KRISHNA KUMAR

Sr. Associate – Facilities & Procurement Assistant

ESI Software India Pvt. Ltd.

Bangalore

02.2014 - 05.2025

Leadership and Team Management.

Directed a five-member team overseeing administration, facility management, and procurement in multiple regions, including India and China.
Trained staff on safety protocols and emergency response procedures to ensure workplace readiness.
Collaborated with cross-functional departments, including accounting, legal, operations, and sales, to support asset management initiatives. Directed a five-member team responsible for administration, facility management, procurement, and travel management across all regions.

Facility and Operations, Asset Management.

Demonstrated expertise in facility management, ensuring efficient operations through comprehensive service oversight
Managed 70,000 to 120,000 sq. ft. Of office space across multiple locations, coordinating maintenance schedules, and optimizing building performance.
Planned upgrades and renovations are based on user feedback and evolving business needs.
Streamlined office administration by efficiently handling lease agreements and operational tasks.
Addressed building emergencies with urgency, delivering timely, and effective solutions.
Provided logistical support for special events held at the facility.
Monitored maintenance and repair of machinery, equipment, and electrical/mechanical systems.
Tracked inventory levels and maintained accurate records of assets and supplies in company databases.
Conducted periodic audits to ensure asset integrity, and prevent loss or misallocation.
Supported asset lifecycle management, including acquisition, deployment, maintenance, and disposal.

Compliance and Safety

Monitored compliance with HSE standards, and managed health, safety, and environmental initiatives.
Ensured adherence to safety regulations and applicable laws governing facility operations.
Prepared legal documents, including contracts, leases, and permits, related to facility management.
Monitored maintenance of machinery, equipment, and electrical/mechanical systems.

Budgeting and Financial Oversight.

Managed operational budgets and implemented cost-saving initiatives across departments.
Provided guidance on financial practices, including budgeting, forecasting, and cash flow optimization.
Analyzed financial statements, invoices, purchase orders, and contracts for accuracy prior to processing.
OPEX forecasting focuses on operational efficiency and cost control.
CAPEX forecasting is essential for planning growth, infrastructure upgrades, and long-term investments.

Procurement and Vendor Management.

Negotiated vendor contracts and maintained strong supplier relationships through performance evaluations.
Conducted market research to identify suppliers and innovative procurement strategies.
Maintained records of purchases, pricing, and vendor data in the company databases.
Ensured all vendor contracts were executed in compliance with legal requirements.
Maintained up-to-date knowledge of laws governing vendor relations.

Event Management.

Provided end-to-end support for the planning and execution of corporate events, conferences, and facility-hosted functions.
Coordinated logistics, including venue setup, vendor coordination, catering, and technical support.
Ensured compliance with safety and legal standards during events.
Managed budgets and timelines to deliver high-impact events within scope.

Travel and Administration.

Streamlined office administration by managing lease agreements and operational tasks.
Ensured compliance with laws governing corporate travel management activities.
Coordinated domestic and international travel logistics for staff and executives.
Create and manage visa applications for individuals or groups, with country-specific details.

Manpower Management

Forecast Workforce Needs: Predict future staffing requirements based on business growth, market trends, and technology shifts.
Optimize Workforce Utilization: Ensure employees are effectively deployed to maximize productivity and minimize redundancy.
Talent Acquisition & Development: Recruit top talent, train existing staff, and plan for succession to maintain a strong workforce pipeline.
Support Strategic Goals: Align human resource strategies with broader organizational objectives for long-term sustainability.
Mitigate Risks: Address potential issues like skill shortages, high turnover, or compliance gaps before they impact operations.

Stakeholder, Client, and People Management.

Built and maintained strong relationships with internal and external stakeholders to align operational goals with business objectives.
Acted as a key liaison between departments, vendors, and clients to ensure seamless communication and service delivery.
Managed client expectations by delivering high-quality facility and administrative support across India and China.
Led people management initiatives, including performance reviews, conflict resolution, and team development.
Fostered a collaborative team culture focused on accountability, continuous improvement, and service excellence.
Supported change management efforts by guiding teams through organizational transitions and process enhancements.

Summary

Overview

Work History

Sr. Associate – Facilities & Procurement Assistant

Facility and Admin In-charge

Admin. and Logistic Coordinator

Facility Executive

Help Desk Executive

Night Shift Coordinator

Education

B.Com. -

Skills

Languages

Personal Information

Timeline

Sr. Associate – Facilities & Procurement Assistant

Facility and Admin In-charge

Admin. and Logistic Coordinator

Facility Executive

Help Desk Executive

Night Shift Coordinator

B.Com. -

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