Mohd Muqeet Ali Khan

Executive Coordination & Strategic Support Procurement & Supply Chain Management HRIS, Attendance & Leave Management Payroll and Compensation Support Reporting & Data Analytics Administrative & Asset Management Employee Lifecycle & Exit Management

• Direct Leadership Liaison: Serving as a primary point of contact, reporting directly to and coordinating with the Founder and Managing Director to execute key business functions.
• Core Team Collaboration: Acting as a bridge between the executive suite and departmental heads to ensure seamless communication and alignment with company-wide goals.
• End-to-End Procurement: Leading the procurement lifecycle for all office supplies and essential goodso including IT Assets, ensuring the timely availability of resources across all departments.
• Supervised day-to-day operations to meet performance, quality and service expectations.
• Budgetary Adherence: Managing procurement activities under a dedicated departmental budget, implementing cost-saving measures without compromising the quality of goods.
• Vendor & Lifecycle Management: Identifying and onboarding reliable suppliers, negotiating competitive pricing, and managing the full "Purchase-to-Pay" process.
• Inventory Optimization: Maintaining a meticulous record of office inventory to ensure a streamlined supply chain and prevent operational bottlenecks.
• Systems Administration: Serving as the Subject Expert for Matrix Attendance Software, managing real-time data for a workforce of 500–700 employees.
• Time Office Operations: Overseeing complex "Time Office" functions, including overtime calculations and shift-wise attendance verification.
• Leave Governance: Auditing all leave applications and maintaining a centralized Leave MIS for monthly submission to the Head Office.
• Multi-Branch Coordination: Synchronizing with regional branches to consolidate monthly attendance data and ensuring accurate entry into HRIS and Excel systems.
• Financial Collaboration: Partnering with the Accounts Department to facilitate error-free salary preparation and the distribution of monthly salary slips.
• Employee Relations: Resolving employee queries regarding salaries, benefits, and deductions with a focus on transparency and quick turnaround times.
• Banking Liaison: Managing the end-to-end process for employee bank account openings and salary account maintenance.
• Strategic Reporting: Generating and circulating comprehensive MIS reports to the Founder, Core Team, and Senior Management to drive informed decision-making.
• Audit & Documentation: Maintaining rigorous standards for employee personal records and digital filing to ensure compliance with organizational policies.
• Asset Accountability: Managing the issuance and record-keeping of corporate assets, specifically mobile devices and SIM cards.
• Operational Oversight: Directing the Travel Desk and Help Desk to provide seamless logistical and support services to staff.
• Financial Administration: Ensuring the timely processing of all administrative expenses and vendor payments to maintain strong external partnerships.
• Separation Management: Facilitating formal resignation protocols and the Full & Final (F&F) settlement process.
• Professional Documentation: Preparing and issuing critical documents, including Relieving Orders and Service Certificates.

Talent Acquisition & Onboarding HR Operations & Data Management

Neeta Marketing Services Pvt. Ltd. | HR Associate (Trainee) August 2009 – January 2012

• Full-Cycle Recruitment Support: Executed cost-effective hiring strategies by leveraging job portals and internal employee referral programs to meet departmental staffing needs.
• Onboarding Management: Facilitated seamless joining formalities, including comprehensive document verification, issuance of corporate identification, and coordination of payroll banking setups.
• Recruitment Analytics: Developed and maintained recruitment trackers to monitor hiring velocity and source effectiveness.
• Database Integrity: Managed and audited the centralized employee database, ensuring all digital and physical records were current and accurate.
• MIS Reporting: Compiled and updated monthly Management Information System (MIS) reports to provide visibility into workforce metrics and operational trends.
• Compliance & Documentation: Established systematic filing protocols for employee records to ensure organizational data security and easy retrieval for audits.