Rashmi Rekha Ray
Paradip
Summary
Commercial & Mis professional with more than 12 years of experience in corporate firm. Responsible for Operations, Steel and Fertilizer department MIS, KalingaInternationaln Coal Terminal, Paradip. Working in a multi-cultural and multi-disciplinary team to achieve objective defined tasks. High-performing professional with integrity and leadership skills. Applies knowledge and abilities to positively impact the organization. Flexible in different situations and dynamic conditions. Works great under extreme stress and deadlines.
Overview
16
16
years of professional experience
Work History
Sr.Officer - Commercial & MIS
Kalinga Internation Coal Terminal, Paradip Pvt. Ltd.
Paradip
01.2021 - Current
- Ensure daily terminal Ö & Md¨database management updated step by step in sequence from cargo receipt from ship to delivery by wagons, all maintenance reports, equipment running, fuel consumption, 3rd party resources deployment data, date for Ship/Train arrival till departure, equipment utilization data etc.
- Raised customer invoices as per agreed contractual terms and conditions with various customers, including major steel and industrial clients.
- Managed billing activities for customers such as Tata Steel, Steel Authority of India Limited (SAIL), Jindal Steel & Power Ltd., and other business partners.
- Preparation of daily, weekly, monthly and annual reports as per the prescribed format of MIS required by the Management from time to time.
- Preperring Monthly Royalty as per concession agreements Lead the Documentation Control Cell, collation of departmental documentation, information, process and record in DCC.
- Expertise in inventory management, Revenue, customer Satisfaction, accurate in vessel demurrage/dispatch cargo customer with various contractual terms.
- Follow all documentation procedure maintained/followed up without any deviation.
- Update all details in the internal system (ERP/available system), Maintain vessel wise, customer wise folders for all the records pertaining to the respective customer´s cargo/vessel.
- Collation of all supporting for the contractor/vendors work performed and update activities on daily basis for final invoicing/billing.
- Storage and special services invoices raised to importer/consignee for cargo delivery, co-ordination with accounts section for confirmation of invoiced bills and dues payment thereof from time to time.
- Co-ordination with Maintenance, Stevedoring, Backup, Railway/Yard Operation, Commercial, Vessel Agent, Customs House Agent, Consignee, Vendors, Surveyors and related authorities for various information inputs for updating the MIS database.
- Preparation and submission of all Port/Customer related cargo reports, aging report, Out Turn Report, Stamp Duty report and other information as would be required per time-to-time requirement.
- Managed daily operations at coal terminal to ensure efficient workflow.
- Manage complete terminal MIS covering vessel operations, cargo handling, railway dispatch, equipment utilization, maintenance activities, fuel consumption, inventory, and third-party resource deployment.
- Prepare daily, weekly, monthly, quarterly, and annual MIS reports for senior management.
- Monthly Royalty which shares to Paradip port authority
- Prepare monthly royalty statements as per concession agreement requirements and coordinate with the Finance department.
- Lead the Documentation Control Cell (DCC), ensuring proper documentation, record management, and compliance with company procedures.
- Maintain vessel-wise and customer-wise documentation throughout the cargo handling lifecycle.
- Update commercial and operational transactions in ERP.
MIS Executive
M/s The Dhamra Port Company Ltd. (A Subsidiary group of APSEZ)
01.2011 - 01.2021
- Monthly EIS to the management, preparing Annual Report and other performance reports.
- Preparing Daily morning report of dumper shifting.
- Operations, Steel handing & fertilizer Billing & Proper Document.
- Co-ordination with Monthly billing reporting.
- Update of Daily Equipment Report.
- Daily dumper shifting report update.
- Invoices generate in SAP - HANA.
- Purchase Requisition (PR) raise in SAP.
- Reservation in SAP for Operation, Steel & Fertilizer department.
- Preparing monthly provision and actual expenses for all operations in the department.
- Managing invoices from generation to payment.
- Receive bills of cargo, handling contractor for the performed activities and verify the same with work order, submit to accounts departments after certifications/approvals and post service entry sheet in SAP/ IPOs.
- Audit query.
- Monthly actually expenses vs budget.
- Ensuring that personnel have access to all Company Policy & Procedure Documentation.
- Support senior managers in the development of Risk and Policy documentation.
- Define, maintain and improve the bid process of the Company.
- Overseeing and signing departmental invoices.
- Regularly monitoring the performance of contracted services to ensure effective service.
Education
Post Graduate Diploma - International Business Operation
Indira Gandhi National Open University
Cuttack, Odisha01-2024
Bachelor of Arts -
Puri University
Puri, Odisha01-2012
Intermediate -
Sadabhuja Gouranga Sanskrit Mahavidyalaya
Kendrapara, Odisha01-2009
Postgraduate Diploma - Computer Applications with Tally
Starlight Foundation
Rourkela, Odisha01-2008
Higher Secondary - Naubank
Dhruba Charan Sahoo High school
Jajpur, Odisha01-2003
Skills
- Ability to overview situations
- Continuously monitoring activity, cost and performance
- Making careful detailed plans
- Able to prioritize and delegate tasks
- Competent auditing practices and procedures
- Can work independently or as part of a team
- Database management
- Invoice processing
- Revenue management
- Inventory management
- Reporting analysis
- Customer relationship management
- Operational coordination
- Team collaboration
- Documentation control
- Problem solving
- Time management
- Effective communication
- Analytical thinking
- Audit reporting
- Team leadership
- Data analysis
Languages
- Oriya
- Hindi
- English
Personal Information
- Nationality: Indian
- Marital Status: Single
- Religion: Hinduism
Timeline
Sr.Officer - Commercial & MIS
Kalinga Internation Coal Terminal, Paradip Pvt. Ltd.
01.2021 - Current
MIS Executive
M/s The Dhamra Port Company Ltd. (A Subsidiary group of APSEZ)
01.2011 - 01.2021
Post Graduate Diploma - International Business Operation
Indira Gandhi National Open University
Bachelor of Arts -
Puri University
Intermediate -
Sadabhuja Gouranga Sanskrit Mahavidyalaya
Postgraduate Diploma - Computer Applications with Tally
Starlight Foundation
Higher Secondary - Naubank
Dhruba Charan Sahoo High school