Harendra Kumar
Admin Manager
Ghaziabad
Summary
Admin Manager leading office administration, facility upkeep, vendor coordination, and records control across a multi-function environment. Oversees staff scheduling, compliance checks, AMC renewals, and coordination with IT, HR, housekeeping, and service providers to keep daily operations running smoothly. Supports secure document handling, meeting administration, and workplace systems such as CCTV and access controls.
Overview
12
12
years of professional experience
Work History
Admin Manager
BBDIT Group Ghaziabad
01.2020
- Joined BBDIT Group Ghaziabad in January 2020 as a “Admin Manager” having additional responsibility of Office Administration as well.
- Key Responsibilities
- 1. Office Management:
- Supervise and manage administrative staff, including hiring, training, and evaluating performance.
- Oversee the maintenance and organization of office facilities and supplies.
- Ensure the office environment is clean, safe, and conducive to productivity.
- 2. Records and Document Management:
- Ensure accurate and secure management of company records and documents.
- Implement and maintain a records management system, including archiving and disposal procedures.
- Oversee the handling of confidential information in compliance with company policies and legal requirements.
- 3. Compliance and Policy Implementation:
- Ensure all administrative activities comply with company policies, regulations, and legal requirements.
- Develop and update administrative policies and procedures as needed.
- Conduct regular audits of administrative processes to ensure compliance.
- 4. Communication and Coordination:
- Act as the main point of contact for internal and external communications related to administrative and security functions.
- Coordinate with other departments to ensure smooth administrative and security operations.
- Facilitate meetings, including roster scheduling of security housekeeping personnel, preparing agendas, and recording minutes.
- 5. Technology and Systems Management:
- Oversee the use of office technology and ensure that all systems like CCTV functioning effectively.
- Work with IT to resolve any technical issues and implement new systems or software as required.
- 6. Human Resources Support:
- Provide administrative support for HR activities, including recruitment, on boarding, and employee relations.
- Assist in maintaining employee records and handling employee inquiries related to administrative matters.
- 7. Vendor Management:
- Vendor development, sampling and finalizing of vendors after verifying the credentials and statutory requirements
- Vendor agreement & Procurement of various equipments/goods.
- Ensure the timely delivery of material and services.
- 8. Infrastructure/Housekeeping/Facility management :
- Looking after day to day maintenance and upkeep of the office, supervising housekeeping.
- Supervision of all repairs/upgrade work and support services like plumbers, electrician, housekeeping, stationary, courier, pantry/ catering, horticulture/flower arrangement etc.
- 9. AMC Management:
- Ensure the overall upkeep and maintenance of all non-movable items such as CCTV, Air-conditioners, DG sets, EPABX, fire extinguishers, water cooler/RO system, Projector, etc.
- Records the timelines of the contract and suggest the management about the services of the contractors. Recommend and ensure timely renewal of the contracts.
- 10. Lisoning:
- Responsible for facilitating communication between organizations or departments - Key responsibilities include:
- Acting as a primary contact for inquiries and directing communication to appropriate internal departments.
- Organizing and facilitating meetings to discuss joint initiatives and resolve issues.
- Identifying potential conflicts and mediating discussions to find common resolutions.
- Maintaining communication records and identifying communication issues.
- Additional responsibility of Office Administration as well.
Asst. Professor in Mechanical Engineering Department
a reputed college affiliated to AKTU at Ghaziabad
07.2009 - 12.2019
- Working in a reputed college affiliated to AKTU at Ghaziabad.
- Work profile: Lectureship, project Coordinator, supervising projects, Member of Examination Committee (internal and external examinations), Member of Training and placement committee, Diploma coordinator.
- Experience: 11 years (from July,2009 to December 2019)
- Job Title: Asst. Professor in Mechanical Engineering Department
Site Engineer in Projects
Lloyd Insulations India Limited
09.2007 - 03.2009
- Previous Employer: Lloyd Insulations India Limited
- Job Title: Site Engineer in Projects (Inspection of Materials and Erection at sites)
- Work profile: Quality inspection of materials during manufacturing processes, maintaining the Quality inspection documents with respect to third party inspection.
- Experience: One and half years (from September 2007 to March 2009)
- Projects undertaken: -
- O Erection of Turbine Acoustic Enclosure in TSIL plant at Orissa.
- O Erection of Turbine Acoustic Enclosure in Sri Metalica Limited plant at Orissa.
- O Supervision of materials manufacturing at vendors for Iraq Projects.
- Previous Employer: Lloyd Insulations India Limited
Education
M.Tech - undefined
School of Industrial Engineering
01-2011
B.Tech - undefined
HCST/Mathura
Mathura01-2007
Intermediate - undefined
BSN, Jhansi
Jhansi01-2003
High School - undefined
BSN, Jhansi
Jhansi01-2001
Skills
Office management
Document control
Vendor coordination
Meeting coordination
Microsoft Office
Facilities management
Compliance management
Records management
Procurement management
Liaison management
Interests
Sports (Cricket, Volley ball, football), Creative working by utilizing Waste Materials, Cooking food
Declaration
I hereby solemnly declare that all the facts mentioned in this document are true and correct to the best of my knowledge.
Timeline
Admin Manager
BBDIT Group Ghaziabad
01.2020
Asst. Professor in Mechanical Engineering Department
a reputed college affiliated to AKTU at Ghaziabad
07.2009 - 12.2019
Site Engineer in Projects
Lloyd Insulations India Limited
09.2007 - 03.2009
High School - undefined
BSN, Jhansi
Intermediate - undefined
BSN, Jhansi
B.Tech - undefined
HCST/Mathura
M.Tech - undefined
School of Industrial Engineering