Soumya China
Executive Assistant
Howrah
Summary
Organized and efficient Executive Assistant with 10 years + of experience supporting top-tier executives in finance, sales, and accounting. Demonstrates skills in managing complex functions that require stellar multi-tasking abilities.
Overview
14
14
years of professional experience
2
2
years of post-secondary education
1
1
Certification
Work History
Executive Assistant to Chief Executive Officer
Bhandari Automobiles Pvt Ltd.
KOLKATA
02.2023 - Current
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Created expense reports, budgets, and filing systems for management team.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Booked airfare, hotel, and ground transportation to coordinate office travel.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Met with top national and international executives on self-designed schedules both monthly and annually.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Answered high volume of phone calls and email inquiries.
- Handled confidential and sensitive information with discretion and tact.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Used advanced software to prepare documents, reports, and presentations.
- Facilitated training and onboarding for incoming office staff.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Operated cash register for cash, check, and credit card transactions with excellent accuracy levels.
- Filed paperwork and organized computer-based information.
Assistant Manager to Managing Director
TRU BLU INTERNATIONAL
03.2014 - 01.2023
- Headed two offices (1) TBI Park Sreet Office & Factory (2) DRHCL Offices at Sodepur, Kolkata
- Primary job roles include arrangement of travel plans, export/import documentation, handling of bank documents, coordination with customs/CHAs & forwarders, administrative procedures and systems, recruitment and training of personnel, etc.
- Developed loyal and highly satisfied customer base through proactive management of team customer service strategies.
- Helped with planning schedules and delegating assignments to meet coverage and service demands.
- Reviewed sales and gross profit report to assess company efficiency.
- Offered hands-on assistance to customers, assessing needs, and maintaining current knowledge of consumer preferences.
- Strengthened merchandising and promotional strategies to drive customer engagement and boost sales.
- Created employee schedules to align coverage with forecasted demands.
- Monitored cash intake and deposit records, increasing accuracy, and reducing discrepancies.
- Supervised day-to-day operations to meet performance, quality and service expectations.
Executive-Sales and Marketing
High Media Infotainment India Limited
02.2012 - 10.2012
- Handled team for selling of space, time and slot in all the medium including newspaper, radio and television for different events organized by the organization
- Handled corporate & key accounts & govt
- Portfolio, maintained customer relationship management, prepared and monitored sales reports, etc.
Sales Development Manager
HDFC Standard Life Insurance Company Ltd.
07.2010 - 03.2011
- Recruited quality people for financial consultant and general business through financial consultants
- Worked as an active member in the decision making part of the branch.
Education
MBA - Operations Management
IISWBM
Kolkata 04.2010 - 06.2012
Graduation - undefined
B.P.Poddar Institute of Management and Technology, W.B.U.T
HSC - undefined
Howrah Vivekananda Institution, W.B.C.H.S.E
SSC - undefined
Howrah Vivekananda Institution, W.B.B.S.E
Skills
Document Preparation
Presentation Development
Calendar Management
Expense Reporting
Office Administration
Travel Arrangements
Business Writing
Database Management
Report Writing
Social Media Management
Scheduling
Filing and Data Archiving
Excel Spreadsheets
Appointment Setting
Videoconference Preparation
Process Improvements
Accomplishments
ACHEIVEMENT month of November, 2010 among Kolkata-1 Region. Award received from Regional Manager (Kolkata-1) and Zone HR Manager (Easi). "MEDAL OF HONOUR HDFC LIFE"-For selling 10 NOPs in a single day in the HONORS&AWARDS. Medal Of Honour HDFC Life Nov 2010. Best Management Trainee Pantaloons indiaJan 2012. Highest Ranker Award- WB - B.P.Poddar Institute of Management and Technology Aug 2009. Best Research Trainee (kolkata -II Region) - IMRB Oct 2011.
Responsibilities Handled
- Member of the Placement Committee at IISWBM (Present).
- Active member of the 'Umang' employee talent show and "Shirsti"' magazine at HDFC Life (July"10- Dec'10).
- Game Secretary at B.P.Poddar Institute of Management and Technology (Jun'08-May'10).
- School annual magazine editor of current affairs (April'04-Jan 07).
Personal Information
- Date of Birth: 06/18/90
- Gender: Male
- Nationality: Indian
Extracurricular Achievements
Diploma in painting from Rabindra Bharati University."Ankan Sree"- The title awarded by the University
Disclaimer
I hereby declare that the information furnished above, is genuine to my knowledge.
Certification
CAP - Certified Administrative Professional
Timeline
Executive Assistant to Chief Executive Officer
Bhandari Automobiles Pvt Ltd.
02.2023 - Current
Assistant Manager to Managing Director
TRU BLU INTERNATIONAL
03.2014 - 01.2023
Executive-Sales and Marketing
High Media Infotainment India Limited
02.2012 - 10.2012
Sales Development Manager
HDFC Standard Life Insurance Company Ltd.
07.2010 - 03.2011
MBA - Operations Management
IISWBM
04.2010 - 06.2012
Graduation - undefined
B.P.Poddar Institute of Management and Technology, W.B.U.T
HSC - undefined
Howrah Vivekananda Institution, W.B.C.H.S.E
SSC - undefined
Howrah Vivekananda Institution, W.B.B.S.E