Nandhini Muthukumar
Chennai
Summary
Detail-oriented Administration & Vendor Management professional with over 10 years of experience in procurement operations, office administration, and vendor relationships. Expertise in SAP and Concur, with a strong background in invoice verification, payment coordination, budgeting, and cost optimization. Experienced in facility management and HR support, driving efficient organizational operations.
Overview
3
3
years of professional experience
1
1
Certification
Work History
Sr Specialist - Administration & Vendor Management
Gradiant India Pvt Ltd.,
Chennai
06.2025 - 05.2026
- Managed daily facility operations and maintenance schedules.
- Coordinated vendor procurement for supplies and services, optimizing availability and cost-effectiveness.
- Ensured compliance with health and safety regulations within the facility.
- Assisted in preparing reports on facility usage and maintenance needs.
- Supported staff in resolving facility-related issues promptly.
- Organized meetings and events within the facility spaces effectively.
- Monitored inventory levels of office supplies and equipment regularly.
- Organized special events held at the facility such as training seminars or conferences aimed at promoting professional development among staff members.
- Assisted with facility budgeting, forecasting expenses, tracking revenue streams, and monitoring operational costs.
- Implemented security measures such as access control systems, surveillance cameras and alarm systems designed to protect personnel, property and information stored within the premises.
- Managed daily operations such as payroll, customer service, inventory control, and other administrative tasks related to running a facility.
- Oversaw hiring processes such as interviewing candidates and making recommendations on who should be hired based on their qualifications.
- Conducted performance reviews for staff members on an annual basis in order to identify areas where improvement is necessary.
- Coordinated and managed facility operations, including maintenance of building systems, equipment and supplies.
- Organized meetings between stakeholders to discuss potential projects or initiatives related to improving the functionality of the facility.
- Built and maintained vendor relationships, ensuring timely delivery of services and materials to support operations.
- Worked closely with executive management team in developing strategic plans for achieving long-term objectives set forth by upper management.
- Assisted with onboarding new employees by providing training materials and resources.
HR Cum Scheduler (Freelance)
DATA FORCE BY TRANSPERFECT, Chennai
Chennai
11.2024 - 02.2025
- Strong expertise in accounts payable and receivable, budget management, and ERP systems such as SAP or similar platforms.
- Proficiency in maintaining regulatory records and audit documentation
- Strong awareness of GST implications and compliance within SEZ operations
- Good understanding of SEZ regulations, policies, and compliance requirements as per government guidelines
- Managed SEZ documentation and statutory filings, ensuring compliance with regulatory requirements
- Familiarity with import and export procedures under SEZ framework
- Applied knowledge of duty exemptions, tax benefits, and incentives to maximize advantages for SEZ units
- Streamlined SEZ documentation and approvals, enhancing workflow automation for improved compliance visibility
- Understanding of bond, LUT, and regulatory documentation management within enterprise systems
HR Admin Sr Specialist
EVOQUA WATER TECHNOLOGIES
Chennai
11.2022 - 08.2023
- Processed and validated timesheets and admin MIS reports for accuracy and compliance.
- Coordinated travel, accommodation, and hospitality for domestic and international stakeholders.
- Handled employees on boarding, exit formalities, attendance, and HR documentation in compliance with policies.
- Lead end-to-end office administration and HR operations for corporate setup.
Education
Bachelor of Science - Visual Communication
A.M. JAIN COLLEGE
Chennai, India04-2013
Skills
- Vendor G Facility Management Expert
- Administrative G Office Management Expert
- Budgeting G Cost Control Expert
- PR, PO, GRN G Service Sheet Processing Expert
- SAP (S4 HANA) & Concur (Admin G Expense Support) Expert
- Timesheet Processing G Validation Expert
- HR Documentation G Process Improvement Expert
- Inventory control Expert
- MS Office (Excel, Word, PowerPoint, Outlook) Expert
- Root-cause analysis
Languages
English
Proficient (C2)
C2
Tamil
Native
Native
Hindi
Beginner
A1
Accomplishments
- Recognized as Best Admin Manager for efficiently managing office operations, facilities, and support services
- Awarded Employee of the Month/Quarter for outstanding administrative leadership and team coordination
- Honored for Cost Optimization Initiatives, reducing operational expenses through effective vendor management
- Awarded for Process Improvement and Automation Initiatives in administrative functions
Certification
- Certificate of Achievement-Tamil Nadu Apex Skill Development center for Healthcare (First Aid, PR G AE)
Timeline
Sr Specialist - Administration & Vendor Management
Gradiant India Pvt Ltd.,
06.2025 - 05.2026
HR Cum Scheduler (Freelance)
DATA FORCE BY TRANSPERFECT, Chennai
11.2024 - 02.2025
HR Admin Sr Specialist
EVOQUA WATER TECHNOLOGIES
11.2022 - 08.2023
Bachelor of Science - Visual Communication
A.M. JAIN COLLEGE