Vaishali Jain

Company secretary with 7+ years of experience in Corporate compliance, Statutory filings, Corporate governance and Board meetings. Adept at handling Stock exchange filings, Shareholder communications, Audit requirements and Companies Act compliance. Seeking an opportunity to leverage expertise in corporate governance and compliance to drive strategic value in a dynamic organization.

• Independently handling secretarial and compliance part of 8 group companies.
• Successfully completed A to Z Crash course on Initial Public Offer (IPO)-ICSI - Score 80%

Companies Act and SEBI Regulations

• Assisted in the end-to-end process of Qualified Institutional Placement (QIP) of the Company

1. coordinating with merchant bankers, legal advisors, institutional investors;

2. assisted in preparing and reviewing offer documents;

3. ensuring compliance with SEBI (ICDR) regulations and stock exchange requirements

4. facilitating due diligence processes.

5. managing timely disclosures and filings with the stock exchanges and regulatory authorities

• Managing Postal Ballot for the listed Company

1. coordinating with the scrutinizer, registrar & share transfer agent, and stock exchanges;

2..facilitating electronic voting (e-voting) arrangements

3. ensuring timely publication of notices in newspapers; monitoring voting processes; preparing voting results in prescribed formats

• Assisted in the successful funding of loan amounting to Rs. 250/- crore

1. coordinating with lenders, legal advisors, and internal teams; reviewing and executing loan agreements and security documents;

ensuring adherence to SEBI (LODR) Regulations, Companies Act, 2013, and other applicable laws;

2. facilitating creation, modification, and registration of charges with the Registrar of Companies;

3. monitoring compliance with loan covenants; and ensuring timely communication of material events to stakeholders in accordance

with SEBI disclosure requirements.

• Organizing and executing Annual General Meeting , General Meetings and Board/Committee Meetings of listed Company and related activities including annual communications and filing requirements.
• Ongoing compliance with SEBI (Prohibition of Insider Trading) Regulations and SEBI(Substantial Acquisition of Shares and Takeovers)Code , including maintaining structured digital databases, monitoring trading windows, managing disclosures, and filing requisite forms.
• Drafting Annual Report of the listed Company
• Managed all related party transactions (RPTs) in compliance with Section 188 of the Companies Act and Regulation 23 of SEBI (LODR) Regulations.
• Maintained and updated the websites of the listed Company and its group companies to ensure timely and accurate disclosures as per Companies Act, 2013, and SEBI regulations, including uploading corporate announcements, policies, and statutory reports.
• Successfully executing corporate actions of listed Company ensuring timely coordination with stock exchanges, RTA, and depositories, and compliance with SEBI and Companies Act provisions.
• Drafted, reviewed, and updated mandatory policies under SEBI (LODR) Regulations and the Companies Act, 2013.
• Managed the issuance and allotment of shares on Right issue, Private Placement and preferential allotment .
• Corporate Social Responsibility (CSR) compliance including CSR Budget, annual action plan, CSR report and form filing.
• Managed quarterly, half-yearly, and annual compliances under SEBI (LODR) Regulations, including submission of shareholding patterns , financial results , and corporate governance reports to stock exchanges.
• Handled secretarial audit for the listed Company and its group companies.
• Compliance with appointment/ resignation of auditors, directors, independent directors, Managing directors and Key managerial personnel.
• Facilitated alterations of Memorandum and Articles of Association for change in Name, Registered office, Objects clause and increase in authorized share capital of the listed and non-listed Company.
• Coordinating with Banks, DPs, RTA, ROC and other statutory authorities as and when required to ensure timely completion of assigned tasks.

FEMA compliance

• creation of Entity Master, filing FC-GPR, DI, and FLA returns within statutory timelines.

Intellectual property rights

• Name search, Trademark registration/ renewal application and submission of replies to IP authority.
• Liasoning with Trademark authority.

Others

• Application /renewal of IEC
• Obtaining ISIN for securities and facilitating Dematerialisation of Shares
• Legal Entity Identifier (LEI) registration and renewal.
• Demat Suspense Escrow account opening for transferring unclaimed securities of company as per SEBI Regulations.
• FASSAI registration.

Certificate of participation in POSH Awareness Training