Pramod Kumar V
P2P Process And Procurement Lead Specialist
Bengaluru
Summary
Results-driven P2P Process and Procurement Specialist with over 13 years of comprehensive experience in end-to-end accounts payable processes. Lean Certified and recognized for stabilizing offshore projects and excelling in transitions, with a strong commitment to maintaining 100% accuracy in invoice processing, vendor management, and month-end activities. Proven expertise in client management, process optimization, and strategic planning, along with a talent for driving projects to successful completion while adapting to evolving needs. Known for reliability and a keen ability to navigate complex challenges, effectively utilizing communication and problem-solving skills to achieve impactful results.
Overview
5
5
Languages
3
3
Certifications
13
13
years of professional experience
Work History
P2P Process and Procurement Lead Specialist
Fossil Global Services India LLP
01.2022 - Current
- Led strategic sourcing activities including RFQs/RFPs, supplier negotiations, and contract renewals to optimize vendor performance and procurement costs.
- Delivered cost savings through price negotiations, spend optimization, and improved commercial/payment terms.
- Managed supplier rationalization initiatives by consolidating spend with preferred vendors and reducing supplier base.
- Oversaw end-to-end Procure-to-Pay (P2P) operations from Purchase Order creation to Goods Receipt (GR) for indirect procurement categories.
- Managed contract lifecycle activities ensuring compliance with company policies and increasing managed spend under valid contracts.
- Coordinated vendor onboarding activities and ensured all compliance and documentation requirements were completed.
- Handled procurement escalations and resolved supplier and stakeholder issues in a timely manner.
- Monitored procurement KPIs and prepared spend reports across APAC, EMEA, and NAM regions.
- Led procurement projects from initiation to completion while ensuring delivery within timelines and business objectives.
- Built and maintained strong relationships with suppliers, global stakeholders, and internal business teams through regular reviews and business discussions.
- Supported payment term alignment and procurement process improvements to enhance operational efficiency and working capital management.
- Processed Accounts Payable invoices with accurate coding, approvals, and timely vendor payments.
- Experienced in handling PO, Non-PO, and utility invoices using SAP.
- Managed invoice scanning, verification queues, and invoice validation processes.
- Investigated and resolved supplier queries, invoice discrepancies, and payment-related issues within defined timelines.
- Reviewed vendor statements, reconciled discrepancies, and resolved outstanding payment issues.
- Performed root cause analysis (RCA) for invoice and payment-related issues to improve process efficiency.
- Maintained accurate vendor master records including supplier details, payment terms, and contact information.
- Collaborated with procurement, purchasing, and finance teams to resolve PO and GRNI-related issues.
- Built and maintained strong relationships with vendors and internal stakeholders to support smooth AP operations.
- Ensured compliance with company policies and maintained up-to-date AP records and documentation.
- Perform the reconciliation on resolved invoices against the BI tracker report.
- Discussion with the AP Manager on the outstanding queries list.
- Assist in preparing accounts for payment
- Working closely with the General Ledger team on month-end activities
- Follow up regularly to ensure all processes are efficient and debug all problem transactions
- Utilized pivot tables, charts and macros to gather and manipulate data.
- Conducted root cause analysis to formulate countermeasures to business mistakes and improve operations
- Coordinating with the CI Team, I successfully implemented several automation processes.
- Implemented process improvements that led to increased efficiency and reduced redundancies in workflows.
- Reduced operational costs by identifying inefficiencies and implementing cost-saving measures in various departments.
- Achieved project success by effectively leading cross-functional teams and ensuring timely delivery.
- Optimized resource allocation through careful analysis of project requirements and accurate forecasting of personnel needs.
- Played an instrumental role in company-wide initiatives aimed at improving overall processes and procedures, ultimately contributing to increased efficiency and reduced costs.
- Built a high-performing team from diverse backgrounds through effective leadership techniques such as mentoring, coaching, and performance feedback.
- Developed comprehensive training programs for new hires, contributing to their rapid acclimation into the organization''s culture and procedures.
- Successfully negotiated contracts with vendors, resulting in significant cost savings for the company without sacrificing quality or service levels.
- Proactively identified potential risks to projects, taking necessary precautions to mitigate any negative impacts on timelines or deliverables.
- Cultivated a culture of continuous improvement by encouraging feedback from all levels of the organization.
- Developed strong client relationships through consistent communication, understanding their needs, and delivering tailored solutions.
- Championed innovation by fostering an environment that encouraged exploration of new ideas.
- Played a key role in strategic planning initiatives that helped drive organizational growth and expansion into new markets.
Process Lead– Finance and administration delivery
BGRS Global India Pvt Ltd
11.2017 - 10.2021
- Leading team of 07 FTE’s in Accounts payable process.
- Preparing Deck report and Root cause analysis for issues and Creating action log.
- Good in Client calls and Effective presentation skills and in-depth analysis on the error issues.
- Daily review calls with controllers/AM to discuss issues and concerns.
- Accountable & responsible for all complete F&A process in terms of SLA, client management, Process management & people management
- Responsible for resource hiring, putting the right resources in a right place, Performance appraisal, training plan, career planning, providing feedback on a regular basis
- Coordinating with Quality, global risk & compliance team to find out the improvement areas and drive the continuous improvements within the process
- Responsible & ensure all process has been followed as per agreed sign off DTP ‘s. Regular audit and internal control compliance has been followed to ensure operation run with 100% compliance
- Responsible to prepare the monthly governance call slide and present to the senior management team & client monthly.
- Experience in managing, motivating and leading teams for successful business process operations with proven ability of achieving Service Delivery/Process Targets
- Monitoring the Internal audit queries handling-Internal error correction, replying to audit queries
- Handling process escalations on behalf of client to contact supervisors and employees to get the Resolutions on time for invoice and reminder processing
- Managed service delivery of P2P and AR operations for all the units of client.
- Reviewing and resolving various issues related to the invoices.
- Regularly reviewing and reconciling Aging reports on invoices and advance payment.
- Ensured timely payments of vendor invoices & Employee claims. Also reconciling bank statements with the payments made/received.
- Prepare daily/weekly and Monthly dashboards and take steps if any deviations ensure all SLA’s are met.
- First point of contact escalation for the team & client.
- Preparation of internal control audit reports like daily control audit reports of individual country process.
- Analyze business information to identify process improvements for increasing business efficiency.
- Conducted root cause analysis, facilitating prompt resolutions to production-related issues or bottlenecks.
- Mentored junior team members, providing guidance on best practices and contributing to their professional development.
- Evaluated process performance metrics, identifying areas requiring improvement or optimization for increased efficiency.
- Monitored tool use and performed repairs.
Senior process Associate
Exl Services Pvt. ltd
01.2015 - 11.2017
- Indexing and Processing PO / Non-PO invoices as per the TAT
- Processing both PO and Non-PO invoices using Oracle application.
- Vendor Maintenance
- Calling vendor and Updating ACH details, requesting W-9 for further processing
- Creating Vendor, modifying vendor, blocking the vendor
- Handling Back office – generic mail box and clear clients queries on daily basis
- Creating vendor accounts as per the request from the procurement team
- Sending queries to business unit and material planner for discrepancy in PO invoices
- Creating and sending debit notes to vendors and maintaining track on waiting for credit notes
- Handling RTV queries
- Working on invoices returned from approver
- Setting parameters and extracting payment file in SAP
- Auditing the invoices as per the threshold limit
- Booking journals for the payments made to vendors, returned payments and refunds
- Handling payment queries from vendors and Query Management team
- Work allocation and Quality checks on the invoices processed by the team
- Weekly reports on debit balance and duplicate payments.
Finance and Delivery Executive
IBM India Pvt. Ltd
05.2013 - 01.2015
- Indexing and Processing PO / Non-PO invoices as per the TAT
- Quality Checks on reports and invoices processed by team members
- Work Allocation to the team members and Monitoring on the day to day SLA
- Project on collecting the vendors email id and update the same to send automated remittance details to the vendor
- Handling RTV queries
- Ensuring TAT met for processing of PO & Non-PO Invoices on daily basis
- Contacting Vendors and Buyers to resolve the issues for aged Invoices on priority
- Invoice Quality control:
- Conducting quality check of the Invoices processed by team members
- Performing reversals and rebooking of incorrectly posted Invoices and educating the team on the same to reduce errors.
- Handling & Preparing “A” block report.
- Maintaining Invoice Processing team error tracker on daily basis.
- Established long-term client relationships through consistent delivery of high-quality products and services.
- Enhanced customer satisfaction by streamlining communication channels and improving response times.
- Developed innovative solutions to complex problems, resulting in improved organizational performance.
- Mentored junior staff members for accelerated career growth, developing future leaders within the organization.
Education
M.B.A – Finance - Business Administration
Vivekananda Mgt Studies
Bengaluru, India01-2012
B.B.M – Finance - Business Management
Ardesha College of Management
Bengaluru, India01-2009
Skills
Accounts Payable And Procurement End to end process
Transition (offshore) Experience
Handling escalation calls & emails
DOR and MOR Calls handling
Vendor Management, Payments & Bank Reconciliations
RCA analysis, CAPA reports and Dashboards
DTP Preparation & Making signoff
Month End Reports & IC (Inter Company) Reconciliations
Worked on SAP, Iscala, Navision, Oracle, Novus ERP
Business Operations, Process audit and Client Management
Handling PO creation, Modification
Fixture and indirect buy
Demand, planning and budgeting
Contract Management - Review and negotiation
VBA coding knowledge, Python, automation projects
Recruitment and selection
Operations management
Innovation management
Troubleshooting techniques
Strategic Sourcing
Financial Impact
Contract Negotiation
Supplier Rationalisation
Managed Spend
Contract Management
Payment Terms & P2P Oversight
Process Design & Standardization
Strategic Reporting
Certification
Lean Certified: Wrong postings in K2 -Ariba PO Key information missed to notice.
Interests
Reading books
Fishing
Cyclying
Timeline
P2P Process and Procurement Lead Specialist
Fossil Global Services India LLP
01.2022 - Current
Process Lead– Finance and administration delivery
BGRS Global India Pvt Ltd
11.2017 - 10.2021
Senior process Associate
Exl Services Pvt. ltd
01.2015 - 11.2017
Finance and Delivery Executive
IBM India Pvt. Ltd
05.2013 - 01.2015
M.B.A – Finance - Business Administration
Vivekananda Mgt Studies
B.B.M – Finance - Business Management
Ardesha College of Management
Rewards & Recognitions
Employee of Year 2024 at fossil, Star Award" in appreciation for the additional responsibilities taken up, Kaizen award for the project on Rejections of Tungsten Vendor., Received “Excellence award” from client for the excellent service delivery.
Declaration
I, Pramod kumar, hereby declare that the information contained herein is true and correct to the best of my knowledge and belief.