Hi, I’m
KUHELY TRIPATHY
ADMIN HEAD/FACILITY HEAD
BETUL,MADHYA PRADESH
Summary
ADMIN HEAD supporting office administration, vendor coordination, and day-to-day workplace operations across busy sites. Brings a strong fit for statutory compliance, structured reporting, inventory control, and service coordination from a background in facility operations. Focused on keeping internal teams supported, costs controlled, and administrative processes reliable in occupied environments.
Results-driven Facility and Operations Manager with over 15 years of experience in Integrated Facility Management Services (IFMS), specializing in soft and hard services across commercial, industrial, and hospitality sectors. Proven expertise in optimizing building systems (HVAC, electrical, plumbing), reducing operational costs, and ensuring compliance with safety and statutory regulations. Adept in strategic planning, vendor management, contract negotiations, budget control, and team leadership. Committed to enhancing operational efficiency, driving organizational goals, and delivering high-quality service.
Overview
3
Languages
2
Certifications
14
years of professional experience
Work History
R.D. PUBLIC SCHOOL ,BETUL, M.P
ADMIN HEAD
02.2026 - Current
Job overview
- Streamlined administrative operations to boost school efficiency and support student services.
- Formulated and instituted office procedures aimed at optimizing workflows and strengthening communication.
- Oversaw scheduling and logistics for school events, ensuring efficient execution and effective resource distribution.
- Coached and instructed staff on administrative best practices enhancing a collaborative work environment.
- Collaborated with faculty to align administrative functions with academic goals, enhancing overall performance.
- Executed outstanding administrative assistance for executive-level personnel, guaranteeing timely and precise responses to requirements for seamless daily operations.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel..
- Updated reports, managed accounts, and generated reports for company database.
- Improved office efficiency by implementing streamlined administrative processes and procedures.
- Greeted visitors, employees and clients politely and professionally for excellent reception service.
- Coordinated customer, vendor and stakeholder relations for smooth communication flows.
- Developed and implemented improved filing systems for enhanced order and accuracy.
- Reviewed workflow processes regularly using key performance metrics to identify areas of improvement, implementing necessary changes to achieve optimal results.
- Revamped communication protocols within organization, resulting in improved efficiency across departments through the elimination of unnecessary delays and miscommunications among team members.
- Led administrative team in supporting department heads, ensuring smooth day-to-day operations.
- Managed vendor contracts and relationships, ensuring high-quality services and timely delivery of office supplies.
- Created reports, presentations and other materials for executive staff.
- Created organized filing system to manage department documents.
CREATIVE INDIA PRIVATE LIMITEDRANCHI, Jharkhand
Operations Manager (IFMS)/Administrative Manager
09.2023 - 01.2026
Job overview
- Focussed on Facility Operation, Property Management and Technical Maintenance.
- Negotiated multi-year contracts with key suppliers leading to a stable pricing structure and a 15% reduction in material costs annually.
- Led a cross-functional team to implement an e-procurement platform that decreased order processing time by 20%.
- Instituted a quarterly supplier performance review process which improved vendor reliability indices by 35%.
- Manage vendor contracts, achieving 15% annual reduction in material costs through multi-year negotiations.
- Implemented e-procurement platform, reducing order processing time by 20%.
- Enhanced vendor reliability by 35% through quarterly performance reviews.
- Streamlined workflows, optimized inventory, and reduced operational waste.
- Developed and led high-performing teams through effective recruitment, training, and performance management.
- Maintained compliance with EHS standards and statutory regulations.
- Led a team of 50+ technicians, supervisors, and administrators, improving productivity by 20% through targeted training and performance management.
- Implemented energy conservation initiatives that reduced utility costs by 18% annually while supporting sustainability goals.
- Oversaw vendor contracts and procurement, achieving 12% cost savings without compromising service quality.
- Introduced a CAFM system for preventive maintenance, increasing equipment uptime by 25% and reducing reactive work orders.
KUSHALPALLIPURULIA, WEST BENGAL
Head Operation/ Facility Manager
08.2022 - 09.2023
Job overview
- Supervised and guided housekeeping team to achieve cleanliness benchmarks and optimize operational efficiencies, resulting in heightened guest satisfaction.
- Implemented and managed inventory processes to streamline operations resulting in a 15% reduction in supply costs.
- prioritized facility operations, customer satisfaction, and technical upkeep.
- Trained and developed staff, ensuring compliance and timely completion of performance appraisals.
- Reduced supply costs by 15% through improved inventory processes.
- Ensured adherence to safety standards and regulatory compliance.
- Coordinated with front office and engineering departments to enhance guest satisfaction.
- Improved facility efficiency by implementing preventive maintenance plans and streamlining work order processes.
- Conducted regular inspections of physical assets, identifying areas for repair or replacement before issues escalated into costly problems.
KLARKE FACILITY PVT LTDDELHI-NCR, DELHI
Regional Facility Operation Head-IFMS
08.2013 - 04.2022
Job overview
- Managed multi-site operations across Bihar and Jharkhand.
- Supervised the team leader for daily operations for a multi-site retail facility portfolio, coordinating maintenance, security, and cleaning teams if they are facing any issues at the sites.
- Optimized inventory levels by implementing demand forecasting tools and techniques.
- Developed comprehensive training programs for staff, enhancing team performance and skill sets.
- Handled end-to-end vendor management, contract negotiations, and third-party service oversight.
- Implemented risk assessment protocols and crisis response plans.
- Enhanced operational efficiency through process improvements and staff training programs.
- Ensured 100% compliance with all local regulations, safety audits, and environmental standards.
- Assisted in contract management and vendor performance reviews, contributing to a 15% improvement in service delivery metrics.
- Played a key role in emergency preparedness planning and business continuity initiatives.
- Led cross-functional teams in executing projects, ensuring alignment with organizational goals.
- Collaborated with executive leadership to align operational strategies with overall business objectives.
- Established key performance indicators (KPIs) to measure success and drive accountability across departments.
VISHAKHA ENTRPRISESJHANSI, UP
Electrical Project Manager
09.2012 - 04.2013
Job overview
- Responsible for the operation and maintenance of D.G Panel, Distribution Box etc. and laying of cable wire on the railway tracks.
- Accountable for the distribution of cable wires in Panel and DB box.
- Looked after the detailed engineering with Engineering deliverables, Project Execution, Tender Estimation, Selection of Instruments; prepared Techno-Commercial proposals.
- Mitigated potential risks through proactive identification and resolution of issues during the planning phase, preventing costly delays or rework later on.
- Managed tender estimation, techno-commercial proposals, and project execution.
- Ensured safety compliance, reducing on-site accidents through protocol implementation.
- Coordinated procurement of materials, optimizing supply chain processes for timely project delivery.
- Developed and implemented project management methodologies, enhancing workflow efficiency across projects.
Education
Dewan V.S Institute of Engineering & TechnologyMeerut, UP
Bachelor of Technology from Electronics & Communications
01-2011
SymbiosisJharkhand
M.B.A from Marketing
01-2016
Skills
Facility Operation & Property Management
Office Administration
Technical Maintenance (HVAC, Electrical, STP/WTP, Plumbing)
Vendor & Contract Management
Budgeting & Cost Control
Strategic Planning & Operations
Procurement & Inventory Management
Operations management
Problem-solving
Customer service
Performance monitoring
Process improvement
Staff management
Organizational management
MS office
Team leadership
Operational efficiency
Business development
Performance reporting
Decision-making
KPI tracking
Customer retention
Strategic planning
Management
Inventory management
Workflow optimization
Change management
Labor relations
Client relations
Production
Forecasting and scheduling
Project leadership
Negotiation
Performance evaluations
Project management abilities
Employee relations and conflict resolution
Cost control
Health and safety compliance
Work flow planning
Contract management
Process improvement strategies
Vendor sourcing
Budgeting and forecasting
Process flows
Cost reduction
Workforce management
P&L management
Risk management
Budget development and management
Regulatory compliance
Contract negotiation
Cross-functional collaboration
Maintaining compliance
Warehouse operations
Expense reports
Supply chain distribution
Strategic partnerships
Risk assessment
Soft services management
Asset lifecycle management
Certification
Big Data Analytics and Artificial Intelligence, PHYSICSWALLA
Interests
Writing daily dairies and listening old songs.
Taking part in the activities of NGO's for specially abled person and Old People.
References
Available upon request.
Alternate Name
SHALINI TRIPATHY
Timeline
ADMIN HEAD
R.D. PUBLIC SCHOOL ,
02.2026 - Current
Operations Manager (IFMS)/Administrative Manager
CREATIVE INDIA PRIVATE LIMITED
09.2023 - 01.2026
Head Operation/ Facility Manager
KUSHALPALLI
08.2022 - 09.2023
Regional Facility Operation Head-IFMS
KLARKE FACILITY PVT LTD
08.2013 - 04.2022
Electrical Project Manager
VISHAKHA ENTRPRISES
09.2012 - 04.2013
Symbiosis
M.B.A from Marketing
Dewan V.S Institute of Engineering & Technology
Bachelor of Technology from Electronics & Communications