SHINAJ SHAREEF
Doha
Summary
Highly accomplished and detail - oriented Facilities Administrator with 4 years of progressive experience, currently overseeing efficient operations at Schlumberger Overseas S.A. Proficient in managing budgets, coordinating vendors, implementing preventive maintenance programs, and ensuring compliance with industry standards. Proven ability to support administrative functions, streamline processes, and foster productive work environments. Eager to leverage strong organizational, communication, and problem - solving skills to drive operational excellence and contribute to organizational growth.
Overview
4
4
Languages
7
7
years of professional experience
Work History
Facilities Administrator
SCHLUMBERGER OVERSEAS S.A
04.2022 - Current
- Analyze administrative and facility operational requirements to optimize resource allocation, efficiency, and cost control.
- Analyzed utility consumption data to enhance operational efficiency and reduce costs. across multiple facilities using dashboards to analyze usage trends and enhance operational efficiency.
- Coordinate the ordering and processing of fuel invoices for equipment from WOQOD, ensuring accuracy, complete documentation, and timely submission.
- Assign soft and hard service requests received from the Business Line (BL) to respective teams and monitor progress through to completion.
- Coordinated internal and external communications, liaising with vendors for materials, quotations, scheduling, and delivery.
- Provide advanced, diversified, and confidential administrative and secretarial support, managing a wide range of clerical and office functions to ensure smooth departmental operations and service delivery.
- In consultation with the team, prepare essential business documentation including reports, presentations, and spreadsheets, ensuring data accuracy, integrity, and proper record maintenance.
- Support the AP team by performing three-way checks (Purchase Order, Goods Receipt, and Invoice) to ensure compliance and accuracy.
- Maintain employee data records with a high level of confidentiality and accuracy in compliance with company policies.
- Managed access card issuance and modifications to maintain security and accessibility for employees. and provided support for employees, including activation, modification, and deactivation.
- Respond to complaints and requests for information and assistance by maintaining and enforcing all organizational guidelines and procedures.
Sales Coordinator and Admin
PRINTEC DIGITAL SOLUTIONS
Doha
07.2021 - 02.2022
- Managed daily operations and employee performance to improve team efficiency and achieve goals.
- Developed sales strategies and processes that improved departmental effectiveness.
- Generated comprehensive reports on department status for informed decision-making.
- Maintained organized file systems and sales record databases, ensuring data integrity and accessibility.
- Organized office systems to enhance efficiency and ensure completeness of records.
Digital Marketing Executive
ATEES INFOMEDIA, PVT. LTD
Thrissur
09.2019 - 04.2021
- Planned and monitored online presence across social media platforms to enhance engagement.
- Launched optimized online advertisements, increasing visibility and recognition for company and brand.
- Developed digital marketing strategies to enhance online presence and brand visibility.
- Managed social media accounts to engage with audiences and promote content effectively.
- Created compelling content for websites, blogs, and email campaigns to drive user engagement.
Education
B. Com - Computer Application
University of Calicut - MO College
PerumpilavuInternational Diploma in Computerized Accounting and Financial Accounting (IDCAF) -
Accountants Academy
Thrissur, IndiaHigher Diploma - Digital Marketing
ATEES Industrial Training Centre
Thrissur, IndiaSkills
- Facility Management
- Vendor Management
- Budget Management
- Preventive Maintenance
- Operational Efficiency
- Inventory Management
- Project Coordination
- Reports & Documentation
- Data Integrity
- SAP
- SRM
- ESM
- Microsoft Office Suite
- QuickBooks
- Database Management
- Time Management
- Resource Allocation
- Communication
- Teamwork
- Problem Solving
- Highly Organized
- Attention to Detail
- Proactive Learning
- Community Outreach
- Internal Communication
- Proactive Learning
Languages
Malayalam
Proficient
C2
English
Proficient
C2
Hindi
Intermediate
B1
Tamil
Elementary
A2
Timeline
Facilities Administrator
SCHLUMBERGER OVERSEAS S.A
04.2022 - Current
Sales Coordinator and Admin
PRINTEC DIGITAL SOLUTIONS
07.2021 - 02.2022
Digital Marketing Executive
ATEES INFOMEDIA, PVT. LTD
09.2019 - 04.2021
B. Com - Computer Application
University of Calicut - MO College
International Diploma in Computerized Accounting and Financial Accounting (IDCAF) -
Accountants Academy
Higher Diploma - Digital Marketing
ATEES Industrial Training Centre