Shefali Singh
Pune
Summary
MBA with 8+ years in Project Management. Manages project budgets, tracks expenditures, and maximizes resource allocation. Fosters strong relationships with stakeholders, ensuring PMO services meet expectations.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Project Management Lead
Larsen & Toubro (LTM)
Pune
07.2024 - Current
- Prepare monthly invoice data packs, including timesheet reconciliation, resource listing, and rate validation for review and approval from the delivery head.
- Tracking purchase order renewal, consumption, expiry dates, and flagging renewal requirements to the procurement team.
- · Hiring and onboarding coordination for all the delivery units.
- · Facilitated regular project meetings, fostering clear communication between stakeholders, developers, and technical experts.
- · Maintain operational registers including the resource demand register, licence and subscription tracker, and commercial risk log
- · Negotiated with vendors and suppliers, securing cost-effective deals and ensuring timely delivery of services and products.
- · Communicated with vendors for required open roles within all programmes as per the budget allocated.
- · Requesting asset and all the required access, joining formalities etc for the new joiners
- · Preparation of regular data audits to identify and rectify discrepancies, boosting overall data quality, also to ensure the hiring tracker is up to date.
- · Fostered strong relationships with key business units, understanding their needs and ensuring PMO services met or exceeded expectations.
- Prepare and maintain offboarding documentation for each departing resource, coordinating with relevant stakeholders as directed.
- Maintain workforce metrics for inclusion in the monthly portfolio dashboard — active headcount, demand pipeline, and fulfilment cycle time.
- · Negotiated with external vendors and suppliers to secure resources and services essential for project execution, maintaining quality and cost-effectiveness.
- Handling onboarding and Hiring process for resources which includes.
- Evaluation, Background check, device allocation, Meeting arrangements, and Timesheets approvals
- Facilitating resource allocation under delivery heads.
- Vendor Empanelment end to end for multiple countries also coordination with procurement for agreement sign also check on current empanelment status.
- Reported regularly on project data and kept leadership informed of progress.
- Documented project phases and outcomes, creating detailed reports for senior management and client review.
- Managed project budgets, meticulously tracking expenditures to prevent overspending and maximise resource allocation.
Project Analyst
Accolite/HTC Global
Pune
04.2023 - 03.2024
- Worked for Natwest Group
- Forecast and resource allocation as agreed with project managers on dedicated projects
- SOW's extensions and coordination with vendor partners
- Organizing scrum meetings to check the progress and upcoming changes in projects
- Financial month end reconciliation for all the assigned portfolios and projects
- Handling onboarding and Hiring process for resources which includes Evaluation, Background check, device allocation, Meeting arrangements, and Timesheets approvals
- Project creation for Time and material and Fixed Fee contract with its work breakdown structure, resource allocation, milestones, applying rates & billing information according to Contracts.
- Requesting asset and all the required access, joining formalities etc for the new joiners
- Creating & tracking purchase orders as per number of employees being onboarded
Senior Associate PMO
Synechron
02.2022 - 04.2023
- Company Overview: Account - HSBC
- End to end project management for assigned client
- Worked on end to end process of Hiring & onboarding new resources along with asset & project allocation
- Arranging & hosting Townhalls & Scrum meetings along with documentation
- Scheduling Project meetings for status updates
- Creating requisitions and generating ATR for new joiners
- SOW management
- Worked on end to end process for Exit process for resources
- Interaction with stakeholders, helping team with application access setup
- Account - HSBC
Project Management Lead
Artech Pvt ltd
06.2021 - 01.2022
- Company Overview: Account - Barclays & Capgemini
- Handled core PMO activities
- Ongoing supplies management for the dedicated account
- Complete resource management activities in operations
- · Hiring and onboarding coordination for all the delivery units.
- · Facilitated regular project meetings, fostering clear communication between stakeholders, developers, and technical experts.
- · Maintain operational registers including the resource demand register, licence and subscription tracker, and commercial risk log
Planview Consultant
FIS Global
02.2017 - 01.2020
- Resolving time interface issues for more than 2000 users
- Preparing training materials & checklists for project managers and team members
- Setting up projects & their work breakdown structure in Planview
- Working with billing teams and project managers
- Resource allocation under work breakdown structure as per the requirement
- Generating invoices for Fixed Fee or Time & Material Based projects
Education
MBA - Human Resource
LNCT College
01-2015
Skills
- End-to-end project management
- Procurement and WFM coordination
- Financial Reconciliation
- Vendor Empanelment
- Vendor negotiation
- Hiring coordination
- Stakeholder communication
- Risk management
- Team leadership and motivation
- Data analysis
- Microsoft Office
Languages
English
Hindi
Professional Skills
- Forecasting & Allocation
- Data analytics
- Facility management
Custom Section
Open to all locations including Remote
Certification
- ITIL
- Service Management
- AI workshops
- Planview
- Project Management
Timeline
Project Management Lead
Larsen & Toubro (LTM)
07.2024 - Current
Project Analyst
Accolite/HTC Global
04.2023 - 03.2024
Senior Associate PMO
Synechron
02.2022 - 04.2023
Project Management Lead
Artech Pvt ltd
06.2021 - 01.2022
Planview Consultant
FIS Global
02.2017 - 01.2020
MBA - Human Resource
LNCT College