PRABHU GANAPATHY

End to End coordination of international client visits from all parts of the globe (Over 80% of Fortune 100 companies) visiting their ODC sites in Accenture solutions Pvt, Ltd, Chennai. Have successfully hosted CEO’s /CTO’s/CFO’s and other top management clientele with deep appreciation from India Business MD’s. Excellent organizer of onsite, offsite, hybrid & virtual events for Business deals. Executed Events portfolio for CDC 2 & 5 facilities which holds 25000 + employees, 400 plus projects and saw a continuous stream of visits before the pandemic. Managing a team of highly skilled and trained staff in tune with all current developments in the Hospitality Industry to deliver customer delight.

• Deep experience in managing large-scale events / End to End execution of numerous offsite (Hotels / Resorts) community events with participants of 3000+ successfully.
• Handling Onsite, Offsite, Hybrid & Virtual Events from Initial Enquiry, negotiation with vendor, coordination with Project Delivery Leads to delivery of services. Handled few CSR events coordinating with NGO’s
• Being responsible for all project budgets from start to finish, Communication of payment details to vendors for consolidation of accounts from both the ends.
• Report weekly, monthly and quarterly revenue and sales reports to Zonal Leads of Chennai and Bangalore
• Coordinate with Duty managers, Engineers, Housekeeping for cleanliness and hygiene of the facilities.
• Handling SLA reports, monthly accruals & re-accruals for all expenses.
• Ensure all event-related administrative records are kept up to date.
• Coordinate with relevant departments (Marketing, Learning & Development, Procurement etc.) to ensure events are highlighted to the appropriate audiences
• Managing supplier relationships to avoid hurdles during the events
• Providing leadership, motivation, direction and support to my team
• Organized logistics of event preparation, including location scouting, stage design, venue decor, and program implementation. Pitching new event ideas to execute internal events.
• Managed multiple tools like CVENT (for event budgeting, approvals and other details related to an event), WeMart (For invoice closing and tracking), BuyNow (Payment of vendors - PR Requisition / PO release), EMS (Client facing room booking/tracking), Supplier Hub (Empanelment/Onboarding of external vendors), etc.,

• Adherence to health protocols for everyone’s safety, well-being and peace of mind as more employees are returning to work or visiting Accenture offices, delivery centers and client sites.
• Educating, informing and motivating people to embrace safe behaviors. Conducting Bay connects on regular basis
• Being an advocate for the employees, Modeling all required health and safety protocols & ensuring office protocols are being followed.
• Conducting trainings for the TPV staff to understand the “New Normal” way of running the facility. Closely monitoring housekeeping team to ensure hygiene and sanitation is maintained.
• Maintaining Monthly Report (KPI/Vendor Score card/Wellness – etc.)
• Ensuring new protocols, RTO (post COVID scenario) to be followed diligently by everyone who is visiting the facility.

Organized calendar events– Short + Sweet theatre festival , The Park’s New Festival [Chennai, Bangalore, Hyderabad, Mumbai, Delhi & Kolkata], Prakriti Excellence In Contemporary Dance Awards (PECDA), Poetry with Prakriti

• Organizing events – Planning, budgeting, artists coordination, venue booking, sponsorship, coordination with vendors, ticket booking, designing and execution of the events.
• Promoting the events on Social Media – Managing Facebook pages, boosting posts and targeting on the likes and visibility of the events, mass mailers.
• Designing & Archiving – Posters, Flyers, Emailers and Facebook posts, press clips, creatives, photos and videos of the events
• PowerPoint presentations for sponsorship, video editing of the events, sharing photos with presses for coverage.
• Maintenance of Accounts for the total expenditure of the events.
• Outreach programmes to various educational, cultural and arts institutions – Taking the event to the audience and promoting events held by Local cultural centres.
• Building relationships with artists, other arts organizations, businesses, schools, the media, and other groups
• Logistics coordination for the artists and guests throughout the events.

• Co-ordinated WORLD CRAFT COUNCIL – KAIVALAM event at ITC Grand Chola, Chennai.
• Logistics Coordinator in THOMAS COOK INDIA for BHARTIA EVENT.
• Volunteered for OZ FEST Event ‘Fearless Nadia’ held at Chennai.
• Site Supervisor for an Art Exhibition which was conducted by INKO Centre.
• Logistics Coordinator in TBI for the Cruise Ship – MINERVA.