Titiana Das Dutta
Kolkata
Summary
Coordinated Personal Assistant polished in supporting busy company owners and leadership. Expertly assists with both business and personal requirements to promote productivity. Highly organised with talent for multitasking using superior time management and decision-making abilities.
Overview
5
5
years of professional experience
3
3
years of post-secondary education
Work History
Executive Secretary -MD
Tata Steel Downstream Products Limited
Kolkata
12.2024 - Current
- Coordinated schedules and managed appointments effectively.
- Coordinated internal and external communications across departments.
- Organized meetings and prepared agendas for senior management discussions.
- Maintained and updated confidential files and records for executives.
- Interacted with internal teams and external partners in a professional manner.
- Assisted in the preparation of presentations and reports for stakeholders.
- Coordinated travel arrangements and logistics for business trips efficiently.
- Optimized office processes, enhancing communication within department.
- Managed director's calendar and prepared meeting agenda and materials.
- Managed diverse schedules leveraging online calendaring system.
- Controlled and managed document processes by reviewing files, records, and critical information to confirm accuracy and comply with company policies and procedures.
- Coordinated executive schedules and managed appointments for senior leadership team.
- Developed safety training programs for staff and contractors.
- Conducted regular workplace safety inspections and compliance audits.
- Coordinated office activities to enhance operational efficiency and team collaboration.
- Streamlined communication between departments to improve information flow.
- Organized company events and training sessions to foster employee engagement.
Executive Secretary to the VP & Executive HRD
Ambuja Neotia
Kolkata
07.2023 - 07.2024
- Organized and maintained confidential documents, records and files for the Vice President's office.
- Managed incoming calls, emails and mail items for the Vice President.
- Assisted with special projects as assigned by the Vice President.
- Coordinated meetings with senior staff members, outside vendors and clients on behalf of the Vice President.
- Attended weekly staff meetings on behalf of the Vice President when requested.
- Greeted visitors to the office of the Vice President in a professional manner.
- Collaborated with other departments to ensure that all tasks were completed accurately and timely.
- Maintained an up-to-date filing system for paperwork related to the VP's office activities.
- Compiled monthly reports summarizing departmental activity for review by the VP.
- Scheduled appointments for VP with internal and external stakeholders.
- Created PowerPoint presentations for use during executive briefings or offsite events.
- Managed executives' calendars to keep track of events, meetings and activities.
Senior Executive Assistant to Director
Techno India University
Kolkata
10.2022 - 06.2023
- Took initiative in recruiting priority groups and establishing student internships.
- Played a key role in the development of 'Stackable Credentials', contributing to graduates' achievement.
- Provided administrative support to the executive team, managing calendars and scheduling meetings.
- Developed and maintained filing systems, databases, records management systems, and other office resources.
- Organized executive presentations, reports, and correspondence for internal and external stakeholders.
- Composed confidential communications on behalf of senior executives in response to inquiries from staff members or external contacts.
- Managed executive schedules and coordinated meetings across multiple departments.
- Organized travel arrangements and prepared itineraries for university executives.
- Assisted in event planning and logistics for academic conferences and workshops.
- Communicated with internal teams to streamline information flow and collaboration.
Front Desk Executive
ITC Sonar and ITC Royal Bengal, Kolkata
Kolkata
07.2021 - 09.2022
- Effectively managed a range of responsibilities at the prestigious ITC Royal Bengal and ITC Sonar.
- Delivered exceptional guest services and efficiently managed administrative tasks.
- Welcomed guests upon arrival and facilitated check-in procedures.
- Provided information about hotel amenities and local attractions to guests.
- Assisted with handling guest inquiries and resolving issues promptly.
- Coordinated with housekeeping to ensure room readiness for incoming guests.
- Processed check-out transactions efficiently while maintaining accurate billing records.
- Managed reservations using hotel management software and updated guest records.
Industrial Trainee
ITC Hotels (ITC Royal & ITC Sonar)
Kolkata
11.2020 - 04.2021
- Assisted in daily operations of hotel food and beverage services.
- Supported event planning and setup for conferences and special occasions.
- Collaborated with kitchen staff to maintain high food safety standards.
- Handled inventory management for restaurant supplies and equipment.
- Executed routine maintenance checks on dining equipment and furniture.
- Communicated with multidisciplinary team to learn and develop practical skills.
- Observed workers performing tasks related to the operation of machinery.
Education
Bachelor of Science - Hospitality Administration And Management
SBIHM
Kolkata 05.2019 - 06.2022
Class XII -
St. Xavier's School, Raiganj
Class X -
St. Xavier's School, Raiganj
Skills
- Videoconference preparation
- Extensive vocabulary
- Report Analysis
- Development of "Stackable Credentials"
- Guest services
- Administrative tasks
- Employee relations
- Strategic planning
- Relationship building with employers
- Setting and monitoring program performance goals
- Quality Control
- Project Oversight
- Administrative Support
- Business Writing
- Technical Support
- Invoice Processing
- Office Management
- Scheduling
- Mail Management
- Travel administration
- Expense Reporting
- Document handling
- Report Writing
- Meeting planning
- Report Development
- Conflict Management
- Project Planning
- Calendar management
- Document control
- Confidential recordkeeping
Personal Details
DOB: 23rd Mar 1998
Blood Group: AB +ve
Languages
- English
- Bengali
- Hindi
Personal Attributes
- Accomplished Kathak dancer trained in the prestigious Lucknow Gharana, demonstrating discipline, cultural depth, and stage presence
- Deep interest and foundational training in Indian Classical Music
- Cooking
- Compassionate animal lover, reflecting empathy and responsibility
Timeline
Executive Secretary -MD
Tata Steel Downstream Products Limited
12.2024 - Current
Executive Secretary to the VP & Executive HRD
Ambuja Neotia
07.2023 - 07.2024
Senior Executive Assistant to Director
Techno India University
10.2022 - 06.2023
Front Desk Executive
ITC Sonar and ITC Royal Bengal, Kolkata
07.2021 - 09.2022
Industrial Trainee
ITC Hotels (ITC Royal & ITC Sonar)
11.2020 - 04.2021
Bachelor of Science - Hospitality Administration And Management
SBIHM
05.2019 - 06.2022
Class XII -
St. Xavier's School, Raiganj
Class X -
St. Xavier's School, Raiganj