Abdul Saheed
New Delhi
Summary
Accomplished administrative professional with 28+ years of experience supporting Executive Directors and business leaders across industry and consulting environments. Skilled in procurement, vendor management, and facility operations, with a strong focus on efficiency and service excellence. Recognized for building strong relationships, resolving issues proactively, and maintaining confidentiality.
Overview
29
29
years of professional experience
Work History
Associate Director
PricewaterhouseCoopers Services LLP
06.2008 - Current
- Administrative Support Role
- Admin Operations
- Procurement operations – managing procurement for the office – day-to-day consumables, electronic components, office equipment, etc., stock-checking, and managing rightful usage.
- Admin Vendor Management – Vendor shortlisting, scoping and negotiations; AMC/Contract monitoring and usage analysis; managing AMC/Contract renewal and rate negotiations
- Maintaining record of vendor’s payments.
- Stores/inventory/consumable' management
- Managing Office-boys/Housekeeping staff
- Managing mail-room and couriering operations
- Managing company guest-houses as well as guest-house/hotel bookings – rate-negotiation for best-available rates
- Managing leases and settling for expatriates – housing, car, insurance, visa etc.
- Employee interface – issuance of Access Cards, parking-stickers, mobile connections
- Managing employee grievances and resolving queries related to administrative areas – ID/Access card related issues, mobile connections, parking issues
- Facility Management
- Facility Management for smooth functioning of the organization – supervising general housekeeping, plumbing, repairs, upkeep of tea/coffee vending machines etc
- Finalizing AMC’s and overseeing maintenance of all office equipment & infrastructure.
- Liaisoning with DLF Building Services (electricity, parking, holidays, ACs) and others Govt. departments.
- Travel Management
- Managing the Travel Desk for both Domestic & International sectors, Foreign exchange, Travel Insurance, Hotel bookings for staff and clients
- Negotiation with hotels and car services for rates for clients/employees and visitors travel
- Verification of travel bills for all the employees
- Verification of invoices related to air ticket booking, foreign exchange, hotel bookings, and other admin-related invoices.
- Coordinating with accounts department for settling travel bills and foreign exchange bills
- Event Management
- Managing company-sponsored client events – venue management, menu and banquet arrangement, audio and video management, guests’ issues and concerns
- Managing company offsites and training programs.
- Managing large-scale events corporate events of the likes of PwC Advisory University – a forum of 1200+ senior consulting resources across the globe – have managed two such events in Hyderabad and Budapest
- Business Support Role
- Business and Practice Support – Billings and Collections, Documentation and Asset Management, Recruitment and Onboarding Support
- Maintaining and raising invoices, debit-notes, vendor-payments for the pan-India operations
- Following up on billings and collections for the entire pan-India operations
- Managing the executive director’s timesheet and expense claims
- Approving invoices, claims and other process-related sign-offs on behalf of the partner
- Maintaining service contracts and filing of important documentation for the pan-India operations
- Maintaining and generating MIS reports as per process and Executive Director’s requirements
- Managing practice assets viz. practice library, catalogues and go-to-market brochures
- Assisting HR Manager in recruitment coordination and employee welfare activities
- Cold-calling support for practice’s business development activities
- Secretarial Role
- Meeting, Mail and Calendar Management
- Scheduling internal and external meetings based on client, team or on the request of the Executive Director
- Maintaining calendar of appointments for the Executive Director
- Setting up meetings, phone calls and video conferencing facilities
- Coordinating with visitors and foreign delegates on behalf of the Executive Director
- Taking dictations and drafting mails on behalf of the Executive Director
- Attending calls/mails/correspondence on behalf of the Executive Director
- Briefing the Executive Director on the daily calendar and important mails
- Monitored staff performance and developed improvement plans.
Sr. Administrative Executive reporting to Country Head
Mercer Consulting (India) Pvt. Ltd.
04.1998 - 05.2008
Administrative Assistant
Cox & Kings (India) Pvt. Ltd.
08.1997 - 03.1998
Education
Post Graduation Diplôma - Computer Programming & Management
Hilton CALC
Ranikhet, Uttarakhand01.1997
BA (Bachelor of Arts) -
Kumaon University
Nainital, Uttarakhand01.1996
Skills
- Team leadership
Languages
English
Hindi
Custom Section
- Playing Hockey
- Cricket
- Chess
- Traveling
Awards
- PwC Experience Award (Recognizing and rewarding PwC behavior)
- Above & Beyond Award (Recognizing Extraordinary Contribution)
- PwC Sport Award (Instant appreciation)
Roles And Responsibilities
- Admin & Procurement Operations: Managed office procurement (consumables, equipment, electrical items), stock control, and usage monitoring
- Vendor Management: Vendor shortlisting, negotiations, AMC/contract management, renewals, and payment tracking
- Inventory & Stores: Oversaw inventory, consumables, and record maintenance
- Staff Management: Supervised office boys, housekeeping, and mailroom/courier operations
- Guest House & Travel: Managed guest houses, hotel bookings, travel desk (domestic & international), forex, insurance, and vendor negotiations
- Employee Support: Handled access cards, parking, mobile connections, and admin-related grievance resolution
- Facility Management: Ensured smooth office operations (housekeeping, repairs, utilities, equipment maintenance)
- Liaisoning: Coordinated with building management and government authorities
- Invoice & Expense Management: Verified travel/admin invoices and coordinated with accounts for settlements
- Event Management: Organized client events, offsites, training programs, and large-scale corporate events (1200+ attendees)
- Business Support: Managed billing, collections, documentation, asset management, and MIS reporting
- Finance Coordination: Raised invoices, debit notes, tracked payments, and followed up on collections
- Executive Support: Managed Executive Director’s calendar, meetings, travel, expenses, and correspondence
- HR & Recruitment Support: Assisted in hiring coordination, onboarding, and employee welfare
- Administrative Coordination: Handled meetings, calls, mail drafting, and communication with clients and stakeholders
Hobbies and interests
- Playing Badminton
- Cricket
- Travelling
Timeline
Associate Director
PricewaterhouseCoopers Services LLP
06.2008 - Current
Sr. Administrative Executive reporting to Country Head
Mercer Consulting (India) Pvt. Ltd.
04.1998 - 05.2008
Administrative Assistant
Cox & Kings (India) Pvt. Ltd.
08.1997 - 03.1998
Post Graduation Diplôma - Computer Programming & Management
Hilton CALC
BA (Bachelor of Arts) -
Kumaon University