Pratik Jani
Ahmedabad
Summary
Dynamic administrative professional with extensive experience at Arman Financial Services Ltd., excelling in office management and travel coordination. Proven ability to enhance operational efficiency through meticulous expense tracking and effective staff supervision. Adept at fostering team collaboration while ensuring supply chain logistics are streamlined for optimal performance.
Overview
16
16
years of professional experience
Work History
Corporate Assistant Manager – Administration
Arman Financial services Ltd.
Ahmedabad
03.2023 - 05.2025
- Managed inventory of office supplies, including stationery and employee ID cards.
- Scheduled staff hours and assigned duties while handling incoming calls and messages.
- Oversaw travel and accommodation bookings, ensuring timely processing at lowest fares.
- Maintained records of travel-related expenses to support budget accuracy.
- Coordinated annual maintenance contracts for office equipment across all branches.
- Supervised local contractors for quality assurance in office interior projects.
- Tracked utility bills and petty cash while preparing regional administrative expense reports.
- Facilitated logistics for transporting stationery between office and warehouse.
Admin & Facility Officer
Aerolam Insulation Pvt Ltd.
Bareja
01.2018 - 01.2022
- Managed housekeeping and inventory of office supplies, including employee ID cards and visiting cards.
- Scheduled staff hours and assigned duties while managing incoming calls and messages.
- Ensured timely processing of domestic and international travel bookings at lowest fares.
- Maintained records of travel-related expenses to promote accountability.
- Coordinated annual maintenance contracts for equipment across all branches.
- Supervised interior work quality and assisted in local contractor identification.
- Tracked utility bills and prepared management information systems (MIS) reports on administrative expenses.
- Conducted regular security operations, managing incident reports and monitoring CCTV feeds.
Admin Officer
One Tape India Pvt Ltd.
Surendranagar
01.2011 - 12.2013
- Managed inventory of office supplies and ensured timely replenishment.
- Coordinated employee ID card and visiting card distribution.
- Scheduled staff duties and delegated tasks effectively.
- Answered incoming calls, took messages, and transferred calls as needed.
- Facilitated time office management for accurate attendance tracking.
- Conducted recruitment and placement processes to fill vacancies.
- Administered exit interviews to gather valuable feedback from departing employees.
- Organized induction programs for new hires to promote seamless onboarding.
Administrative Assistant
Nandan Exim Ltd. ( Chiripal Group )
Ahmadabad
01.2009 - 05.2011
- Managed office supplies and inventory for Nandan Exim Ltd.
- Coordinated meetings and scheduled appointments for management team.
- Supported travel arrangements and expense reporting for executives.
- Handled incoming calls and directed inquiries to appropriate personnel.
- Prepared and distributed internal communications to staff members effectively.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Created travel arrangements and distributed travel details to appropriate personnel.
Education
B.com -
Mehsana
Mehsana04.2009
HSC -
Visnagar
Visnagar03.2005
SSC -
Visnagar
Visnagar03.2003
Skills
- Office management and administration
- Travel coordination and arrangements
- Supply chain logistics
- Expense tracking and reporting
- Staff supervision and training
- File organization and management
- Multitasking skills
- Hygiene practices
- Team collaboration
Disclaimer
I declare that all the above-mentioned information is true and correct to the best of my knowledge. And in case of my selection, I would like to serve anywhere in Ahmedabad.
Personal Information
- Date of Birth: 08/01/84
- Nationality: Indian
- Marital Status: Married
Languages
- English
- Gujarati
- Hindi
Accomplishments
Best Administrative work at PAN India and HO
Timeline
Corporate Assistant Manager – Administration
Arman Financial services Ltd.
03.2023 - 05.2025
Admin & Facility Officer
Aerolam Insulation Pvt Ltd.
01.2018 - 01.2022
Admin Officer
One Tape India Pvt Ltd.
01.2011 - 12.2013
Administrative Assistant
Nandan Exim Ltd. ( Chiripal Group )
01.2009 - 05.2011
B.com -
Mehsana
HSC -
Visnagar
SSC -
Visnagar