporting to the team manager
• Identified and developed Women, Minority, Small Businesses, and Disabled Veteran business enterprises to support supplier diversity goals
• Provides training to the new FTE's
• CSAT score : 4.9
• Awards 2018-2020

Feb-19 - Employee of the Month Award

May-19 -Employee of the Month Award

Q 3 -2019 - Employee of Q3 Award

Nov-19 - Employee of the Month Award

Q 4 2019 - GEP Spot Recognition

Q-1 2020 - Employee of Q1 Award

• Consulted and advised department heads on raw material, finished good and supply decisions.
• Negotiated with vendors to procure best prices and quickest service for raw material, finished good supplies.
• Modified price levels, availability and markets for competitive company advantage.
• Maximized benefit and minimized costs by streamlining procurement processes, achieving the savings
• Managed and maintained long-term relationships with re-seller and manufacturer suppliers.
• Tracked movement of raw materials and subcontracted goods and reconciled inventory.
• Assessed quality standards and encouraged suppliers to integrate standards with company objectives.
• Developed and managed the threshold of INR 20L to INR 40L budget for purchasing department.
• Monitored open purchase orders for on-time delivery and mitigated potential problems with carriers and logistics companies for timely resolution.
• Negotiated contracts to set prices, quality standards and cost-reduction targets for long-term operational success.
• Reviewed purchasing department activities with purchase manager and factory manager to evaluate opportunities for cost savings and efficiency improvements.
• Supervised purchasing and warehousing processes to reduce loss, time and injuries.
• Arranged the logistic for the material pick-up and delivery at factory
• Verified the logistic charges in the GNR no. and proceed the payment as per the payment terms
• Monitored the opening and closing balance of factory inventory to ensure the smooth operation