Religious Book Study
Sayantika Sutradhar
Executive Assistant & Office Administration
Kolkata,West Bengal
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
5
5
years of professional experience
5
5
years of post-secondary education
Work History
Executive Assistant
Dhruva Advisors LLP
Kolkata
02.2022 - Current
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Handled confidential and sensitive information with discretion and tact.
- Managed partner calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Facilitated training and onboarding for incoming office staff.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Took notes and dictation at meetings.
- Worked with senior management to initiate new webinars, Budget events and assist in various processes.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Created and managed office systems to efficiently deal with documentation.
- Managed mail and both incoming and outgoing correspondence, emails.
- Coordinated events and worked on ad hoc projects.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Administrative Manager
Greenply Industries Limited
Kolkata
02.2018 - 04.2022
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Met department budgets by monitoring and reporting on office expenses.
- Interviewed, recruited and onboarded new staff for high-performing administration teams.
- Coordinated customer, vendor and stakeholder relations for smooth communication flows.
- Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
- Streamlined and improved administrative operations by identifying automation opportunities.
- Delivered performance reviews, recommending additional training or advancements.
- Greeted visitors, employees and clients politely and professionally for excellent reception service.
- Supervised staff and delegated tasks to maintain positive, productive administrative operations.
- Updated reports, managed accounts, and generated reports for company database.
- Organized and updated databases, records and other information resources.
- Negotiated and executed contracts on behalf of department.
- Managed supervisor itinerary and appointments and streamlined scheduling procedures.
- Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
- Improved office operations by automating client correspondence, record tracking and data communications.
- Cultivated strong relationships with vendors and partners supporting administrative operations.
- Coordinated office events, seminars and meetings for staff and clients.
- Created reports, presentations and other materials for executive staff.
Education
Bachelor of Arts - Hospitality Administration And Management
Indira Gandhi National Open Univercity
Kolkata 05.2010 - 10.2012
Diploma in Hospitality & Tourism Studies - Hospitality Administration And Management
Frankfinn Institute
Kolkata 01.2007 - 05.2008
High School Diploma -
Arya Kanya Maha Vidyalaya
Kolkata 04.2006 - 02.2007
Skills
Administrative support
undefinedInterests
Dance, Driving, Avid Traveller
I am a passionate driver and love to drive a lot. Secondly I am a Avid Traveler in india almost all the places I explored. I am professional Bharat Natyam dancer.
Timeline
Executive Assistant
Dhruva Advisors LLP
02.2022 - Current
Administrative Manager
Greenply Industries Limited
02.2018 - 04.2022
Bachelor of Arts - Hospitality Administration And Management
Indira Gandhi National Open Univercity
05.2010 - 10.2012
Diploma in Hospitality & Tourism Studies - Hospitality Administration And Management
Frankfinn Institute
01.2007 - 05.2008
High School Diploma -
Arya Kanya Maha Vidyalaya
04.2006 - 02.2007
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