Hi, I’m
Pooja Vohra
Mussoorie, Uttarakhand
Summary
Dedicated and highly organized Principal Office Secretary with a proven track record of efficiently managing administrative operations in a dynamic boarding school environment. Expertise in scheduling, communication, and maintaining confidentiality. Committed to enhancing efficiency and fostering a positive school community.
Overview
15
years of professional experience
Work History
St. George's CollegeMussoorie
Office Secretary
04.2022 - Current
Job overview
- Efficiently manage the office of the school principal, providing essential administrative support and ensuring the smooth operation of daily activities.
- Coordinate complex schedules, appointments, and meetings for the school principal, maintaining a high degree of confidentiality and discretion.
- Prepare and distribute official school communications while ensuring accuracy and adherence to school standards.
- Write all important circulars and communications to parents, ensuring timely and clear communication of critical information.
- Oversee the management of student records, including enrollment, transfers, and maintenance of confidential files in compliance with educational regulations.
- Collaborate with the school's leadership team to plan and execute special events, such as Entrance Tests, Parent-Teacher Meetings.
- Coordinate and maintain the school's filing systems, ensuring that documents are organized and accessible.
- Assist in the recruitment process by scheduling interviews, processing applications, and facilitating background checks for prospective staff members.
Miri Piri AcademyAmritsar, Punjab
Admissions Office Manager
10.2008 - 03.2022
Job overview
- Assisting students with the enrollment process; partnering with other departments in the School to finalize enrollments.
- Assisting New Students onboarding process. And providing support for anything that the international students may need right from the day they get selected to join the institution.
- Supported school admissions program by generating reports to inform leadership of enrollment status on a weekly, monthly and yearly basis.
- Upheld integrity of student database for admissions and permanent records.
- Keeping track of students/alumni successes and failures and preparing appropriate interventions.
- Oversee Student visa for international students (from Europe, Asia, Australia and America) including managing and analyzing documentation.
- Responsible to issue required Visa documents following the process set by the Government of India.
- Oversee Employment and Volunteer Visa for international Staff. Prepare paperwork for the staff for Employment Visa and their dependents for X-Visa.
- Registering all 100 students from 20 countries and international staff upon their arrival within 14 days at FRRO (Foreign Regional Registration Office).
- Maintaining the data of all registered students and their Visa status.
- Responsible to ensure that the travel documents and drop-off and pick-up of students is organized carefully so that students are safely received at the airport upon arrival.
- Worked with Travel Agents to make tickets for international students for domestic and international trips.
- Organized one day trips for 100 students and staff.
- Establishing and maintain professional networks and relationships with local, state, national organizations and governmental agencies.
Education
University of Jammu
B.Ed from Education
04.2014
Guru Nanak Dev UniversityAmritsar
M.A (English)
Guru Nanak Dev UniversityAmritsar
Bachelor of Arts
Skills
- Office management
- Excellent communication
- Time management
- Attention to detail
- Record keeping
- Event coordination
- Customer service
Timeline
Office Secretary
St. George's College
04.2022 - Current
Admissions Office Manager
Miri Piri Academy
10.2008 - 03.2022
University of Jammu
B.Ed from Education
Guru Nanak Dev University
M.A (English)
Guru Nanak Dev University
Bachelor of Arts
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