Mumtaz Khan
Senior HR Coordinator
Kolkata
Summary
Team-driven HR Coordinator considered an expert in administrative tasks with agility. Compassionate yet sharp to always get the job done correctly. Pursuing a role where exceptional attention to detail and well-developed skills will be highly valued.
Overview
7
7
years of professional experience
4
4
years of post-secondary education
3
3
Languages
Work History
Senior Recruitment Coordinator
Atlan
Bangalore
09.2024 - 01.2025
- Scheduled ~100+ interviews in a week by coordinating with EA, interviewer's and the candidate
- Coordinated with more than 50+ interviewer's request to reschedule as per their preference, thereby maintained the speed
- Shared weekly report analysis on different roles
Talent Acquisition Coordinator II
Autodesk
Bangalore
04.2024 - 08.2024
- Addressing ~10 HR ServiceNow tickets with different queries like employee benefits, referral programs, intern hiring, PF, gratuity etc and rerouting to the concerned department as per the process guideline
- Posted ~ 15 jobs in a week in various channels by keeping brand guidelines intact
- Facilitated a smooth onboarding process for new hires by collaborating with HR partners to prepare necessary paperwork and orientation materials.
- Generating 3 to 4 offer letters in a day for APAC through workday and DocuSign
- Updating various trackers for Data insights at the end of the month
- Maintained compliance with employment regulations across all stages of recruitment activities.
- Reduced time-to-fill metrics by optimizing the interview scheduling process and maintaining strong relationships with candidates throughout their journey.
HR Coordinator
Granicus
Bangalore
07.2022 - 03.2024
- Handling pre and post-onboarding of the New Hires
- Submission of new hire forms
- Coordinating with IT and office admin to ensure a smooth shipment of IT assets, welcome KIT, and necessary details for their Day 1
- Providing employee Benefit sessions to the New hires on their Day 1
- Filling all the details of the new hire in HRIS tool so that their profile gets created in the HR system and maintain the same
- Volunteering in organizing various events in India office
- Created an Employee Engagement calendar to forecast the upcoming events with the budget
- Handling BGV and being the first point of contact for the vendors for any kind of discrepancies with the India HR policies
- Facilitating the onboarding of new BGV vendors and executing a project plan in a phased manner
- Serving as primary HR point for local APAC & India teams' leaders on the HR operational issues
- Ensuring legal compliance by monitoring and implementing applicable human resource legal requirements, maintaining compliant records, and anticipating risk areas
- Ensuring all documentation, files, and practices of APAC & India Region are in line with current labor law
- Providing other HR analytics as required
- Hiring roles like Quality Engineer and Senior Network Engineer by saving cost per hire
- Reduced time-to-hire by optimizing interview scheduling processes, leading to faster decision making.
- Sharing recruitment reports with the leadership team
- Handling ad hoc activities like Administering various assessments in the interview process and following up with the candidate to complete the BRYQ or Test Gorilla assessment
- Facilitating the onboarding and offboarding of the contractors
- Policy updates like employee referral program in the portal
- Maintaining human resources information system and kept employee files up to date and accurate.
- Maintained accurate employee records in HRIS systems, enabling efficient data retrieval for reporting purposes.
- Supported HR functions with emphasis on record keeping, data entry, and general HR tasks.
Recruitment Coordinator
Zoom Video Communication
Bangalore
07.2021 - 07.2022
- Responsible for scheduling complex interviews by coordinating with various stakeholders for various stages of the interview process
- Handled high volume ~ 30 interviews in a day during peak season
- Assisting other regions across APAC and EMEA
- Established the 'global recruitment coordinator training' project used globally across different regions
- Supported different regions like APAC, EMEA recruiters, and HM for their different business requirements
- Leveraged social media platforms and online job boards for advertising open positions and engaging with potential candidates
Recruitment Associate
Amazon Development Centre of India
Bangalore
09.2019 - 06.2021
- Have worked on three teams - People Experience, Travel and Expense and Student Program
- Ensuring employee data is recorded in the tool
- Maintaining HR systems i.e., create new hire records, Data Changes, Transfers, Promotions Terminations, etc
- Maintaining and updating personal files/data of all employees in HR systems
- Leave management of the employees and update the systems accordingly
- Working on the time reporting reports for employees
- Have been a part of campus recruitment to connect with TPO to book the slots for that particular Recruitment drive
- Supporting On-Campus interviews during Full-Time & Intern hiring peak seasons in prepping candidates in recruiting tools (iCIMS, Amazon hire, etc.)
- Prepare salary letters, relieving letters, and any other employment letters based on the nature of requests received
- Timely Follow-up with the interviewers for their feedback, making travel arrangements for the candidate
- Provided all the information to the candidate prior to their interviews and post their interviews to keep them updated with the interview stages
- Ensuring 'Travel and expense' have been taken care of for all candidates' coming onsite for the interviews
- Also responsible for assisting in end-to-end coordination of recruitment activities like job postings, updating candidate records, prepping candidates, etc
- Checking rehire eligibility to screen ~200 applications and merge the duplicate profiles in the HR system
- Pulling the reports through salesforce to see the number of application screened in a day
IT Operation Associate
Accenture
Bangalore
05.2018 - 11.2018
- Responsible for supporting service desk with 20 + inbound calls and bridging calls between vendors, different support teams and coordinating across the board in case of P1/P2 issues or outages to resolve the issue
- Documented support procedures, processes and solutions in centralized systems, enabling user self-service.
- Improved overall user experience through support, training, troubleshooting, improvements and communication of system changes.
IT Operation Associate
Concentrix
Bangalore
09.2017 - 05.2018
- Handling 20 + inbound calls in a day to address iOS mobile issues, documenting the troubleshooting steps by finding the right knowledge base article
Education
B.Tech - Production engineering
Haldia Institute of Technology
Haldia, India 01.2013 - 01.2017
Skills
Greenhouse
undefinedAwards
- Best performer of the month for six months (Zoom)
- Spot award and Dazzler Award (Amazon)
- Influential contributor in providing smooth candidate experience (Granicus)
- Most Improved Advisor (Concentrix)
Accomplishments
- Achieved BGV documents being captured in one shared folder in sharepoint by downloading all the 1000 reports and uploading in the cloud with accuracy and efficiency
- Documented and resolved onboarding gaps which led to smooth pre and post onboarding process.
- Achieved saving cost per hire for Senior Network Engineer and Quality Engineer through effectively helping with end-to-end recruitment process.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Senior Recruitment Coordinator
Atlan
09.2024 - 01.2025
Talent Acquisition Coordinator II
Autodesk
04.2024 - 08.2024
HR Coordinator
Granicus
07.2022 - 03.2024
Recruitment Coordinator
Zoom Video Communication
07.2021 - 07.2022
Recruitment Associate
Amazon Development Centre of India
09.2019 - 06.2021
IT Operation Associate
Accenture
05.2018 - 11.2018
IT Operation Associate
Concentrix
09.2017 - 05.2018
B.Tech - Production engineering
Haldia Institute of Technology
01.2013 - 01.2017
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