Monica Grace
Chennai
Summary
Results-driven HR professional with 11 years of comprehensive experience in Talent Acquisition, HR Data Management, HRIS administration, ISO audit coordination, Employee Engagement, Onboarding, Policy Implementation, Compliance, and Exit Management. Proven expertise in driving end-to-end recruitment strategies, streamlining HR operations, and ensuring adherence to organizational and statutory standards across geographies. Strong track record in optimizing employee lifecycle processes, improving HR data accuracy, and enhancing employee experience through proactive engagement initiatives. Adept at working with cross-functional teams and senior stakeholders to align HR practices with business objectives.
Overview
12
12
years of professional experience
Work History
Associate HR Manager
Navitas Life Sciences
Chennai
05.2018 - Current
- To Identify & Manage the recruitment process for all the Department along with the Management.
- Coordinate with all the BUs for the Yearly Budget.
- To prepare the Manpower request for the financial Year.
- To be responsible for the Verification of RRF raised by the BU’s.
- To be responsible to allocate the requirements to the Team.
- Responsible for the complete recruitment END to END process.
- Analyze the skills required for each job and prepare job descriptions.
- To prepare and maintain the Personal Checklist, training documents and CVs up to date for all the departments.
- To prepare the market standards for the all the departments on every quarter.
- Recruitment/Onboarding/offer/appointment letter/mail id creation/ID card creation.
- Sole responsible for all Internal and ISO Audits.
- To provide induction on the joining of the employee.
- Responsible for on boarding the candidates as per their date of Joining.
- Taking care of Joining formalities & verification of documents.
- Involved in collection of necessary details for background verification.
- Responsible for issuance of appointment & Confirmation letter.
- Confirmation management-Track, evaluate and confirm employees based on their performance.
- Responsible to move all the employee’s data to the HRMS report.
- Grievances related to appointment letter, Confirmation letter, salary not received, PF Form, joining forms, issuing ID card.
- Payroll Processing
- Staff – Confirmation (after probation period)
- Off-role salary
- F&F & Relieving order
- Resignation mail/access deactivation
- Clearance from all departments
- Responsible for exit formalities.
Senior Human Resource
Life cell International Pvt Ltd
11.2017 - 05.2018
- Evaluated employee onboarding programs and presented strategic improvement recommendations to upper management.
- Managed complex HR projects, leading to increased organizational effectiveness and collaboration.
- Facilitated open forums between employees and management to foster trust-building dialogue and promote transparency.
- Mentored junior HR professionals on best practices within the field, contributing to their professional development journey as future leaders in the industry.
HR & Admin Executive
Quartesian Clinical Research Pvt Ltd
03.2015 - 01.2017
- Handled confidential information with utmost discretion, ensuring sensitive data was protected from unauthorized access.
- Collected data, input records, and protected electronic files.
- Improved customer satisfaction by promptly addressing inquiries and resolving issues in a timely manner.
- Collaborated with cross-functional teams to achieve organizational goals, fostering a positive work environment.
- Oversaw inventory management, maintaining optimal supply levels while minimizing waste and unnecessary expenses.
- Reduced operational costs with thorough budget analysis and expense tracking, optimizing resource allocation.
- Facilitated communication between departments, maintaining open lines of dialogue for better collaboration on projects.
- Maintained protocol throughout routine work days and special events.
- Planned and executed events for employees and clients and managed logistics and vendor relations.
- Negotiated contracts with vendors to secure favorable terms and pricing for goods and services procured by the company.
- Scheduled appointments and meetings, organized materials and prepared rooms.
- Managed special projects as assigned; delivered results within established deadlines while meeting objectives.
- Managed high-level executive calendars, prioritizing appointments and meetings to optimize time management.
- Implemented document management system that streamlined filing processes and facilitated easy retrieval of information.
- Enhanced employee productivity by developing comprehensive training programs tailored to individual needs.
- Served as a liaison between executives and clients or stakeholders; maintained strong relationships through effective communication.
Placement Executive
Prolific HR Consultants
05.2013 - 03.2015
- Managed ongoing communication between clients and candidates, ensuring smooth transitions during the placement process.
- Developed targeted marketing strategies to attract top talent from diverse industries and backgrounds.
- Enhanced candidate placements by developing strong relationships with clients and understanding their organizational needs.
- Managed multiple client accounts and prioritized tasks effectively, ensuring timely delivery of high-quality placements for each client.
- Implemented creative sourcing strategies to identify passive candidates in niche markets or areas of expertise.
- Leveraged social media platforms for effective networking opportunities within industry-specific communities, expanding potential candidate reach significantly.
- Provided valuable feedback to candidates on their resumes, interview techniques, and overall marketability for specific roles.
- Facilitated training seminars for internal staff on best practices in recruitment and talent management strategies.
- Maintained a comprehensive database of qualified candidates, facilitating quick and efficient sourcing for future opportunities.
- Conducted thorough candidate screenings and interviews, identifying top talent for various job openings.
- Negotiated competitive salary packages with clients and candidates, resulting in successful placements and long-term retention.
- Increased client satisfaction by providing personalized support throughout the placement process.
- Coordinated onboarding activities for new hires, ensuring seamless integration into the company culture and environment.
- Tracked key performance metrics related to recruitment efforts, continuously improving processes based on data-driven insights.
- Conducted regular follow-ups with both clients and placed candidates to maintain long-term relationships that foster mutual success.
- Assisted in organizing career fairs or recruiting events that provided a platform for companies to meet potential candidates facetoface.
- Continuously updated knowledge of industry trends and labor market conditions to stay ahead of competitors in the placement field.
- Established partnerships with local educational institutions and professional organizations, increasing candidate pipeline diversity.
- Streamlined recruitment processes for improved efficiency and reduced time to fill open positions.
- Collaborated with hiring managers to develop job descriptions, ensuring accurate representation of required skills and qualifications.
- Assisted with writing job postings and job descriptions for boards.
- Pre-screened resumes prior to sending to corporate hiring managers for consideration.
- Developed and implemented onboarding and orientation programs for new employees.
- Collaborated with managers to identify and address employee relations issues.
- Partnered with departmental managers to ascertain hiring needs and subsequently provide candidate recommendations.
- Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
- Improved office efficiency by effectively managing internal communications and correspondence.
- Advocated for staff members, helping to identify and resolve conflicts.
- Conducted performance reviews and provided feedback to managers on employee performance.
- Completed human resource operational requirements by scheduling and assigning employees.
- Created and delivered HR training sessions to staff, managers and executives.
- Administered employee benefits programs and assisted with open enrollment.
- Developed and monitored employee recognition programs.
- Generated and analyzed reports to monitor employee engagement and attrition trends.
- Coordinated implementation of people-related services, policies and programs through departmental staff.
- Collected and analyzed information to monitor compliance outcomes and identify and address trends of non-compliant behavior.
- Planned, monitored and appraised employee work results by training managers to coach and discipline employees.
- Worked alongside global business leader to deploy new training strategies.
- Reduced expenses by analyzing compensation policies and implementing competitive programs while ensuring adherence to legal requirements.
- Developed disaster and recovery strategy to prepare company for hazardous weather conditions, nuclear accidents and terrorist attacks.
Education
Master of Business Administration - Human Resources and Finance
Karunya University
Karunya Nagar, Coimbatore01.2013
Bachelor of Business Administration - Computer Application
Vivekananda College of Arts and Science for Women
Tiruchencode01.2011
Skills
- Talent Acquisition & Workforce Planning
- Employee Engagement & Retention Strategies
- HR Policies & Compliance (India, Thailand & Colombia)
- Onboarding & Induction Programs
- Exit Process & Full and Final Settlements
- HR Analytics & Data-Driven Decision Making
- Performance Management Systems (PMS)
- Succession Planning & Leadership Development
- HR Operations & Employee Lifecycle Management
- Labour Law Compliance & Statutory Regulations
Core HR Competencies
Technical & Analytical Skills
- HRMS / HRIS Tools (eg, SAP, SuccessFactors, Workday)
- Excel – HR Dashboards, Pivot Tables, Time Analysis
- Reporting & Metrics (Attrition, Headcount, SLA tracking)
- Automation in HR Processes
- Exit Analytics & Trend Analysis
- Stakeholder Management
- Team Leadership & Collaboration
- Strong Communication & Interpersonal Skills
- Conflict Resolution & Negotiation
- Adaptability & Problem Solving
Soft Skills
Languages
English, Tamil, Malayalam & Kannada
Accomplishments
- Successfully led end-to-end recruitment drive
- Implemented HRIS modules and automated key HR workflow
- Played a key role in ISO 9001 and 27001 audit preparedness, ensuring 100% compliance in HR documentation and processes
- Designed and executed employee onboarding program
- Received “Extra Mile” and “Best Team Player” awards for outstanding contributions in HR transformation projects
Extra-Curricular Activities
Participated in several school level as well as district level sports meets Participated in many Competitive exams and Talent Search Contests Active member of Rotaract club Conducted several seminars on Personality Development
Disclaimer
Thereby certify that the details furnished above are true to the best of my knowledge and belief. PLACE: SIGNATURE (Monica S Grace)
Timeline
Associate HR Manager
Navitas Life Sciences
05.2018 - Current
Senior Human Resource
Life cell International Pvt Ltd
11.2017 - 05.2018
HR & Admin Executive
Quartesian Clinical Research Pvt Ltd
03.2015 - 01.2017
Placement Executive
Prolific HR Consultants
05.2013 - 03.2015
Master of Business Administration - Human Resources and Finance
Karunya University
Bachelor of Business Administration - Computer Application
Vivekananda College of Arts and Science for Women