Shubha Babu

Worked as an executive secretary to the Site Leader at Philips Enterprise Informatics in Bangalore.

Executive Operations and Strategic Support

• Executive Liaison
• Strategic Planning
• Scrum Master for EI LT and CI Design Team.
• Business Unit Management
• Visitor Management.
• Travel Management
• Administrative Leadership

Stakeholder and Event Management

• High-Profile Logistics
• Agenda and Meeting Governance
• Dignitary and University Relations
• Event Orchestration
• Technical Colloquiums

Process Improvement and Compliance

• Process Optimization
• Operational Excellence
• Project Support Office (PSO) for the CI Team.
• Legal & Financial Administration
• Vendor and procurement management.

Human Resources and Onboarding

• Employee Engagement Activities for CI and HR Team.
• Rewards and Recognition

Secretarial assistance to the Head of Research India, Head of PHDSI, and Sr. Director and Head of IP&S, Global R&D Leader for DPI at Philips Innovation Campus.

Executive Operations and Strategic Support

• Executive Liaison
• Strategic Planning
• Crisis Management
• Business Unit Management
• Administrative Leadership
• Stakeholder and Event Management
• High-Profile Logistics
• Agenda & Meeting Governance
• Dignitary & University Relations
• Event Orchestration
• Technical Colloquiums
• Process Improvement and Compliance
• Process Optimization
• Operational Excellence
• Intellectual Property Tracking
• Project Support Office (PSO)
• Legal & Financial Administration
• Facility Management
• Human Resources and Onboarding
• Talent Integration
• Performance Support
• Rewards & Recognition
• Vendor and Procurement Management.
• Managed complex travel itineraries for executives to ensure seamless transportation logistics during business trips.
• Four years of analyst experience.

• Executive Support: Provided dedicated secretarial assistance to the Senior Director (U.S. Expat, including five on-site expats.
• Operational and Administrative Excellence
• Hi-Profile Visitor Management.
• Daily, Weekly, Monthly, Quarterly Report Generations.
• E2E Event Management.
• Orchestrated Research Induction Program.
• E2E Calendar Management.
• E2E Travel Management.
• Procurement Management
• PSO for the Research Team.
• Process Streamline

• Admin support to faculties.
• Visitor management for high-profile visitors.
• Travel coordination for faculties and for the team.
• Induction formalities for the new faculty.
• Operational and Administrative Excellence Role.
• Recruiting and training secretaries for the division.
• Review paper and database maintenance.
• Invoicing Record tracking for all the Projects
• Coordinate the entrance exams for the PhD and M. SC students.
• Participation in quality improvement activities with the HR team.
• Organizing workshops outside the organization.
• Organizing and coordinating international conferences and seminars.
• Coordinate for the international research symposiums.
• Registering with outside organizations for various seminars and conferences for all the faculty members.
• (Assisted 4 Bhatnagar awardees) Handled 14 faculty scientists, 2 U.S. expats – Dr. Upendra Bhalla and Dr. Krishnamurthy.

• A multi-disciplinary Operations and Branch Coordinator with expertise in supply chain oversight, pharmaceutical market engagement, and executive administration. Proven track record in managing vendor relations, medical representative compliance, and seamless facility operations within the healthcare sector.