SAMAR VYAS
Indore,MP
Summary
Results-driven Conference & Event Management professional with 5+ years of experience in planning and executing national and international conferences, medical congresses, corporate events, exhibitions, and hybrid meetings. Expertise in end-to-end project management, including budgeting, venue management, delegate registration, speaker coordination, sponsorship, logistics, vendor management, and on-site operations. Proven ability to lead cross-functional teams, manage multiple high-profile events simultaneously, and deliver exceptional client experiences. Seeking to leverage my expertise in conference and event management to contribute to a dynamic organization.
Overview
9
9
years of professional experience
1
1
Certification
2
2
years of post-secondary education
Work History
Assistant Manager - PCO Operations
MCI India
06.2025 - Current
- Led end-to-end planning and execution of national and international conferences, leadership summits, exhibitions, product launches, and hybrid events.
- Managed project timelines, budgets, venue sourcing, registrations, travel, accommodation, logistics, and on-site operations, ensuring seamless event delivery.
- Coordinated with clients, sponsors, exhibitors, speakers, hotels, production agencies, AV partners, and vendors to deliver high-quality events.
- Oversaw delegate management, VIP hospitality, exhibition operations, branding, speaker management, and stakeholder engagement across multiple concurrent projects.
- Collaborated with cross-functional teams including creative, marketing, finance, technology, and operations to achieve project objectives and enhance client satisfaction.
- Prepared post-event reports, analyzed performance metrics, and implemented process improvements to optimize operational efficiency and event outcomes.
- Successfully delivered large-scale events including JIC 2026, USICON 2026, WordCamp Asia 2026, KubeCon + CloudNativeCon, Retina Summit, MDRT Day India, and APGC Singapore, managing end-to-end conference operations and stakeholder coordination.
Assistant Manager - Events & Marketing
Travel Designer Group
Ahmedabad
12.2023 - 05.2025
- Developed and executed global marketing campaigns for RezLive.com, RezTez, and Affiliate Solutions across international markets.
- Collaborated with Sales, Product, and Business Development teams to drive brand awareness, customer engagement, and business growth.
- Planned and managed integrated marketing campaigns across digital, social media, email marketing, partner platforms, and industry events.
- Conducted market research, competitor analysis, and campaign performance tracking to identify market opportunities and optimize ROI.
- Planned and executed trade shows, roadshows, exhibitions, webinars, FAM trips, and promotional events across domestic and international markets.
- Collaborated with Saudi Tourism Authority, Abu Dhabi Tourism, and other global tourism boards to execute destination marketing campaigns and co-branded promotional initiatives.
- Developed marketing collateral, presentations, website content, email campaigns, social media content, and sales enablement materials while ensuring brand consistency.
- Managed relationships with tourism boards, airlines, hotel partners, DMCs, and industry stakeholders to strengthen strategic partnerships and market presence.
- Monitored campaign KPIs, prepared performance reports, managed marketing budgets, and implemented data-driven strategies to improve campaign effectiveness..
Sr. Executive - Events & Operations
Mice Ideas Pvt Ltd
Ahmedabad
01.2022 - 12.2023
- Assisted in all aspects of healthcare and pharmaceutical CMEs & conferences (MICE) - Hybrid & Virtual.
- Managed product launches and brand divisions.
- Successfully executed large-scale conferences such as the Third Indian Cancer Congress with 7000+ delegates and 150+ exhibitors at Jio World Convention Centre, Mumbai.
- Delivered comprehensive event management services, including designing, website development, portal creation, broadcasting, marketing, delegate registration, sponsorship coordination, financial management, on-site production, virtual platform management, and vendor liaison.
- Spearheaded the organization of major conferences like IASO Mid Term Conference 2022 in Indore, MVR Cancon 2022 in Wayanad, ISMPO-CON 2022 in Chennai, IOSICON 2023 in Jaipur, BGCI 2022 in Mysuru, and BGCI 2023 in Hyderabad.
- Managed multiple, simultaneous hybrid CME programs across India.
- Provided exceptional client service and on-site coordination.
- Successfully secured necessary licenses, coordinated with hotels for accommodations, and event setup.
Marketing & Operations Intern
Gold Rush Entertainment, WOAP
Mumbai
01.2019 - 03.2019
- Created content for social media and marketing
- Managed social media platforms and engaged with the audience
- Assisted in pre and post-event operations and production.
Production Intern
Party Cruisers Ltd
Mumbai
01.2018 - 03.2018
- Pitched to clients and handled queries related to decor and setup production
- Organized activities, details, and timelines for large- and small-scale events
- Coordinated with visual, sound, and lighting teams for event setup
- Liaised with clients to determine event requirements and outlined package options to meet needs.
Education
Bachelor’s in Management Studies (EM & PR) - Event Management & Public Relations
University of Mumbai
06.2021
Certificate in Business Skills - Business Studies
Indira Gandhi National Open University
03.2021
Executive MBA - Marketing & Operations
Indian Institute of Management, Ahmedabad
Ahmedabad 05.2024 - 04.2026
Skills
- Marketing
- Public Relations
- Conference Management
- Vendor Relations
- Hospitality
- Deadline Management
- Wedding Planning
- Tradeshow Management
- Product Launch Events
- Project Management
- Event Budget Management
- Keynote Speaker Coordination
- Convention Management
- Operations Management
- Branding
Certification
Event Planning Foundation - LinkedIn
Freelancing Projects
Large-Scale Exhibitions and Conferences Event Production and Logistics Weddings and Special Events
- ACETECH - Asia's Biggest Architectural Exhibition: Managed comprehensive exhibition operations including stall allocation, setup, and production. Coordinated international and national juries and VIP delegates. Oversaw the management of 500+ exhibitors, 600+ booths, and 40,000+ trade visitors. Led a team of 20+ fabricator personnel.
- Dream Hack 2018: Handled hospitality and logistics for a major gaming event.
- Adidas - Run For The Ocean: Managed production and event operations for a large-scale outdoor event.
- Simfluence 2019: Coordinated complex airport logistics for an international event.
- Social Nation 2019: Managed the logistics of 90+ cars for 100+ artists, leading a team of 30 volunteers.
- The Lil Flea 2019: Oversaw venue production, including audio-visual, lounge, and gallery management, as well as backstage artist management.
- Freelancing Wedding Events: Managed guest coordination, event flow, and hospitality for multiple wedding events across India. Collaborated with renowned event management companies such as Sanjay Events, Auspicious Events, and Vivaah Decor.
Languages
- English, Fluent
- German, Beginner
- Hindi, Native
- Gujarati, Elementary
Self Declaration
I, Samar Karunkumar Vyas, hereby declare that all the information provided in this CV is true and correct to the best of my knowledge. I am committed to performing my duties diligently and contributing positively to the organization.
Timeline
Assistant Manager - PCO Operations
MCI India
06.2025 - Current
Executive MBA - Marketing & Operations
Indian Institute of Management, Ahmedabad
05.2024 - 04.2026
Assistant Manager - Events & Marketing
Travel Designer Group
12.2023 - 05.2025
Sr. Executive - Events & Operations
Mice Ideas Pvt Ltd
01.2022 - 12.2023
Marketing & Operations Intern
Gold Rush Entertainment, WOAP
01.2019 - 03.2019
Production Intern
Party Cruisers Ltd
01.2018 - 03.2018
Bachelor’s in Management Studies (EM & PR) - Event Management & Public Relations
University of Mumbai
Certificate in Business Skills - Business Studies
Indira Gandhi National Open University