Work Preference
Summary
Overview
Work History
Education
Skills
Languages
Certification
Accomplishments
Affiliations
Timeline
Receptionist
VIJAY KUMAR N
Open To Work
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VIJAY KUMAR N

Bengaluru

Work Preference

Job Search Status

Open to work
Desired start date: Immediately

Desired Job Title

Estate ManagerAccounts & Administration ManagerBusiness Process Lead

Work Type

Full Time

Location Preference

HybridOn-Site
Location: Bengaluru, India
Open to relocation: Yes

Salary Range

₹800000/yr - ₹800000/yr

Important To Me

Company CultureHealthcare benefitsWork-life balanceCareer advancement

Summary

Dynamic Facility Maintenance Manager with expertise in property management, vendor coordination, and project oversight. Proven ability to enhance operational efficiency and ensure tenant satisfaction through effective multitasking and communication.

Overview

3
3
Languages
3
3
Certification
22
22
years of professional experience

Work History

Facility Maintenance Manager

Keywest Estates LLP
Bengaluru, Karnataka
05.2025 - 07.2026
  • Performed maintenance, repair and installation of air conditioning systems in residential and commercial buildings.
  • Managed property maintenance tasks such as landscaping, painting, plumbing, HVAC systems.
  • Performed preventative maintenance on utility systems to ensure efficient operation.
  • Performed regular maintenance checks on equipment to prevent breakdowns or malfunctions.
  • Conducted regular inspections of the property to identify potential hazards or areas in need of repair and maintenance.
  • Performed maintenance tasks such as changing filters, cleaning tanks, draining water from tanks.
  • Coordinated with vendors regarding delivery schedules of required materials needed for planned maintenance activities.
  • Provided technical support to other departments regarding machine operation and maintenance procedures.
  • Maintained records of preventive maintenance activities and updated them regularly.
  • Recommended and communicated changes and improvements in preventive maintenance and maintenance schedules.
  • Maintained accurate records related to installations, repairs and maintenance activities.
  • Maintained data related to AMC (Annual Maintenance Contract) activities, agreements, and documents.
  • Monitored inventory and ordered supplies while adhering to maintenance budget restrictions.
  • Evaluated facilities to determine if company maintenance protocols complied with health and safety regulations.
  • Inspected facility and assessed its Safety and HVAC, Fire systems for functionality and safety.
  • Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.

Facility Maintenance Manager

United Infra Services Pvt. Ltd.,
Bengaluru, Karnataka
07.2024 - 05.2025
  • Managed daily operations of apartment complex to ensure resident satisfaction.
  • Coordinated maintenance requests and scheduled repairs with service teams to enhance response times and resident satisfaction.
  • Conducted property inspections to maintain compliance with safety regulations.
  • Resolved tenant complaints promptly, strengthening relationships and promoting a positive community atmosphere.
  • Maintained accurate records of lease payments and maintenance activities.
  • Collaborated with vendors for landscaping, cleaning, and property services.
  • Developed community events to boost resident engagement and improve retention rates.
  • Prepared monthly reports detailing occupancy rates and outstanding balances.

Estate Manager

Sobha Developers
Bengaluru
07.2018 - 06.2024
  • Developed budgets and monitored expenditures to align property management activities with financial goals.
  • Managed property maintenance and vendor relationships, ensuring timely service and quality standards for residential projects.
  • Oversaw daily operations, ensuring compliance with safety regulations.
  • Supervised staff performance and provided training on operational procedures to enhance team effectiveness and service delivery.
  • Implemented sustainable practices to enhance management efficiency.
  • Coordinated discussions among residents and management to address concerns. among residents, management, and service providers.
  • Organized community events for residents to foster engagement and connection. Community activities for residents and stakeholders.
  • Resolved resident concerns promptly to maintain satisfaction levels.

Accounts & Administration Manager

Sobha Forestview Apartment Owners Association
Bengaluru, Karnataka
04.2017 - 06.2018
  • Managed account receivables to minimize bad debts through timely payment follow-ups.
  • Reviewed and approved financial statements to ensure compliance with established standards.
  • Assisted in preparation of tax documents, including sales and use tax returns.
  • Conducted comprehensive reviews of vendor contracts for adherence to regulations.
  • Cultivated relationships with decision-makers in client organizations to strengthen service delivery.
  • Facilitated effective communication between residents and management regarding concerns.
  • Coordinated maintenance activities with service providers to enhance resident satisfaction.
  • Addressed client complaints promptly to elevate customer satisfaction.
  • Learned and applied preferred systems for scheduling, purchasing, and problem-solving.

Business Process Lead

Capgemini Business Process Pvt. Ltd.,
Bengaluru, Karnataka
03.2016 - 11.2016
  • Coordinated cross-functional teams to ensure seamless project execution and delivery.
  • Analyzed data from existing systems to identify areas of opportunity for streamlining operations and increasing productivity.
  • Implemented process improvements to enhance efficiency in invoice processing.
  • Collaborated with cross-functional teams to resolve payment discrepancies promptly.
  • Reviewed and approved invoices, ensuring compliance with company policies.
  • Coordinated payment schedules to enhance cash flow management and strengthen vendor relationships.
  • Mentored junior staff on best practices in accounts payable procedures.
  • Developed training materials and conducted training sessions for new team members on Accounts Payable processes.
  • Developed training materials for new process implementations and team onboarding.
  • Prepared status reports on project progress for senior management review.
  • Submitted weekly reports detailing pending payments and aging invoices to senior leadership team.
  • Prepared journal entries to record all accounts payable activity.
  • Assisted with month-end close activities, including accruals and reconciliation of accounts payable sub-ledger.
  • Resolved invoice discrepancies by working directly with vendors.
  • Reviewed and audited invoices for accuracy and completeness.
  • Utilized accounting software to maintain accurate records of transactions.
  • Processed payments in accordance with established payment terms.
  • Reconciled computer reports with manually maintained ledgers.
  • Oversaw accurate data entry tasks across multiple accounting systems to ensure proper record-keeping. into multiple accounting systems accurately.
  • Traveled to client place to the Process Training and identified process gaps, fixing them regarding the new project along with the Senior Management / Team (at UK - London office).
  • Cultivated collaborative relationships with colleagues and management to support team objectives. with fellow staff and management.

Business Process Lead

Citadel BPO Services
Bengaluru, Karnataka
02.2015 - 01.2016
  • Coordinated cross-functional teams to facilitate successful project execution and delivery.
  • Monitored compliance with internal policies and industry regulations in all operational aspects.
  • Prepared detailed progress reports for senior management, highlighting key project developments.
  • Reviewed accounts payable processes to identify opportunities for cash flow optimization.
  • Managed accounts payable and receivable, ensuring prompt and accurate payment cycles.
  • Reconciled discrepancies between accounts payable records and documentation submitted by employees.
  • Generated monthly summaries of accounts payable activity for performance evaluation.
  • Trained junior staff on best practices in accounts payable tasks and procedures.

Finance & administration Associate

IBM
Bengaluru, Karnataka
12.2006 - 12.2014
  • Coordinated cross-department communication to enhance project workflow efficiency.
  • Maintained accurate records and documentation for administrative processes.
  • Managed incoming correspondence to ensure efficient communication. and inquiries to ensure timely responses.
  • Responded to customer complaints or queries in a timely manner.
  • Responded to incoming phone calls from clients and vendors to address inquiries. from clients (US, UK & India) , vendors, or other departments regarding inquiries or requests for assistance.
  • Oversaw day-to-day client process operations related to CRM, data maintenance, accounts, and administrative tasks for both junior and senior executive levels.
  • Maintained positive working relationships with fellow staff and management.

Office Process & Audit Assistant

Domestic Audit & BPO Firms
Bengaluru, Karnataka
05.2004 - 11.2006
  • Reviewed and reconciled clients' general ledger accounts monthly to maintain financial integrity.
  • Analyzed client accounts to ensure accuracy and compliance with standards.
  • Documented audit procedures and findings in accordance with company and regulatory requirements.
  • Reviewed and verified data accuracy for quality assurance.
  • Reconciled computer reports with manually maintained ledgers.
  • Ensured data entry accuracy while entering customer information into company databases.
  • Managed cheques and bank activities while ensuring accurate petty cash maintenance at the front office.
  • Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
  • Recorded debit, credit and account transactions in computer spreadsheets and databases.
  • Collaborated with team members to streamline task completion and enhance workflow.
  • Processed incoming documents efficiently within established timelines.
  • Composed, edited and typed complex memos and reports with job-related software.
  • Organized and maintained filing systems for documents related to the dispatch office.
  • Entered data into computer systems to track dispatched items.
  • Answered incoming calls from customers and responded to inquiries in a professional manner.
  • Prepared shipping packages by printing packing labels and verifying orders.
  • Performed data entry tasks such as inputting purchase orders into the system, verifying product codes against invoices and updating customer profiles.
  • Responded to client queries and maintained strong relationships with vendors.
  • Ensured proper security measures were taken when handling sensitive customer data.
  • Maintained accurate records of all process transactions in database systems.
  • Utilized specialized processing software and systems effectively.
  • Separated products according to weight, grade and size of material to produce final product.
  • Separated products according to weight, grade and size of material to produce final product.

Education

B.Com - HEBA

Bangalore University
Bengaluru
03-2004

Skills

  • Knowledge on Basic AI Tools [Meta/ChatGPT/Claude]
  • Preventive maintenance
  • Facility operations
  • Property management
  • Maintenance software
  • Project management
  • Account management
  • Computer literacy
  • Time management
  • Multitasking
  • Judgment and decision-making
  • Communication skills

Languages

Kannada
Advanced (C1)
C1
English
Upper Intermediate (B2)
B2
Hindi
Intermediate (B1)
B1

Certification

  • Basic AI Knowledge - ChatGPT & Claude tools
  • Tally 6.3
  • Senior Grade Type writing
  • Basic Computer
  • Internal Six Sigma Training by IBM
  • Internal Maintenance Management Training by Sobha Ltd.,

Accomplishments

  • Top Scorer for the Annual Staff Training by Sobha Ltd. in 2024
  • Best Team Performance Awards by IBM in 2010, 2012, 2013, and 2014

Affiliations

  • Reading
  • Internet Browsing
  • Listening Music
  • Painting

Timeline

Facility Maintenance Manager

Keywest Estates LLP
05.2025 - 07.2026

Facility Maintenance Manager

United Infra Services Pvt. Ltd.,
07.2024 - 05.2025

Estate Manager

Sobha Developers
07.2018 - 06.2024

Accounts & Administration Manager

Sobha Forestview Apartment Owners Association
04.2017 - 06.2018

Business Process Lead

Capgemini Business Process Pvt. Ltd.,
03.2016 - 11.2016

Business Process Lead

Citadel BPO Services
02.2015 - 01.2016

Finance & administration Associate

IBM
12.2006 - 12.2014

Office Process & Audit Assistant

Domestic Audit & BPO Firms
05.2004 - 11.2006

B.Com - HEBA

Bangalore University
VIJAY KUMAR N