RAJAT GUPTA
Sagar
Summary
Dynamic Company Secretary with over 11 years of experience driving corporate compliance, governance, and secretarial operations for public limited, listed, and startup entities. Expertise in Companies Act, 2013 filings, board management, and regulatory advisories; led award-winning initiatives at Sagar Smart City Limited as Chief Data Officer and Nodal Officer. Proven in scaling companies through ROC filings, XBRL, and policy development while minimizing risks and ensuring statutory adherence.
Overview
13
13
years of professional experience
Work History
Company Secretary
Sagar Smart City Limited
Sagar
06.2018 - Current
- Managed board meetings and prepared detailed minutes for regulatory compliance.
- Directed preparation and ROC filing of annual financial statements, board reports, and annual returns, ensuring zero delays
- Drafted legal notices, vendor agreements, and policies; negotiated resolutions to avert litigation and supported court appearances
- Coordinated communication between executives and stakeholders on corporate governance matters.
- Ensured timely filing of statutory documents with regulatory authorities and maintained records.
- Assisted in developing corporate policies and procedures to enhance operational efficiency.
- Maintained shareholder registers and facilitated communication regarding dividends and voting rights.
- Provided legal advice on compliance issues related to company operations and activities.
- Organized training sessions for staff on corporate governance practices and responsibilities.
- Supported risk management initiatives by identifying potential legal and compliance issues.
- Prepared and maintained corporate documents, including minutes of meetings, resolutions, registers and statutory books.
- Drafted new contracts as required by the organization's needs.
- Liaised with external stakeholders including auditors, lawyers and regulators.
- Assisted in the preparation of financial statements and reports in accordance with applicable regulations.
- Provided advice on corporate governance matters to the Board of Directors.
- Reviewed existing contracts for legal accuracy prior to their execution by senior management.
- Managed all aspects of company secretarial work for subsidiaries, joint ventures or associated companies.
- Carried out due diligence checks when entering into agreements with third parties.
- Ensured compliance with listing rules, stock exchange regulations and Companies Act requirements.
- Organized annual general meetings and other shareholder meetings.
- Provided support to senior management on strategic decision-making processes.
- Advised on changes to company structure or operations that may be beneficial to the business.
- Prepared minutes of actions during board and committee meetings.
- Designed, implemented and maintained corporate governance framework for company.
- Assisted executives with producing annual reports, sending press releases and reviewing insurance policies.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
- Timely filing of requisite efforts under MCA V2 and V3 portal.
- Appointed and acted as Nodal Officer for Ease of Living Index and Municipal Performance Index organized by Ministry of Housing and Urban Affairs.
- Reviewed Request for Proposal and tender procedures in the capacity of member of Procurement Committee
Practicing Company Secretary
Own Firm
Sagar
01.2016 - 06.2018
- Established 85+ Private Limited Companies and Limited Liability Partnership Entities as per their respective Acts.
- Handled Annual Filing (ROC Compliance) of Around 100 Companies.
- Handled Registration of Trademark (Intellectual Property).
- Assignments under Companies Act, 2013 for Appointment and Change of Directors, Auditors and KMP, Auditors, Strike off of Companies.
- Conducting Secretarial Audit as per Companies Act, 2013.
- XBRL filing of Annual Financial Statements of Listed Company and Public Limited Companies.
- Managed corporate governance and compliance for various client companies.
- Coordinated legal documentation, ensuring timely filing and adherence to regulations.
Company Secretary & Compliance Officer
GTV Engineering Limited
05.2015 - 01.2016
- Convening Board Meeting, General Meetings and Committees Meetings with time.
- Quarterly, Half Yearly, Annual and Event based Compliances with Stock Exchanges as required under Listing agreement and SEBI (LODR) Regulations 2015.
- Timely submission of ROC Compliances.
- Coordination with Share & Transfer Agent for Maintaining Register of Members and Share Transfer Compliances.
- A BSE Listed Company
Assistant Company Secretary
PCS Firm
Indore
07.2013 - 04.2015
- Drafted Notices and Minutes of board, committee and general meetings as required under Companies Act.
- Assisted in Incorporation of Private Limited Companies.
- Assisted in Preparation of Annual Reports and Board Reports.
- Prepared and Filed various e-forms to the Registrar of Companies.
Education
Bachelor in Law -
Dr. Harisingh Gour University
SagarCompany Secretary -
Institute of Company Secretaries of India
New DelhiBachelor in Commerce -
Dr. Harisingh Gour University
Sagar Secondary & Higher Education -
St. Joseph's Convent Senior Secondary School
SagarSkills
- Corporate governance
- Legal compliance
- Contract drafting
- Board meeting coordination
- Regulatory filings
- Problem-solving
- Statutory filing
- Risk management
- Multitasking capacity
- Teamwork
- Negotiation skills
Hobbies and Interests
- Volunteering & Social Involvement
- Travel
- Music
- Reading Books
Awards
- Recognized as Startup India Mentor from Government of India.
- Associate Member of Chartered Institute of Securities and Investments, UK, London since December 2023.
- Acted as Nodal Officer in achieving Award under 'City Award Category' under India Smart Cities Award Contest, 2020.
- Acted as Nodal Officer in achieving Safe City Award for 'Nirbhaya Sagar App' by India Trade Promotion Organization and Exhibition India Group in 6th Smart Cities India Expo.
- Acted as Nodal Officer in achieving 'Recognition of Performance' in India Smart Cities Award Contest, 2019 for showing best performance in implementation of the Smart Cities Mission among Round 3 Cities.
- Acted as Nodal Officer in achieving 'Certificate of Appreciation' Award in Smart Cities Empowering India Awards 2020 in recognition for implementing smart solutions providing better quality of life to its citizens and making a city more livable and sustainable.
- Acted as Nodal Officer in achieving Smart Solutions Challenge & Inclusive Cities Awards 2022 under Implemented Solutions Category.
Languages
- Hindi
- English
Timeline
Company Secretary
Sagar Smart City Limited
06.2018 - Current
Practicing Company Secretary
Own Firm
01.2016 - 06.2018
Company Secretary & Compliance Officer
GTV Engineering Limited
05.2015 - 01.2016
Assistant Company Secretary
PCS Firm
07.2013 - 04.2015
Bachelor in Law -
Dr. Harisingh Gour University
Company Secretary -
Institute of Company Secretaries of India
Bachelor in Commerce -
Dr. Harisingh Gour University
Secondary & Higher Education -
St. Joseph's Convent Senior Secondary School