Vaibhav Pachori
Supply Chain & Logistics Manager
Mumbai
Summary
Results-driven Supply Chain, Logistics, and Freight Operations professional experienced in managing end-to-end global supply chain operations and freight forwarding across complex international networks. Achieved cost optimization and reliable delivery performance through effective coordination with global clients, overseas factories, and logistics providers. Focused on enhancing operational efficiency and supply chain visibility while leveraging multilingual proficiency to facilitate communication across diverse markets.
Overview
13
13
years of professional experience
4
4
Certifications
5
5
Languages
Work History
Supply Chain & Logistics Manger
Inhabitr
Mumbai
12.2025 - Current
- Managed logistics budgets and forecasting to achieve cost-effective operations.
- Developed strong relationships with vendors, leading to improved pricing and service levels.
- Improved on-time delivery rates by optimizing transportation routes and scheduling.
- Negotiated transportation and logistics contracts to reduce shipping costs.
- Directed end-to-end global supply chain operations for furniture and home products sourced from manufacturing partners in Vietnam and Southeast Asia, serving clients across Europe, the United States, and the Middle East.
- Managed international logistics strategy covering ocean freight, air freight, inland transportation, and distribution networks across multiple global markets.
- Coordinated with Vietnamese factories and suppliers to align production schedules with international shipping timelines, and meet client delivery commitments.
- Developed optimized logistics routing strategies and trade lane planning for Asia–Europe and Asia–North America shipments.
- Negotiated freight contracts with shipping lines, NVOCCs, and freight forwarders to secure competitive rates, and reliable capacity.
- Oversaw container planning, consolidation strategies (FCL/LCL), and cargo allocation to maximize container utilization, and reduce logistics costs.
- Managed customs compliance, tariff classifications, and import regulations for shipments entering the U.S., EU, and Middle East markets.
- Led cross-functional coordination between procurement, production, logistics partners, and international clients to ensure seamless order fulfillment.
- Monitored supply chain performance through transit time analysis, logistics cost tracking, and shipment KPI reporting to enhance operational visibility.
Process Manager
Sarjak Europe GmbH
Hamburg
08.2022 - 11.2025
- Oversee end-to-end logistics operations, including customs clearance, transportation, and stuffing.
- Manage empty container repositioning, implementing strategies to reduce transit times.
- Lead operations, customer service, documentation, negotiations, and route introductions.
- Coordinate and execute project logistics for OOG (out-of-gauge) and ODC (over-dimensional cargo) shipments.
- Plan and manage logistics for large-scale projects, ensuring timely delivery, and regulatory compliance.
- Collaborate with engineering, procurement, and project management teams to align logistics plans with project requirements.
- Develop and maintain relationships with key stakeholders, including clients, suppliers, and transportation providers.
- Led end-to-end transition and process migration projects for freight forwarding operations across Europe and the United States.
- Managed client onboarding and operational setup for new logistics accounts, ensuring seamless integration into existing supply chain networks.
- Coordinated with global logistics partners, shipping lines, NVOCCs, and freight forwarders to establish streamlined freight solutions.
- Oversaw the transition of ocean freight, air freight, and inland transportation processes from legacy systems to centralized operational frameworks.
- Worked closely with operations, finance, and customer service teams to align workflows during process transitions.
- Developed standard operating procedures (SOPs) and documentation frameworks to ensure consistent logistics execution and compliance across regions.
- Monitored shipment planning, container allocation, and routing strategies during operational transitions.
- Identified operational risks and implemented mitigation strategies to ensure service continuity during process migrations.
- Trained operational teams on new logistics processes, systems, and workflow structures, following successful transitions.
- Analyzed logistics performance metrics, transit times, and cost structures to improve efficiency after the transition's completion.
- Acted as the key liaison between European and U.S. operational teams, ensuring alignment in global freight operations. Streamlined daily operations to enhance efficiency in processing shipments.
- Coordinated with teams to ensure compliance with safety and quality standards.
- Implemented process improvements to enhance inventory management efficiency and reduce waste.
- Negotiated contracts with carriers for optimal pricing on transportation services.
Business Development and Operations
Vanguard Logistics GMBH
Hamburg
06.2018 - 07.2022
- Expanded FCL/LCL freight business across Europe and the United States by identifying new trade lanes, and securing strategic clients.
- Managed key account relationships with importers, exporters, and NVOCC partners, ensuring consistent cargo volume, and long-term contracts.
- Negotiated ocean freight rates, inland trucking, and warehousing contracts with carriers and service providers to optimize logistics costs.
- Coordinated end-to-end supply chain operations, ensuring seamless booking, documentation, customs coordination, and final delivery.
- Led RFQ and tender management for large logistics projects, preparing competitive pricing models and logistics solutions.
- Analyzed market trends, freight rate fluctuations, and capacity availability to create logistics strategies that enhanced profitability.
- Ensured compliance with international trade regulations, customs requirements, and shipping documentation standards.
- Collaborated with overseas agents and partners to streamline cross-border logistics, and improve service reliability.
- Excellent communication skills, both verbal and written.
Supply Chain Analyst
Gahlot Exporters
Mumbai
02.2015 - 07.2018
- Analyzed end-to-end export supply chain operations, including procurement, production coordination, shipment planning, and international distribution.
- Monitored inventory levels, order fulfillment cycles, and production schedules, ensuring timely export shipments.
- Coordinated with freight forwarders, shipping lines, and transport vendors for container bookings and cargo movement.
- Evaluated freight costs, warehousing charges, and inland transportation expenses, identifying cost-saving opportunities.
- Prepared shipment forecasts, logistics reports, and supply chain performance dashboards for management decision-making.
- Managed export documentation and compliance, including commercial invoices, packing lists, and customs documentation.
- Optimized container utilization (FCL/LCL planning) to reduce logistics costs and improve shipment efficiency.
- Worked closely with sales and production teams to align demand forecasts with export dispatch schedules.
- Identified supply chain bottlenecks and implemented process improvements, reducing transit delays and operational inefficiencies.
Logistics Coordinator
Heena Enterprises Ltd
Mumbai
05.2013 - 01.2015
- Coordinated daily logistics operations, ensuring timely shipment scheduling, container bookings, and transport arrangements.
- Managed import and export documentation such as commercial invoices, packing lists, BL instructions, and shipping documents.
- Liaised with freight forwarders, shipping lines, customs brokers, and transporters to ensure smooth cargo movement.
- Tracked shipments, delivering real-time status updates to clients and internal teams to enhance communication.
- Monitored container movements, gate-in schedules, and delivery timelines to avoid delays and demurrage charges.
- Assisted in rate negotiations with transporters and service providers to maintain cost efficiency.
- Coordinated with warehouse teams for cargo loading, container stuffing, and dispatch planning.
- Maintained logistics records and prepared shipment reports, dispatch summaries, and operational documentation.
- Resolved operational issues related to shipment delays and documentation discrepancies, facilitating smoother customs clearance.
Education
BBA - Business Management
Sarvepalli Radha Krishnan University
Bhopal, Madhya Pradesh 04.2001 -
High School Diploma -
Raman Higher Secondary School
Bhopal 04.2001 -
Skills
Supply chain management
Logistics strategy
Supply chain optimization
Freight management
Freight negotiation
Customs compliance
Inventory management
Performance monitoring
Data analysis
Risk assessment
Client management
Team collaboration
Cultural competency
Translation accuracy
Certification
Goethe-Zertifikat C1 - German language.
Timeline
Supply Chain & Logistics Manger
Inhabitr
12.2025 - Current
DELE B2 - Spanish
10-2024
Process Manager
Sarjak Europe GmbH
08.2022 - 11.2025
CELI 4 - Italian.
04-2020
Business Development and Operations
Vanguard Logistics GMBH
06.2018 - 07.2022
DALF C1 - French.
08-2016
Supply Chain Analyst
Gahlot Exporters
02.2015 - 07.2018
Goethe-Zertifikat C1 - German language.
06-2013
Logistics Coordinator
Heena Enterprises Ltd
05.2013 - 01.2015
BBA - Business Management
Sarvepalli Radha Krishnan University
04.2001 -
High School Diploma -
Raman Higher Secondary School
04.2001 -