Summary
Overview
Work History
Education
Skills
Extracurricular Activities
Disclaimer
Personal Information
Languages
Timeline
Generic

SUGUMAR R

Chennai

Summary

Dynamic Purchase Officer with extensive experience at Shadithya Hospital, excelling in procurement and vendor management. Proficient in SAP and Backbone software, I successfully negotiated cost-saving contracts and ensured NABH compliance. My strong cross-functional collaboration skills fostered seamless operations, enhancing resource availability and supporting quality healthcare delivery.

Overview

11
11
years of professional experience

Work History

Purchase Manager | Facility Management | NABH Quality Member

Shadithya Hospital
Pallavaram
12.2020 - 04.2026
  • Managed end-to-end procurement of medical, non-medical, IT, and facility-related items.
  • Raised and tracked purchase orders, ensuring accurate documentation and timely invoice closure
  • Maintained vendor master, item master, and store data in the system (Backbone/SAP).
  • Developed and maintained strong vendor relationships, negotiated pricing, and ensured timely delivery
  • Handled procurement, AMC, servicing, resale, and compliance of biomedical equipment
  • Procured hospital furniture, uniforms, consumables, and maintenance materials
  • Managed CUG mobile connections, card machines, IT hardware/software procurement
  • Conducted vendor evaluation based on quality, cost, and delivery performance
  • Processed cash, card, and NEFT payments with accuracy and timeliness
  • Acted as first-level authority for invoice verification and approvals
  • Verified invoices with PO, GRN, and vendor agreements
  • Coordinated payments for pharmaceuticals, diagnostics, equipment, and service vendors
  • Maintained financial records aligned with audit and statutory compliance
  • Performed vendor reconciliation and bank reconciliation
  • Prioritized payments for critical medical supplies to ensure uninterrupted operations
  • Supported internal and external audits with complete documentation
  • Monitored stock levels and ensured availability of critical hospital supplies
  • Conducted periodic stock audits and reconciled physical vs system inventory
  • Verified GRN for pharmacy and general stores
  • Managed inventory lifecycle including expiry tracking and non-moving stock identification
  • Ensured proper storage conditions, including temperature-sensitive items
  • Coordinated AMC and maintenance of DG sets, lifts, AC systems, biomedical equipment
  • Managed hospital infrastructure including oxygen systems, fire safety, and nurse call systems
  • Oversaw bio-medical waste management compliance
  • Handled calibration, certification, and regulatory compliance (stamping, TLD badges)
  • Managed maintenance of vehicles, equipment, and utilities
  • Coordinated pest control, laundry, housekeeping, and general facility services
  • Prepared daily, monthly, and annual operational reports
  • Managed asset lifecycle: creation, tagging, tracking, and maintenance
  • Handled payment vouchers and documentation in system
  • Coordinated transport, courier, Xerox, and communication services
  • Managed biometric systems, ID cards, and employee-related administrative support
  • Conducted ward rounds to monitor operations and resolve issues
  • Ensured compliance with NABH standards and healthcare regulations
  • Maintained records of purchases, contracts, warranties, and service agreements
  • Participated in internal and external audits
  • Member of Quality Team auditing: Facility Management, Front Office, IP Billing, Medical Records Department (MRD)
  • Supported budgeting and procurement planning with finance team
  • Identified cost-saving opportunities through negotiation and vendor optimization
  • Controlled expenses through effective purchase planning and monitoring
  • Coordinated with pharmacy, biomedical, nursing, administration, marketing, and IT departments
  • Supported hospital operations by ensuring timely availability of resources
  • Assisted in resolving inter-departmental issues efficiently
  • Coordinated hospital branding, marketing campaigns, and events
  • Managed procurement of signage, banners, brochures, and LED boards
  • Supported NABH training and accreditation-related activities
  • A unit of Shadithya healthcare pvt ltd

Purchase Executive

Saveetha University
07.2015 - 12.2020
  • Managed procurement using SAP Business One
  • Prepared purchase orders, GRNs, and vendor comparisons
  • Coordinated vendor selection and negotiated pricing
  • Ensured stock availability and monitored inventory movement
  • Processed vendor payments and maintained documentation
  • Conducted stock audits and identified non-moving/expiry items
  • Prepared monthly purchase and inventory reports

Education

Master of Science - Mathematics

University of Distance Education
Chennai
09-2016

B.Sc. Mathematics -

DRBCCC Hindu College
Pattabiram
01.2014

HSC -

Govt Hr Sec School
Pattabiram
01.2011

SSLC - Mathematics

Govt Hr Sec School
Pattabiram
09-2016

Skills

  • Backbone software
  • SAP Business One
  • Microsoft Office (Excel, Word)
  • Inventory management
  • Procurement and vendor management
  • Accounts and payment processing
  • Facility coordination
  • NABH compliance and audits
  • Cross-functional collaboration
  • Cost control and budgeting
  • Quality compliance

Extracurricular Activities

Performance Excellence Award

NSS Leader & Cultural Coordinator

Disclaimer

I hereby declare that the above information is true to the best of my knowledge.

Personal Information

  • Date of Birth: 02/10/94
  • Marital Status: Married

Languages

  • Tamil
  • English

Timeline

Purchase Manager | Facility Management | NABH Quality Member

Shadithya Hospital
12.2020 - 04.2026

Purchase Executive

Saveetha University
07.2015 - 12.2020

Master of Science - Mathematics

University of Distance Education

B.Sc. Mathematics -

DRBCCC Hindu College

HSC -

Govt Hr Sec School

SSLC - Mathematics

Govt Hr Sec School
SUGUMAR R