MAHESH INAMDAR
Bandra, Mumbai
Summary
Senior Administration Professional with 15+ years of experience in office management, facility operations, vendor management, compliance, and team leadership. Strong ability to streamline processes, control costs, manage large workforces, and ensure smooth day-to-day functioning of corporate offices. Proven record of improving efficiency, implementing systems, and supporting organizational productivity.
Overview
16
16
years of professional experience
10
10
years of post-secondary education
Work History
Assistant General Manager Administration
JMJ Beach Resorts Private Limited, Powai
Mumbai
02.2025 - 10.2025
- Managed end-to-end admin and facility operations ensuring smooth business continuity and SLA compliance.
- Managed office administration, travel (air/hotel bookings), and visitor coordination for employees and global stakeholders.
- Maintained legal, compliance records and supported MD in town halls, meetings, and confidential communications.
- Coordinated with regional/global teams for internal communications, events, and social media initiatives.
- Provided sales support through documentation, MIS reports, presentations, and distributor agreement management.
- Organized customer events, conferences, and handled end-to-end logistics (invites, travel, accommodation, catering).
- Handled vendor lifecycle, negotiations, and performance to optimize cost and service quality.
- Supervised contract workforce (housekeeping, security) ensuring staffing, discipline, and service standards.
- Supported office fit-outs, expansions, and vendor coordination for timely project delivery.
Senior Manager – Administration
Prudent Insurance Brokers Private Limited,Powai
Mumbai
08.2024 - 10.2024
- Managed administrative functions for the guest house and house management.
- Executed vendor negotiations, achieving significant cost savings through strategic procurement planning.
- Maintained workplace safety and compliance with established guidelines.
- Provided remote workforce support by coordinating essential services and resources.
Senior Manager – Administration
Alliance Insurance Brokers Private Limited,Juhu
Mumbai
10.2018 - 07.2024
- Directed office facility management, overseeing maintenance, pantry, security, petty cash, and housekeeping operations.
- Managed travel desk operations, including vehicle fleet coordination, hotel bookings, and guest house logistics.
- Established branches and coordinated inter-branch activities to enhance operational efficiency.
- Developed MIS reports and optimized administrative systems while ensuring compliance with internal audits.
- Supervised administrative staff, assigned tasks effectively, and boosted overall productivity.
Senior Executive- Administration and HR
RKW Developers Private Limited,BKC
Mumbai
01.2013 - 02.2018
- Managed travel desk (domestic & international), guest house, fleet & outsourced staff.
- Attendance, payroll data, documentation, contractual employee management.
- Canteen, pest control, gardening, facility management & inventory control.
- Implemented travel requisition system & invoice documentation system.
- Coordinated events, meetings, conferences & compliance activities.
Senior Executive-Administration and HR
MU Tech Solutions Pvt. Ltd.
Navi Mumbai
10.2009 - 11.2012
- Managed office facilities and guest house management
- Petty cash management
- Maintained attendance, leave, personnel files & HR documentation.
- Managed vehicles, insurance renewals, fuel tracking & monthly admin reports.
- Introduced systems for grievance handling, document control & material tracking.
Education
Bachelor of Commerce - Accounting, Economics, Cost Accounting
K.M.Agrawal College
Kalyan 06.2004 - 05.2007
HSC - Commerce
Mohinder Singh Kabal Singh Jr. College
Kalyan 06.2002 - 05.2004
PGDM in Business Administration - Business Administration
The L.N.Welingkar Institute of Management
Mumbai 06.2012 - 06.2014
SSC - History Mathematics Languages Geography
General Education Insitute's High School
Kalyan 01.2001 - 06.2002
Masters in Commerce - Finance, Statistics, Auditing
Birla Institute of Management Studies
Kalyan 07.2007 - 08.2009
Skills
- Office & Facility Management
- Vendor & Contract Management
- Budgeting, MIS & Cost Control
- Travel Desk & Fleet Management
- Compliance & Documentation
- New office set up
- Team Leadership
- Event Planning
- MS Office, Outlook, Internet Savvy
Languages
Marathi
First language
English
Proficient
C2
Hindi
Proficient
C2
Hobby and interests
- Yoga Instructor
- Art of Living Faculty (Meditation & Yoga)
- Volunteer Activities
- Musical Performances
- Social Campaigns
Accomplishments
- Implemented new invoice documentation system improving audit readiness.
- Developed travel desk system for sales & non-sales teams.
- Designed travel requisition form used company-wide.
- Successfully managed multiple corporate events within budget.
Timeline
Assistant General Manager Administration
JMJ Beach Resorts Private Limited, Powai
02.2025 - 10.2025
Senior Manager – Administration
Prudent Insurance Brokers Private Limited,Powai
08.2024 - 10.2024
Senior Manager – Administration
Alliance Insurance Brokers Private Limited,Juhu
10.2018 - 07.2024
Senior Executive- Administration and HR
RKW Developers Private Limited,BKC
01.2013 - 02.2018
PGDM in Business Administration - Business Administration
The L.N.Welingkar Institute of Management
06.2012 - 06.2014
Senior Executive-Administration and HR
MU Tech Solutions Pvt. Ltd.
10.2009 - 11.2012
Masters in Commerce - Finance, Statistics, Auditing
Birla Institute of Management Studies
07.2007 - 08.2009
Bachelor of Commerce - Accounting, Economics, Cost Accounting
K.M.Agrawal College
06.2004 - 05.2007
HSC - Commerce
Mohinder Singh Kabal Singh Jr. College
06.2002 - 05.2004
SSC - History Mathematics Languages Geography
General Education Insitute's High School
01.2001 - 06.2002