Summary
Overview
Work History
Education
Skills
Languages
Hobbies and interests
Publications
Additional Information
Timeline
Generic
Parvathy Sundar

Parvathy Sundar

Kollam

Summary

Dynamic Project Management Professional with over 10 years of experience in global program coordination, stakeholder engagement, and operational support within the social impact sector. Expertise in managing cross-border projects, implementing Monitoring and Evaluation (M&E) frameworks, and optimizing administrative and financial processes to enhance efficiency. Proven success in leading logistics for international conferences, facilitating visa processes, and ensuring compliance with organizational policies through effective use of tools such as Google Workspace, Smartsheet, and Concur. Committed to driving impactful results and fostering collaboration across diverse teams to achieve strategic objectives.

Overview

7
7
years of professional experience

Work History

Admin Assistant

IEEE Smart Village
01.2025 - Current
  • Provide high-level administrative support to the Global Senior Program Manager (USA-based), ensuring seamless communication across global time zones.
  • Served as the primary liaison for IEEE Smart Village South Asia Working Group (SAWG), managing project documentation, compliance, and stakeholder engagement.
  • Developed and implemented a Monitoring & Evaluation (M&E) protocol for all active projects across world, enhancing data-driven decision-making and accountability.
  • Prepared a continent-wide outcome-based report summarizing project impacts, key metrics, and strategic insights for stakeholders.
  • Oversee end-to-end Project Support Agreement (PSA) processes, including pre-clearance, insurance verification, execution tracking, and archival in compliance with IEEE policies.
  • Support financial operations: track initiative funding, process vendor invoices, facilitate internal transfers, and assist volunteers with Concur expense submissions and training.
  • Manage program logistics including event planning, asset tracking, meeting coordination, and reconciliation of expenses for India-based conferences and workshops.
  • Maintain and organize digital infrastructure using Google Workspace (Drive, Docs, Sheets, Calendar) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Utilize tools such as Smartsheet, DocuSign, Canva, NextGen, and Viso for contract execution, reporting, and visual communication.
  • Support marketing and fundraising efforts through content creation, social media engagement (LinkedIn, WhatsApp, Facebook), and donor communication.
  • Assist in year-end financial closing and program reporting, ensuring accuracy and compliance with IEEE standards.
  • Coordinate virtual meetings using Zoom and Google Meet.
  • Contribute to knowledge management by curating archives, managing file structures, and ensuring data integrity across platforms.
  • Designed and introduced an organizational chart for IEEE Smart Village to clarify reporting structures and improve internal communication and efficiency.
  • Coordinated international conference logistics across multiple countries, including travel planning, accommodation, and visa application support for volunteers and staff.
  • Ensured ethical compliance by onboarding volunteers with mandatory Conflict of Interest declarations, aligning with IEEE governance standards.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.

Program Officer

ATREE
04.2021 - Current
  • Developed an innovative livelihood initiative for 140 women via cloth waste management
  • Enabled 40+ women to earn a sustainable monthly income
  • Successfully upcycled 4,500 kg of used clothes, promoting environmental sustainability and reducing textile waste.
  • Mitigated severe drinking water shortages through construction of 560 rainwater harvesting structures in 14 Kuttanad panchayats.
  • Facilitated formation and registration of 12 groups dedicated to rainwater harvesting as per the Society Registration Act
  • Equipped over 5,000 students with vital emergency response skills through interactive sessions.
  • Implemented Climate Lab initiatives in schools to monitor weather changes linked to climate change.

Junior Program Officer

ATREE
04.2018 - 04.2021
  • Managed participatory projects for insights into fishery and ecosystem patterns
  • Facilitated training sessions empowering ASHAs on sustainable menstrual health campaigns
  • Facilitated eco-friendly initiatives aimed at minimizing plastic waste in government educational institutions
  • Wetland Conservation and Education: Established 10 Wetland Study Centres, engaging 2,000 students and 50 teachers annually through workshops.
  • Coordinated the Student Wetland Congress 2020 and co-authored the "Ullam" handbook for water education.
  • Organized wetland festivals, cleaning drives, and student-led projects to foster environmental awareness and community engagement.

Education

BACHELOR of ARTS (Hons) - SOCIOLOGY

INDIRA GANDHI NATIONAL OPEN UNIVERSITY
Kerala
07-2024

Skills

  • Project Management
  • Stakeholder Engagement
  • Community Outreach
  • Volunteer Coordination
  • Social Media Promotion
  • Project Documentation
  • Monitoring and Evaluation
  • Compliance
  • Administrative Support
  • Calendar & Meeting Management

Languages

English
Advanced
C1
Tamil
Elementary
A2
Malayalam
Proficient
C2

Hobbies and interests

  • Hiking
  • upcycling
  • yoga and meditation

Publications

Co-Author: Ullam – A Place-based Educational Habitat Learning Resource (Co-Author)

A seven-module resource on the Vembanad socio-ecological system, covering air, water, soil, biodiversity, geography, and social conditions.

Additional Information

  • Google Workspace (Docs, Sheets, Calendar, Drive, Chat)
  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote)
  • Smartsheet
  • Concur
  • DocuSign
  • Canva
  • Viso
  • Zoom
  • NextGen
  • Social Media Platforms (LinkedIn, WhatsApp, Facebook Messenger)

Timeline

Admin Assistant

IEEE Smart Village
01.2025 - Current

Program Officer

ATREE
04.2021 - Current

Junior Program Officer

ATREE
04.2018 - 04.2021

BACHELOR of ARTS (Hons) - SOCIOLOGY

INDIRA GANDHI NATIONAL OPEN UNIVERSITY

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