ASMA NAMAZI
Executive Assistant To C-Suite Executives
Chennai
Summary
Dynamic Executive Assistant with over 18 years of experience supporting C-level executives across diverse sectors. Results-oriented professional skilled in leveraging strategic thinking and practical expertise to implement impactful solutions that drive organizational success while fostering a stress-free environment for executives.
Demonstrated proficiency in managing complex calendars and travel logistics, facilitating stakeholder communication, overseeing expense management, and coordinating hybrid work environments.
Recognized for exceptional organizational skills, discretion, and a talent for ensuring seamless operations across multiple departments and leadership teams.
Overview
18
18
years of professional experience
4
4
Languages
Work History
Executive Assistant to MD & Founder (AI Software – IT & Healthcare)
Ideas2It Technologies Pvt Ltd
Chennai
11.2024 - 12.2025
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Triage MD’s emails, WhatsApp messages, and Slack messages; use AI apps to draft responses, flag high-priority items, and maintain the inbox.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Orchestrate a complex, multi-company calendar for the MD based in India and Texas; sync different time zones across the US and India.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Book, track, and optimize all domestic (India) and international (U.S.) travel; maintain travel policy compliance.
- Manage the MD’s office expenses, ensure timely approvals, and maintain audit-ready records.
- Serve as the primary point of contact for the hybrid-work model, enabling seamless remote-office collaboration.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Executive Assistant to CMD (Healthcare Devices, Labs & Eye Hospital)
Trivitron Healthcare Pvt Ltd
Chennai
02.2021 - 09.2024
- Managed executive calendars, scheduled meetings and appointments, and coordinated travel arrangements to optimize time, and FRRO/airport facilitation.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Oversaw membership renewals, bill payments, and expense reimbursements.
- Organized corporate events, lunches, and high-level meetings; prepared detailed agendas and minutes.
- Coordinated vehicle maintenance, insurance, and driver scheduling for the corporate fleet.
- Facilitated signature collection on critical documents, and tracked delivery to relevant departments.
- Managed vendor payments, lease renewals, and property maintenance for commercial and personal assets.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Personal Secretary to Chairman (Coal Industry / Real Estate)
Belverdia CMI Private Limited
Chennai
11.2014 - 03.2020
- Generated business leads for coal briquette export/import; supported joint-venture negotiations.
- Handled all travel logistics, hotel bookings, meeting minutes, and diary management for the Chairman.
- Represented the company at national & overseas conferences; built stakeholder relationships.
- Maintained executive''s calendar, coordinating meetings and events for optimal time management.
Business Development Executive – Payroll Team
Mafoi Randstad Limited
Chennai
06.2011 - 10.2014
- Acquired new clients and nurtured existing accounts; contributed to revenue growth.
- Managed payroll processing coordination across multiple clients.
Customer Contact Executive – Cavity Wall & Loft Insulations / Debt Consolidation
Inoftronics Communications Private Limited
Chennai
10.2009 - 06.2011
- Generated sales leads and facilitated hot-transfer of debt-consolidation prospects in UK.
Customer Support Executive – Citibank Credit Cards
TCS E-Serve Limited
Chennai
05.2008 - 10.2009
- Delivered end-to-end service for cardholder inquiries, dispute resolution, and AML monitoring and collection disputes of all major cards in Citibank including the Premium Diner’s Club, BMI Baby, and Easy jet credit cards.
Education
BBA -
Himalayan University
Itanagar, India 04.2001 -
Higher & Senior Secondary School -
Church Park
Chennai04.2007
Skills
Integrated strategic planning across functions
Executive calendar & meeting coordination (Google Calendar, Outlook)
International & domestic travel planning; visa & compliance awareness
Email triage (Outlook, Gmail), WhatsApp, Slack, and other messaging platforms
Expense tracking, invoice processing, and audit-ready documentation
Interests
Hobbies: Fashion, travel, cooking, photography, music
PERSONAL INFORMATION
Place & Date: Chennai, 2026-04-08
Timeline
Executive Assistant to MD & Founder (AI Software – IT & Healthcare)
Ideas2It Technologies Pvt Ltd
11.2024 - 12.2025
Executive Assistant to CMD (Healthcare Devices, Labs & Eye Hospital)
Trivitron Healthcare Pvt Ltd
02.2021 - 09.2024
Personal Secretary to Chairman (Coal Industry / Real Estate)
Belverdia CMI Private Limited
11.2014 - 03.2020
Business Development Executive – Payroll Team
Mafoi Randstad Limited
06.2011 - 10.2014
Customer Contact Executive – Cavity Wall & Loft Insulations / Debt Consolidation
Inoftronics Communications Private Limited
10.2009 - 06.2011
Customer Support Executive – Citibank Credit Cards
TCS E-Serve Limited
05.2008 - 10.2009
BBA -
Himalayan University
04.2001 -
Higher & Senior Secondary School -
Church Park