Reema Bandiwadekar
Mumbai
Summary
Resourceful professional in office administration with 12+ years of experience in office operations and facility management. Expertise in vendor management, corporate travel coordination, event management and process optimisation drives efficiency and cost control. Skilled in coordinating cross-functional teams and organising events to enhance employee experience.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Office Administrator
Argus India Price Reporting Services LLP
Mumbai
08.2021 - Current
- Successfully led new office setup projects from site sourcing to fully operational workspace, including vendor coordination and infrastructure planning.
- Improved operational efficiency through implementation and streamlining of office policies, procedures, and administrative processes.
- Oversaw end-to-end facility management, including supervision of maintenance activities, contractor approvals, and infrastructure upkeep (HVAC, repairs, and upgrades).
- Maintained effective communication with department heads to align office services with business priorities and workload requirements.
- Streamlined internal communications across platforms to ensure employees remained informed about office updates and initiatives.
- Handled procurement operations, including raising purchase orders, coordinating with suppliers, and ensuring timely delivery of goods and services.
- Identified, sourced, and onboarded new vendors; negotiated contracts to achieve cost-effective and high-quality service delivery.
- Coordinated end-to-end corporate travel arrangements, managing visa processing, flight bookings, accommodation, and employee travel expense tracking.
- Supported the finance team with vendor invoice processing and payment follow-ups to ensure timely financial closure.
- Liaised with IT and office supply vendors to secure competitive pricing and maintain service quality for bulk procurements.
- Organised and executed facility induction programmes for new employees, ensuring smooth onboarding experiences.
- Planned and executed employee engagement initiatives and corporate events, including monthly activities (e.g., Monday Mania), Family Day, and major festivals (Diwali, Christmas, Eid, etc.).
- Played a key role in global and industry events (LPG Week, IIFA, FAI, India Energy Week 2024–2026), handling vendor sourcing, booth setup, and event coordination.
- Facilitated timely departmental communications, ensuring adherence to organisational turnaround targets.
- Collaborated with brokers to identify and evaluate upcoming commercial property opportunities aligned with business needs.
- Conducted periodic physical stock audits and reconciled office inventory with management systems.
- Supervised pantry operations, ensuring availability and proper maintenance of supplies and equipment.
- Maintained and regularly updated office health and safety policies to ensure compliance with organisational and regulatory standards.
- Supported HR functions by maintaining employee records and assisting with recruitment and onboarding processes.
- Supported HR functions by maintaining employee records and assisting with recruitment and onboarding processes.
Admin Executive
Hughes Communication India Limited (Third party pay roll)
Mumbai
10.2017 - 12.2019
- Coordinated weekly meetings and calendars for office staff, streamlining scheduling and improving collaboration.
- Managed office correspondence, including emails and phone calls, ensuring professional communication and prompt responses.
- Prepared and delivered comprehensive reports, presentations, and spreadsheets to management within agreed timelines.
- Facilitated internal communication across platforms, keeping employees informed of key updates and initiatives to enhance engagement.
- Collaborated with office managers to understand departmental priorities and align administrative support accordingly.
- Ensured timely and accurate responses to departmental communications, consistently meeting company-defined turnaround targets.
- Fostered strong team relationships by proactively assisting colleagues with complex problem-solving and operational challenges.
- Coordinated business travel arrangements, including itineraries and logistics, ensuring alignment with employee requirements.
- Monitored and maintained office inventory through regular stock audits and reconciliation with inventory systems.
- Managed petty cash transactions, ensuring proper documentation and adherence to financial policies.
- Handled procurement processes, including raising purchase orders and coordinating with suppliers for timely and complete deliveries.
- Maintained accurate and standardised accounting records to support financial tracking and controls.
- Procured cost-effective office supplies and stationery, ensuring uninterrupted operational support.
HR Executive
Intertrade Commercial Services (I) Pvt. Ltd.
Mumbai
07.2016 - 10.2017
- Managed job postings and advertisements, coordinated interviews, and shortlisted qualified candidates to enhance recruitment efficiency.
- Sourced and screened candidates via social media, assessing fit against job requirements and organisational culture.
- Facilitated end-to-end interview processes for both clients and candidates, ensuring confidentiality and a smooth hiring experience.
- Designed, coordinated, and evaluated employee induction and onboarding programs to facilitate new hire integration.
- Supported HR operations by maintaining accurate and up-to-date employee records and assisting in recruitment activities.
- Regularly reviewed and updated office health and safety policies to ensure compliance with regulatory and organizational standards.
- Planned and executed office events, including annual all-hands meetings and employee engagement initiatives.
- Managed petty cash transactions with proper tracking and adherence to financial controls.
- Oversaw printing and stationery requirements, ensuring efficient inventory management and cost control.
Jr. HR Executive
LP (India) Logistics Pvt. Ltd.
12.2013 - 07.2016
- Leveraged strong research and headhunting techniques to identify, engage, and attract high-potential candidates for open roles.
- Planned and executed engaging recruitment and employer branding events to attract the right talent pool.
- Developed compelling job descriptions and summaries, clearly outlining roles, responsibilities, and candidate requirements.
- Screened and shortlisted candidates by reviewing CVs through applicant tracking systems and aligning profiles with job requirements.
- Coordinated candidate communications and scheduled interviews, ensuring candidates and hiring managers received timely updates.
- Coordinated interview schedules between candidates and hiring managers, ensuring documentation accuracy and timely updates.
- Participated in interview panels, documented feedback, asked relevant questions, and collaborated with managers to finalise hiring decisions.
- Negotiated employment terms and contracts, upholding confidentiality and professionalism to foster trust.
- Analysed HR data to provide insights that supported decision-making through relevant HR metrics.
- Supported new hires during onboarding by facilitating team introductions, setting up user accounts, and providing necessary training for smooth integration.
- Designed and implemented workplace health and safety initiatives, promoting compliance and creating a secure working environment.
- Led and coordinated team-building activities to foster a positive and collaborative workplace culture.
- Aligned HR strategies and activities with organisational objectives to support overall business goals.
- Tracked employee attendance and leave records accurately within HR systems.
- Organised company-wide events and engagement initiatives, fostering a positive workplace culture and enhancing employee experience.
- Managed printing and stationery requirements, ensuring availability while optimising costs.
Receptionist cum Telephone Operator
Sundersons Logistics Pvt. Ltd.
07.2011 - 12.2013
- Maintained a clean, organised, and professional reception area to create a welcoming first impression for visitors and clients.
- Accurately captured and processed client information, ensuring timely and error-free entry into company systems.
- Managed and maintained filing systems for invoices, customer records, and documentation to enable efficient retrieval and record-keeping.
- Coordinated and executed clerical functions, including documentation handling, copying, faxing, and file management.
- Delivered exceptional front-desk hospitality, enhancing customer satisfaction and strengthening client relationships.
- Greeted and assisted visitors with a professional and courteous approach, ensuring a seamless customer experience.
- Managed incoming and outgoing correspondence, ensuring prompt distribution to relevant stakeholders for effective communication.
- Operated multi-line telephone systems, handling calls efficiently and directing them to appropriate personnel.
- Recorded and relayed telephone messages accurately to support smooth and timely internal communication.
- Provided comprehensive administrative support to ensure efficient day-to-day office operations.
- Supported HR functions by assisting in recruitment coordination and HR operational activities.
- Managed petty cash transactions with proper tracking and adherence to financial controls.
Tele Marketing Executive
Acres Lifestyle Club
Mumbai
11.2007 - 09.2008
- Conducted outbound calls to referral and telemarketing leads, identifying customer needs through structured questioning to tailor solutions.
- Leveraged telesales expertise to build strong rapport quickly, ensuring engaging and positive customer interactions.
- Introduced modern telemarketing techniques and coached team members, resulting in improved customer engagement and increased sales outcomes.
- Demonstrated in-depth product knowledge to address customer queries effectively and achieve high levels of customer satisfaction.
- Delivered personalised customer experiences, strengthening brand loyalty and long-term client relationships.
- Prepared and presented telemarketing performance reports that provided actionable insights for decision-making and strategic improvements.
- Streamlined telemarketing processes to enhance operational efficiency and optimize resource use.
Education
B,Com - Commerce
S.I.W.S. College
MumbaiSkills
- Office Administration and Operations Management
- Documentation & Record Management
- Office inventory control
- Inventory & Stock Control
- Procurement & Purchase Order Management
- Vendor negotiation
- Budget optimization
- Petty cash management
- Facility management
- Corporate travel coordination
- Event Management
- Office setup strategy
- Multitasking & Time Management
- Cross-functional Collaboration
Education
other
Languages
English, Hindi, Marathi
Certification
- Administrative Professional Foundation Course
- Administrative Professional Tips
- Advance your career in Business Administration
- Time Management Fundamentals
- Enhance your productivity with Effective notes taking
- Generative AI introduction
Timeline
Office Administrator
Argus India Price Reporting Services LLP
08.2021 - Current
Admin Executive
Hughes Communication India Limited (Third party pay roll)
10.2017 - 12.2019
HR Executive
Intertrade Commercial Services (I) Pvt. Ltd.
07.2016 - 10.2017
Jr. HR Executive
LP (India) Logistics Pvt. Ltd.
12.2013 - 07.2016
Receptionist cum Telephone Operator
Sundersons Logistics Pvt. Ltd.
07.2011 - 12.2013
Tele Marketing Executive
Acres Lifestyle Club
11.2007 - 09.2008
B,Com - Commerce
S.I.W.S. College