Laxmi Thakur

Roles & Responsibility:

1. Talent Acquisition and Recruitment

• Lead and manage end-to-end recruitment for mid-level to senior roles across various functions.
• Partner with hiring managers to define role specifications and create clear job descriptions.
• Source candidates through various channels, including job boards, LinkedIn, social media, recruitment agencies, and employee referrals.
• Conduct preliminary screening, interviews, and assessments to evaluate candidates' qualifications, experience, and cultural fit.
• Maintain a robust pipeline of talent for future hiring needs.
• Achieve recruitment targets (e.g., time-to-fill, quality of hire, budget).

2. Employee Onboarding.

• Coordinate the onboarding process for all new hires, ensuring a seamless transition from candidate acceptance to employee start date.
• Prepare and share onboarding materials (company policies, benefits, compliance documents, etc.). Prior to the employee’s first day.
• Ensure new hires complete all required paperwork, including tax forms, confidentiality agreements, and other necessary documentation.
• Organize and deliver the first-day orientation/induction, including introductions to teams, company culture, and HR policies.
• Ensure that all IT and office access (email, assets, ID cards, etc.) is granted and set up and ready for new employees on their first day.
• Partner with relevant departments to ensure the new hires have the tools, training, and support needed to succeed in their roles.

3. Bank Account Opening and Pre-Joining Formalities.

• Coordinate with new hires to facilitate the opening of their salary accounts with the company’s designated banking partners (if applicable).
• Ensure that the new hire provides all necessary documentation for the bank account opening process, including ID proofs, address proofs, and any additional documents required by the bank.
• Collaborate with the finance and payroll teams to ensure the timely submission of salary account details for accurate payroll processing.
• Track and ensure that bank account opening, and all associated paperwork, are completed prior to the employee’s joining date.
• Resolve any issues related to the bank account opening or documentation swiftly to ensure that no delays occur in the employee's first salary disbursement.

4. Stakeholder Management.

• Collaborate with department heads and managers to understand hiring needs and team dynamics.
• Regularly update stakeholders on the recruitment process, candidate progress, and timelines.
• Provide guidance to managers on best practices for interviewing, selection, and offer negotiations.
• Develop and maintain effective communication with internal stakeholders to promote transparency, and ensure a smooth recruitment process.

5. Vendor Management and Empanelment.

• Identify and onboard new recruitment vendors, ensuring they meet the company’s quality standards and recruitment needs.
• Manage relationships with existing recruitment agencies and vendors to ensure they are aligned with the company's hiring requirements and goals.
• Negotiate contracts, service level agreements (SLAs), and payment terms with recruitment vendors to ensure cost-effectiveness.
• Monitor the performance of vendors based on key metrics such as time-to-fill, quality of candidates, and overall cost-effectiveness.
• Lead the vendor empanelment process, ensuring that new vendors are vetted thoroughly, and provide recommendations for approval.

6. Background Verification and Pre-employment Checks.

• Single-handedly managing the background verification process for all new hires, ensuring all checks (employment, education, criminal, and reference) are completed in a timely and thorough manner.
• Working with an external background verification vendor or internal teams to initiate and track the progress of verification checks.
• Review background verification reports for red flags and discrepancies, and collaborate with hiring managers or HR leadership for further actions when necessary.
• Ensure that all pre-employment checks comply with legal and organizational standards, and maintain confidentiality.
• Maintain accurate documentation related to background checks for future audits or compliance needs.

7. Data Management and Reporting.

• Track and manage recruitment metrics (e.g., time-to-fill, cost-per-hire, source of hire, candidate conversion rates).
• Prepare and present monthly MRMs, quarterly KPP reports, and outcomes to the HR leadership, along with the challenges.
• Maintain the candidate database, and ensure data integrity in the ATS.
• Provide insights and recommendations for process improvements based on data analysis.

8. Audit and Compliance Management.

• Internal Audits: Conduct regular internal audits of recruitment and hiring processes, ensuring compliance with organizational standards, local labor laws, and diversity regulations.
• Audit Trail Maintenance: Ensure proper documentation and an audit trail for each step in the recruitment process, including job postings, interview records, offer letters, and hiring decisions.
• External Audits: Have single handedly taken care of Statutory, ISMS & CMMI 3 Audits for TA.
• Ensure that all recruitment processes comply with labor laws, diversity regulations, and internal policies.
• Maintain proper documentation for each candidate (CVs, interview notes, assessments, etc.).
• Monitor and audit recruitment practices to ensure fairness, consistency, and equal opportunity.
• HR strategy by aligning recruitment with the company’s growth and culture.

9. Employer Branding and Candidate Experience.

• Promote the organization’s culture, values, and opportunities to potential candidates.
• Create a positive candidate experience throughout the recruitment process.
• Organize and participate in campus recruitment events, job fairs, and employer branding activities.
• Develop and maintain a strong online presence through career pages, social media, and professional networks.

10. Team Collaboration and Leadership.

• Support and mentor junior recruiters, or recruitment coordinators.
• Work closely with HR Business Partners (HRBPs) to align recruitment strategies with organizational goals.

• Handling complete Recruitment Life Cycle across middle and senior levels
• Handling team a team of 4 members and their respective targets
• Understanding the requirement & taking a complete brief of expectations from the respective client SPOC
• Studying the J.D
• If provided by the clients in detail, gathering information about company & their competitors
• Analyze requirement according to the specification mentioned by the client
• Sourcing CVs through job portals, referencing, head hunting and internal database
• Identifying candidates with the right skills to match the client’s requirements
• Daily interactions with client HRs for the feedback of sourced profiles and Scheduling the interview processes for the clients
• Lining up candidates for line managers
• Briefing Candidates regarding the Job Description, Company Profile and Career Perspective before they go for the interview
• Building relationships with clients
• Briefing the candidate about the responsibilities, salary and benefits of the job
• Conducting first telephonic round of interviews
• Forwarding the suitable profile details to the candidates
• Arranging Personal interview or Video call interviews of shortlisted candidates
• Getting the feedbacks from the Candidate after the interview
• Getting the feedback from the HR for the interview held
• Informing candidates about the results of their interviews
• Negotiating pay and salary rates and finalizing arrangements between client and candidates
• Reviewing recruitment policies to ensure effectiveness of selection techniques and recruitment programs & suggesting changes for the same
• Maintaining MIS and Database
• Clients associated with: Xoriant Solution, Synechron, Persistent, HCL, Womply, Infogen Labs India, Niyuj & Opcito Technologies
• Positions Closed so far: Chief Data Scientist, Azure Architect, Solution Architect, Java Architect, Technical Project Manager, Project Manager, UI Developer, BI Developer, Road Runner Tester, QA Automation (Java + Selenium), Azure IoT Developer, IoT Lead, Data Engineer, Cloud Security Specialist, Infrastructure Tester, Python Test Lead, QA Protractor Lead, etc

• Worked on NBFC, Banking and Real Estate positions
• Handle Mid- Level to Senior Level positions
• Screening Resumes & Generate the leads
• Co-coordinating with candidates for day to day activity
• Develops positive working relationships with peers, customers, employees and management to effectively complete work activities
• Actively participated in weekly team meetings
• Maintaining tracker sheet

• Screening Resumes on Job Portals (Naukri, Monster, Times Job)
• Cold Calling
• Providing them complete, inspiring information to candidates about the company and position
• Prepared job descriptions for various positions and developed appropriate questions for prospective candidates
• Conducting telephonic interviews of the candidate to ascertain their suitability for the given role
• Scheduling Face to Face Interviews & Coordinating between Candidate & Client after company selects the candidate
• Job Posting & Bulk Mailing
• Maintaining daily/ weekly/ monthly reports such as interview status reports, closure reports, and feedback reports