Hemalathaa S
Gurgaon
Summary
Seasoned Tender Management professional with a proven track record at Binary Semantics Limited, adept in eProcurement and GeM. Skilled in leading teams to streamline bid processes and enhance win rates, demonstrating strategic planning and effective communication. Achieved significant process optimizations and successful tender submissions, showcasing technical expertise and leadership capabilities.
Overview
14
14
years of professional experience
Work History
Manager – Govt. Tenders
Binary Semantics Limited
Gurgaon
02.2024 - Current
- Leading and managing the tender team and its operations.
- Identifying tender, RFP, and RFQ opportunities from various government agencies.
- E-procurement portals and Government e-Marketplace (GeM)
- End-to-end tender management from tender preparation, submission, and post-submission follow-ups.
- Working with internal and external stakeholders to obtain necessary documents as per tender requirements for tender preparations.
- Preparing costing sheets, BOQ, and discussions with the respective sales team and procurement team.
- Registration of various government e-procurement portals and private organization websites for tender participation as per requirements.
- Setting up the debrief calls post-results, and conducting Win-Loss Analysis and Competitor Analysis.
- Maintaining trackers to keep tender records and CRM.
- Reporting the tender sales pipeline to the Senior Leadership team.
AGM- Tender Management
Three D Integrated Solutions Limited
Gurgaon
05.2022 - 11.2022
- Conduct detailed requirement analysis for Tenders/RFP/RFQ/EOI documents for bidding
- Responsible for entire bidding process, end to end tender submissions both online/offline tenders and performing reverse auctions
- Led a team of 3 members & assigned responsibilities
- Detailed discussion with Global OEM’s & explains about tenders, procedures and requirements
- Define and gather all the requisite inputs from functional departments to support the generation of the bid and review and scrutinize the inputs
- Support the Department's needs on any special projects as directed by Executive level management
- Preparing costing sheets, BOQ and discussions with respective Sales team & procurement team
- Work with Sales team to develop and agree on a successful bid strategy for each bid/proposal and responsible for submitting costs and schedules in support of the bid
- Handled multiple tenders for Airports Authority of India and other Private Airports like Adani, GMR with stringent timelines
- Perform quality check for each & every document of tender to ensure that all information is reviewed and ready before the bid is submitted
- Preparation of Win-Loss analysis for Management reviews
- Developed & streamlined processes to facilitate the smooth functioning of tender team and execution criteria to optimize tender
- Streamlined the weekly tender tracker calls with team to check the ongoing, upcoming tenders & related activities
Senior Sales Administrator
Smiths Detection Systems Private Limited
Gurgaon
12.2019 - 04.2022
- Worked with Sales team to ensure all sales support activities
- Tender identification, Review and Preparing the Bids along with all required supporting documents, seeking approvals from stakeholders
- Registration of various Govt e-procurement portals and private organization websites for tender participations as per requirements
- Worked diligently with Sales and Business services teams to work on participation strategy and execution planning
- Interact with customers for various documentation activities and preparing appropriate responses
- Responsible for end-to-end bid completion and submission offline/online tenders
- Maintained Tender Tracker, Sales Order Tracker and Customer reference lists
- Preparation of Win-Loss analysis for Management reviews
- Worked closely with OTI, Finance, Supply Chain and service teams
- Won a “Star Award” for Innovation, Teamwork and Adding Value
- Received a “Spot Award” from Director – Sales & Business Development for critical tender submission
Specialist – Tender Management
Stryker India Private Limited
Gurgaon
01.2017 - 10.2019
- Tender Lead identification and Management
- Reviewed Tender documents and outlining the requirements and terms and conditions and prepared appropriate responses
- Worked diligently with Sales and Business services teams to work on participation strategy and execution planning
- Prepared the Bids along with all required supporting documents, seeking approvals from stakeholders
- Responsible for end-to-end bid completion and submission offline/online tenders
- Maintained Tender related trackers, Win-Loss analysis, status updates, EMD refunds
- Preparation of Dashboard for Management reviews
- Execution planning post award of Tenders, coordinating with operation and service team for the deliverables on time
- Highlights: Successful launch of Tender tool
- Launched a tender tool for maintaining tender records which will showcase team’s productivity, day to day activities, ease of access to data, auto generation reports
- Diligently worked with vendor for tender tool requirements, performing testing, sharing issue logs on daily basis for successful tender tool launch
Senior Executive – Business Development & Energy Access Services
E-Hands Energy India Private Limited
Chennai
11.2015 - 11.2016
- Prepared System Proposals for Off grid/On grid Solar Power Plants
- Reading entire RFP/RFS/RFQ/EOI documents for bidding
- Responsible for entire bidding process, collating all technical documents, preparing technical bids, price bids and all necessary certificates
- Prepared Weekly Activity Reports of Sales/Business Development team, Proposal Status Reports, updating new leads and circulates among the internal teams
- Assisted the Sales & Business Development team on submission of proposals as per client requirement
- Led company through successful launch of Web redesign, coordinating all content and layout with Web design team
Senior Executive – Proposals (on rolls of TMIPL)
SunEdison (I) Private Limited
Chennai
05.2015 - 10.2015
- Reading entire RFP/RFS/RFQ/EOI documents
- Scheduled Opportunity Assessment meeting for each tender
- Assisted Business Development team on the selection of SPV (Special Purpose Vehicle) and the Company for bidding
- Collated pre bid queries from quorum members and arranging in the template
- Prepared Minutes of Meeting, Responsibility Matrix, Earnest Money Deposit (EMD) formats, requests and follow-up
- Responsible for Tender deliverables and all the paper works and editable formats of tenders
- Collated inputs from the quorum members for technical and financial requirements
- Responsible for entire tender submission online/offline
- Prepared Proposals, Expression of Interest (EOI) and Empanelment/Vendor Registration forms for the State Nodal Agencies
Senior Engineer – Tenders & Proposals
Millennium Synergy Private Limited
Chennai
08.2011 - 02.2015
- Track, Prepare, submit & manage government & private tenders across India – Reporting to Directors
- Prepared all technical documents, estimation, cover letters and Bid price & related documents
- Controlled & managed the entire tender process from preparation, submission & negotiation till execution
- Prepare & maintaining all the work orders and purchase order
- Preparation and submission of MNRE CFA subsidy forms
- Prepared proposals ranging from 1KWp to 100KWp and MW both in off grid and on grid
- Prepared ROI & energy calculations of Solar Power Plant with tax benefits
Education
BE - Electronics
Anand Institute of Higher Technology
01.2011
Skills
- Tender Management
- Bidding
- E-Procurement Portals
- GeM-Government e-Marketplace
- Preparation of bid documents
- Technical details
- Commercial details
- Cross-functional collaboration
- Offline and online tender submissions
Personal Information
Date of Birth: 05/20/89
Languages
- English
- Tamil
- Hindi
Accolades
- Star Award, Innovation, Teamwork and Adding Value
- Spot Award, from Director – Sales & Business Development for critical tender submission
Profile Snapshot
B.E., 13, Binary Semantics Limited, Manager – Govt. Tenders, Tender Management, Bidding, Project Proposals, Creating winning bids, Planning, Controlling & executing tenders, Documentation, Detailed Analysis, Risk Management, Controlling costs, Implementation
Affiliations
Launched a tender tool for maintaining tender records which will showcase team’s
productivity, day to day activities, ease of access to data, auto generation reports
Diligently worked with vendor for tender tool requirements, performing testing, sharing issue logs on daily basis for successful tender tool launch
Timeline
Manager – Govt. Tenders
Binary Semantics Limited
02.2024 - Current
AGM- Tender Management
Three D Integrated Solutions Limited
05.2022 - 11.2022
Senior Sales Administrator
Smiths Detection Systems Private Limited
12.2019 - 04.2022
Specialist – Tender Management
Stryker India Private Limited
01.2017 - 10.2019
Senior Executive – Business Development & Energy Access Services
E-Hands Energy India Private Limited
11.2015 - 11.2016
Senior Executive – Proposals (on rolls of TMIPL)
SunEdison (I) Private Limited
05.2015 - 10.2015
Senior Engineer – Tenders & Proposals
Millennium Synergy Private Limited
08.2011 - 02.2015
BE - Electronics
Anand Institute of Higher Technology
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