Sourabh Khot
Time Office And Payroll Management
Chikhali
Summary
To work as an HR / Payroll professional where I can leverage my expertise in Time & Attendance Management, SAP HCM, Payroll Processing, Leave Administration, Statutory Compliance, and MIS Reporting to support organizational goals, ensure process accuracy, and contribute to operational excellence in a growth-oriented organization.
Overview
8
8
years of professional experience
1
1
Language
Work History
Executive – Time & Leave Management
Tata Motors Limited (TMGSL)
01.2024 - Current
- Time Evaluation & Attendance Management
- Worked as Central Time Administrator across Tata Motors locations covering TML CV, TMGSL, TMDAI ITCO & Tata Smart City employees
- Executed and Validation of Time Evaluation programs and Providing confirmation to Payroll team
- Managed Time keeping activities for PE section Pune CV & Mumbai Location employees (Aprx. 350 Blue Collar employees & 2000+ white collar employees)
- Processed Overtime calculations & monitoring compliance hours
- Handled attendance regularization of Union employees for Pune plant
- Coordinated closely with MDM & IT teams to resolve payroll and time-related system errors
- Shared knowledge and provided cross-location support to Uttarakhand, Sanand, Dharwad & Jamshedpur time offices
- Followed strict Time Office checklists and ensured completion across all locations
- Leave Administration & Quota Management
- Created and maintained leave quotas for: Maternity, Sabbatical, Relocation, Special Leave, Paternity and other special leave quotas
- New Joiners & Leave Extensions
- Performed leave crediting activities across TML all entities for White collar employees approx. 55K+ employees
- Ensured policy-compliant leave credits, reconciliation, and rectification
- Processed Year-end Leave Encashments for Blue-Collar & White-Collar employees
- Implemented holiday calendars and weekly-off changes
- Full & Final Settlement (F&F)
- Executed Leave-related Full & Final Settlement programs across multiple locations for white collar employee of TMGSL, TML, TPEML, Tata Smart City & TMDAI
- Handled settlement for: Permanent, Temporary & Flexi employees
- Leave calculation and necessary action for IJP Transfer cases / Group Transfer
- Coordinated with Separation, Exit Management & Payroll teams
- Addressed and resolved grievances from separated employees
- Policy Implementation & Process Automation
- Played a key role in the implementation of the White Collar Leave Policy through accurate data preparation, validation, and analysis.
- Provided end-to-end support for LTS changes implementation for Blue Collar employees across multiple locations.
- Actively contributed to Drishti system implementation for Temporary, Trainee, and Permanent Blue-Collar employees, including data analysis, UAT execution, and validation.
- Designed and implemented automation for bulk swipe deletion for GDC Corporate employees, improving operational efficiency.
- Supported the migration of time and attendance data during the transition of GDC employees to TMBSL.
- Independently managed and automated the monthly Good Attendance Award process for Blue Collar employees at Pune CV, Pune PV, and ERC Pune.
- Conducted detailed LTS data analysis for Permanent Technicians across all TML locations.
- Acted as the central SPOC for data management, MIS reporting, and stakeholder coordination.
HR / Payroll Associate
Ferrero India Pvt. Ltd.
07.2022 - 01.2024
- Audit, Annual returns & compliance reports & MIS Reporting
- Full Month Absence & Negative Time cases
- Shift mismatches & retrospective recovery entries
- Overtime, Leave Encashment & PDC error cases
- Actuarial Valuation data for all entities – Quarterly, Half yearly & Yearly
- Factory Act Compliance
- Authorized & Unauthorized absenteeism & Long Absenteeism tracker
- Safety & Good Attendance Awards
HR / Admin Assistant
Haosen Automation India Pvt. Ltd.
11.2019 - 06.2022
- Payroll, Time Office & Workforce Management
- Managed end-to-end payroll processing and statutory compliance for 800+ Blue Collar and 2,000+ White Collar employees, ensuring accuracy and on-time execution.
- Managed Time Office and Time & Attendance operations, leading a 5-member team and overseeing attendance management for White Collar, Blue Collar, Contract, and Apprentice employees at the Baramati Plant.
- Handled contract labour management, including onboarding, monthly payroll inputs, and statutory compliance.
- Coordinated and supported multiple internal and external audits, including SMETA, ENY, Deloitte, Towers Watson, PwC, and other HR/compliance audits.
- Managed NAPS Apprenticeship programs, covering recruitment, NAPS portal operations, monthly stipend processing, and DBT return filings.
- Provided IR/ER support to the IR Manager through data preparation and drafting official communications such as notice boards, warning letters, show-cause notices, and enquiry documentation.
- Ensured timely submission of annual statutory returns, including Form 27, Form D, and other factory compliance reports.
- Led monthly manpower planning in coordination with Production Heads, ensuring optimal deployment of contract labour and NAPS trainees.
- HR Assistant
- Managed attendance and leave administration, ensuring accurate records and compliance with company policies.
- Supported end-to-end recruitment activities, including JD preparation, candidate sourcing, screening, and conducting initial interview rounds.
- Completed joining formalities, including documentation, employee orientation, policy briefing, and induction coordination.
- Prepared and validated salary structures in line with company compensation policies.
- Assisted in payroll processing, including monthly salary calculations, PF, ESIC, and maintenance of Bonus and Leave with Wages (LWW) records.
- Prepared monthly cost sheets for contract manpower and shared MIS with stakeholders.
- Drafted and issued HR documents such as offer letters, appointment letters, confirmation letters, and experience letters.
- Managed statutory compliance activities, including PF, ESIC, Professional Tax, Maharashtra Labour Welfare Fund (MLWF), Bonus, and related filings.
- Processed and verified employee reimbursement claims as per policy guidelines.
- Handled contract labour management, including coordination, documentation, and compliance tracking.
- Admin Assistant
- Managed complete office and plant administration for two separate facilities (Plant 1 & Plant 2), ensuring smooth day-to-day operations and compliance with organizational standards.
- Managed travel desk operations, including travel and accommodation arrangements for employees, guest house management, and assistance with visa processing.
- Oversaw facility management, including coordination of security services, housekeeping, and canteen operations.
- Handled plant and office administration, including maintenance coordination, procurement, and management of office stationery and supplies.
- Managed vendor administration, including agreement and rate contract negotiation, PO release through ERP, invoice verification, and payment follow-ups.
CRM Executive
Medsave Health Insurance TPA
10.2018 - 11.2019
- Mediclaim processing and coordination with insurance companies
Education
MBA - HR & Finance
Bharati Vidyapeeth University
Pune01-2022
12th - undefined
10th - undefined
B.Com - undefined
Rani Chennamma University
Belagavi01-2018
Skills
- SAP HCM, Kronos, ESSL – Attendance & Time Management
- Indian Payroll System & Statutory Compliance
Timeline
Executive – Time & Leave Management
Tata Motors Limited (TMGSL)
01.2024 - Current
HR / Payroll Associate
Ferrero India Pvt. Ltd.
07.2022 - 01.2024
HR / Admin Assistant
Haosen Automation India Pvt. Ltd.
11.2019 - 06.2022
CRM Executive
Medsave Health Insurance TPA
10.2018 - 11.2019
12th - undefined
10th - undefined
B.Com - undefined
Rani Chennamma University
MBA - HR & Finance
Bharati Vidyapeeth University