Rutuja Parag Dalvi

• Served as the primary contact for global mobility requests, coordinating with HRBPs to ensure compliance with policies, and collaborating with the Mobility Committee on determination processes.
• Collaborated with external providers to oversee costs, timelines, and implementation for international relocations.
• Coordinate legal and tax advice with external providers, and collaborate with the Head of Reward for salary benchmarking.
• Oversee operational aspects of global mobility, including IT setup, facilities coordination, payroll updates, HRIS adjustments, and contract preparation.
• Manage visa-related processes, including new applications, renewals, cancellations, and tracking, to ensure compliance with immigration laws.
• Provide support for benefits adjustments during relocation, and facilitate smooth repatriation for returning employees.
• Maintain and update the mobility case tracker, including tracking visa costs, and changes in legislation for compliance.
• Conduct risk assessments for international assignments, propose mitigation strategies, and ensure business continuity by addressing workforce gaps.
• Strengthen collaboration across HR departments globally, and lead training initiatives on global mobility best practices.

Key Achievements:

• Implemented an efficient system to monitor visas, including automated notifications for all stakeholders.
• Successfully integrated mobility automation with the TA Greenhouse platform, training the Talent Acquisition team on Right-to-Work (RTW) compliance, automation workflows, and integrated mobility automation with the HR Operations' JIRA platform.
• Performed systematic audits on reports to quickly detect and correct errors, preserving data accuracy.
• Facilitated adoption of new automation through comprehensive workflow and notification system training for HRBPs.
• Created a detailed Global Mobility FAQ to streamline procedures.
• Introduced an uniform mobility request form to improve process flow

• Lead and manage global HR projects, including implementing a background screening process and training the HR Operations team on new Sage Lightning mode changes.
• Managed complete employee lifecycle, including processing leave requests and role changes.
• Maintained data integrity through rigorous auditing of HR data.
• Streamline HR processes, benefits administration, and leave policies across the EMEA region, ensuring consistency and compliance.
• Manage payroll operations for the UAE, Sweden, Spain, and Norway, ensuring timely and accurate payroll, and resolve daily employee JIRA tickets.
• Create and implement standardized contract templates to ensure consistency across the organization.
• Identified trends through HR data analysis to recommend operational improvements.
• Managed several HR projects concurrently to ensure business continuity by respecting deadlines and budgets.

Key Achievements:

• BGV Provider Onboarding: Successfully onboarded a new Background Verification (BGV) provider for the EMEA region, streamlining the background screening process.
• Standard Operating Procedures (SOPs): Created and standardized SOPs for all countries, improving operational efficiency, and ensuring compliance with local regulations.
• Global Onboarding: Designed and developed a comprehensive global onboarding deck to ensure consistency, and a smooth onboarding experience for employees worldwide.
• Leave Management Project: Managed and executed the Annual Leave Carryover and Usage project, optimizing leave policies, and ensuring alignment with regional regulations.
• Pre-Onboarding Communication: Collaborated with the internal communications team to create and implement pre-onboarding communications, enhancing the new hire experience.
• EMEA Country Guide: Developed a comprehensive EMEA country guide to provide employees with essential information regarding HR policies, benefits, and regulations.
• HRIS Data Accuracy: Led the HRIS data correction project to ensure accuracy in employee data, eliminating empty or incorrect fields, and maintaining data integrity.

Company Overview: Employee Strength: 1,200+

• Served as an HR Business Partner for 11 African entities, driving strategic HR initiatives, workforce alignment, and organizational development to support business goals.
• Partner with department heads and hiring managers to assess staffing needs, manage international recruitment, and create employment contracts.
• Formulated and implemented HR policies, ensuring organizational consistency.
• Managed workforce planning, performance management, training, recognition, and grievance handling across South Africa, Zambia, Kenya, Botswana, and the Middle East.
• Integrated newly acquired entities, ensuring complete operational readiness.
• Delivered daily support for HR systems.
• Facilitate employee engagement activities, including rewards and recognition, celebrations, and events.
• Present HR updates and key metrics in monthly EXCO and OPCO meetings.
• Support HR due diligence processes, and address related queries.
• Lead the end-to-end implementation and ongoing management of HRMS platforms (BambooHR), ensuring the accuracy, integrity, and timely updates of employee data, system configurations, and new entries.

Key Achievements.

• Global Employee Handbook: Designed and successfully launched an employee handbook for 25 global entities, ensuring consistency in company policies.
• Standardized HR Policies: Formulated and implemented standardized HR policies.
• Executed BambooHR implementation for over 1,200 employees.
• Standardized employment contracts tailored to each country, maintaining consistency.

• Oversee comprehensive talent acquisition process to fulfil staffing requirements.
• Provided support to employees by addressing HR-related queries.
• Managed attendance tracking and payroll operations.
• Directed the deployment of Spine HRMS software, and trained employees on HR module usage.
• Executed parallel payroll to maintain seamless integration between systems.
• Ensured data integrity within the HRMS through proactive query management and discrepancy identification.

• Managed the IT recruitment process.
• Oversee attendance tracking, ensuring accuracy and compliance with company policies.
• Administer payroll, ensuring timely and accurate compensation for all employees.
• Trained new hires on core HRIS modules of HR Mantra, ensuring proficiency in providing training to clients.
• Delivered comprehensive product training to sales team on HR software, enhancing their presentation and selling skills.