Prasad SS
Senior Facilities Specialist
Trivandrum,KL
Summary
Dynamic Facilities and Workplace Operations professional with over 10 years of experience managing corporate facilities, mission-critical infrastructure, and vendor operations in fast-paced global environments. Expertise in critical equipment management, including UPS, HVAC, and electrical systems, combined with a strong commitment to HSE compliance, space optimization, and cost control. Proven ability to lead cross-functional teams and manage large-scale facility projects while ensuring safe, efficient, and compliant workplaces. Results-oriented approach drives continuous improvement and operational excellence in all aspects of facility management.
Overview
11
11
years of professional experience
Work History
Senior Facilities Specialist
Infoblox Technical Support & Software Development Pvt Ltd.
04.2022 - Current
- Ensure that the building, equipment, and other facilities are properly maintained. This includes overseeing regular maintenance schedules, repairs, and renovations.
- Manage relationships with external vendors for services like cleaning, security, and maintenance. Negotiate contracts and ensure services are delivered as per agreements.
- Optimize the use of space within the facility. This includes planning for future space needs, managing office layouts, and overseeing any necessary reconfigurations.
- Ensure that all equipment is functioning correctly and is up to date. This includes office equipment, HVAC systems, elevators, etc.
- Ensure that the facility complies with all relevant health and safety regulations. This includes fire safety, workplace safety, and environmental regulations.
- Develop and implement emergency response plans. Conduct regular drills and ensure all staff are aware of procedures.
- Identify potential risks within the facility and take steps to mitigate them. This includes ensuring that safety equipment is available and in good condition.
- Develop and manage the facilities budget, including forecasting costs for maintenance, utilities, and other operational expenses.
- Implement cost-saving measures without compromising the quality of services. Monitor spending and ensure that expenses stay within budget.
- Implement energy-saving initiatives and monitor utility usage to reduce costs and environmental impact.
- Lead a team of facilities staff, including maintenance workers, janitors, and security personnel. Provide guidance, support, and training as needed.
- Set goals for the facilities team, monitor performance, and provide regular feedback. Conduct performance reviews and manage any staffing issues.
- Serve as the primary point of contact for all facilities-related issues. Communicate regularly with other departments, senior management, and external stakeholders.
- Promote and implement environmentally friendly practices within the facility, such as energy-efficient lighting, and waste reduction strategies.
- Oversee renovation projects, office moves, and new construction within the facility. This includes planning, budgeting, and coordinating with contractors.
- Ensure that all projects are completed on time and within budget. Monitor progress and address any issues that arise during the project lifecycle.
- Address any facilities-related issues or complaints from employees, tenants, or other stakeholders promptly and effectively.
- Ensure that the facility provides a comfortable, safe, and productive environment for all users.
- Oversee the installation and maintenance of security systems, including CCTV, access control, and alarm systems.
- Manage the response to security incidents, working with security personnel and law enforcement as needed.
- Maintain accurate records related to facility operations, including maintenance logs, compliance reports, and vendor contracts.
Senior Executive Facilities
Updater Services (P) LTD
03.2020 - 03.2022
- Oversee daily facilities operations, including cleaning, security, landscaping, and utilities, to maintain a safe and functional environment.
- Supervise the maintenance and repair of building systems, such as HVAC, plumbing, electrical, and structural components, ensuring efficient and safe operation.
- Select, negotiate, and manage contracts with external vendors and service providers, ensuring high-quality service delivery and cost-effectiveness.
- Develop and enforce facilities management policies and procedures, ensuring compliance with industry standards and regulations.
- Prepare, monitor, and manage the facilities management budget, balancing financial efficiency with the maintenance of high operational standards.
- Identify opportunities for cost savings and implement measures to reduce operational expenses without sacrificing service quality.
- Ensure compliance with relevant health, safety, and environmental regulations, including OSHA, fire safety, and building codes.
- Develop and implement risk management strategies, including emergency preparedness plans and disaster recovery protocols.
- Monitor and manage energy usage, seeking improvements in energy efficiency and reducing the organization's carbon footprint.
- Oversee major renovation, refurbishment, and construction projects, ensuring timely, budget-conscious completion to the required quality standards.
- Optimize space utilization within the facility, including workspace allocation, layout design, and future expansion planning.
- Collaborate with other departments and senior management to ensure facilities support the organization's operational needs and strategic goals.
- Act as the primary contact for internal stakeholders on all facilities-related issues, ensuring their needs are effectively addressed.
Facilities Executive
ASM (P) LTD
09.2017 - 03.2020
- Managing the maintenance of all building systems, including HVAC, electrical, plumbing, and structural components, to ensure they are working optimally and safely.
- Preparing monitoring and controlling the facilities management budget, ensuring cost effective operations while meeting the organizations quality standards.
- Negotiating and managing contracts with external service providers, including cleaning, security, landscaping and maintenance vendors, ensuring that services are delivered efficiently and cost effectively.
- Optimizing the use of available space and resources, including office layouts, workspace assignments, and storage, to enhance productivity and efficiency.
- Developing and executing emergency response plans and managing risks related to facilities operation, including natural disasters, security breaches and equipment failures.
- Overseeing the renovation, refurbishment and expansion projects, ensuring that they are completed on time, within budget and to the required quality standards.
- Acting as the primary point of contact for internal and external stakeholders regarding facility related issues, ensuring effective communication and resolution of concerns.
- Implementing and promoting sustainable practices within the facility such as energy conservation, waste reduction and the use of environmentally friendly materials.
Administration Executive
Amrita Ayurveda Medical Centre
09.2014 - 06.2017
- Handling patient inquiries, scheduling appointments and managing the reception area to ensure a welcoming atmosphere.
- Assisting with patient registration, maintaining accurate records, and ensuring a seamless flow of communication between patients and healthcare providers.
- Managing billing process, handling payments, and coordinating with insurance providers if applicable.
- Overseeing the procurement and stock of Ayurvedic medicines, herbal products and other necessary supplies.
- Ensuring that the centre complies with health regulations, maintaining accurate medical and administrative records, and handling documentation related to treatments.
- Assisting in the scheduling and coordination of staff duties, including therapists, doctors, and support staff to ensure optimal service delivery.
- Overseeing the maintenance of the centre’s facilities, ensuring cleanliness, and coordinating repairs or upgrades as needed.
- Identifying areas of improvement within the facility and coordinating renovations or upgrades to enhance the patient experience and operational efficiency.
- Addressing patient concerns, providing information about Ayurvedic treatments and services, and ensuring a high level of patient satisfaction.
- Assisting with the marketing efforts of the centre, including social media management, promotional activities and community outreach.
- Reporting and submitting reports on operational activities, patients feedback, and financial performance to the management.
Education
MBA - HR & Marketing
Swami Vivekanand Subharti University
Meerut, UP06.2019
BBA - undefined
Shobhit University
Meerut, UP08.2014
PUC - undefined
St. John’s Higher Secondary School
Nalanchira, Kerala01.2006
SSLC - undefined
St. Mary’s Higher Secondary School
Pattom, Kerala01.2004
Skills
- Facilities & Workplace Operations Management
- Critical Infrastructure & Equipment Management (UPS, HVAC, Electrical, Fire & Life Safety)
- Health, Safety & Regulatory Compliance (HSE)
- Vendor, Contract & SLA Management
- Budgeting, Cost Control & Energy Management
- Preventive & Planned Maintenance (PPM)
- Space Planning & Office Reconfiguration
- Emergency Response & Risk Management
- Asset & AMC Management
- Team Leadership & Stakeholder Management
- Office Reconfigurations
- Emergency Response
- Risk Management
- Asset Management
- AMC Management
- Team Leadership
- Stakeholder Engagement
Affiliations
International Facilities Management Association (IFMA), 1115168
Languages
English
Extra Projects Handled
- Played the key role in supervising and coordinating the office expansion project at Infoblox Technopark site in 2018.
- Key player in the launch, implementation and customization of new scheduling tool at Infoblox for the complete support team.
- Played a key role in organizing and conducting different cultural events at Infoblox.
- Played a major role in organizing the social service activities in academic years.
Personal data processing
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Timeline
Senior Facilities Specialist
Infoblox Technical Support & Software Development Pvt Ltd.
04.2022 - Current
Senior Executive Facilities
Updater Services (P) LTD
03.2020 - 03.2022
Facilities Executive
ASM (P) LTD
09.2017 - 03.2020
Administration Executive
Amrita Ayurveda Medical Centre
09.2014 - 06.2017
BBA - undefined
Shobhit University
PUC - undefined
St. John’s Higher Secondary School
SSLC - undefined
St. Mary’s Higher Secondary School
MBA - HR & Marketing
Swami Vivekanand Subharti University