MANPREET SINGH
CHANDIGARH,IN
Summary
Administrative professional with extensive experience providing support to the General Administration Department. Analytical, detail-oriented official adept at multitasking within a fast-paced environment. In-depth knowledge of standard office procedures, software, and machines; proficient use of Microsoft Office Suite, scheduling software, the internet, and database software, over 10 years of verifiable success as a Assistant . Provides support to the Senior Officers in preparing and processing personnel actions, conducting training and offering assistance, and establishing and maintaining OFP’s (Office Personnel Files).
Overview
12
12
years of professional experience
7
7
years of post-secondary education
1
1
Certificate
Work History
SENIOR ASSISTANT
PUNJAB GOVERNMENT. CHANDIGARH
07.2016 - Current
- Use computers for various applications, such as database management or word processing
- Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
- Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced
- Create, maintain, and enter information into databases
- Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material
- Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
- Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs
- Complete forms in accordance with company procedures
- Maintain scheduling and event calendars
- Schedule and confirm appointments for clients, customers, or supervisors
- Make copies of correspondence or other printed material
- Locate and attach appropriate files to incoming correspondence requiring replies
- Operate electronic mail systems and coordinate the flow of information, internally or with other organizations
- Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies
- Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports
- Arrange conference, meeting, or travel reservations for office personnel
- Open, read, route, and distribute incoming mail or other materials and answer routine letters
- Provide services to customers, such as order placement or account information
- Conduct searches to find needed information, using such sources as the Internet
- Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions
- Establish work procedures or schedules and keep track of the daily work of clerical staff
- Develop or maintain internal or external company Web sites
- Prepare and mail checks
- Mail newsletters, promotional material, or other information
- Order and dispense supplies
- Supervise other clerical staff and provide training and orientation to new staff
- Train and assist staff with computer usage
- Prepare conference or event materials, such as flyers or invitations
- Take dictation in shorthand or by machine and transcribe information.
CLERK
PUNJAB GOVERNMENT
01.2011 - 07.2016
- Manage and maintain executives' schedules
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
- Answer phone calls and direct calls to appropriate parties or take messages
- Process payroll information
- Attend meetings to record minutes
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors
- Compile, transcribe, and distribute minutes of meetings
- Greet visitors and determine whether they should be given access to specific individuals
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
- File and retrieve corporate documents, records, and reports
- Set up and oversee administrative policies and procedures for offices or organizations
- Make travel arrangements for executives
- Open, sort, and distribute incoming correspondence, including faxes and email
- Prepare responses to correspondence containing routine inquiries
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives
- Provide clerical support to other departments
- Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material
- Interpret administrative and operating policies and procedures for employees
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Education
J.D. - LAW
PANJAB UNIVERSITY, CHANDIGARH
CHANDIGARH 07.2013 - 06.2016
MBA - BUSINESS ADMINISTRATION
PUNJABI UNIVERSITY PATIALA
PATIALA 07.2008 - 06.2010
Bachelor of Science - MEDICAL LAB TECHNOLOGY
PUNJAB TECHNICAL UNIVERSITY
PHAGWARA 07.2006 - 06.2008
High School Diploma - MEDICAL, TECHNOLOGY
LAB
Skills
AdministrativeBasicBookkeepingBudget preparationClericalConferencesClientsDatabaseDatabase managementDatabasesDictationEmailElectronic mailSpecial eventsFaxesFax machinesFilingFinancial statementsFormsFundsGeneral office dutiesLettersNotesMaterialsMeetingsAccessMailMoneyOfficeNewslettersOffice equipmentOrganizingPayrollPersonnelPhone systemsCopiersPoliciesPresentationsReadRecordingRepairsReportingResearchSchedulingShorthandSpreadsheetPhoneTelephonesEmployee trainingTravel arrangementsTypeWeb sitesWord processingWorkflow
Microsoft Office expert
Certification
CERTIFICATE OF QUALIFICATION, NATIONAL COMMITTEE ON ACCREDIATION, FEDERATION OF LAW SOCIETIES OF CANADA, 2021
Timeline
SENIOR ASSISTANT
PUNJAB GOVERNMENT. CHANDIGARH
07.2016 - Current
J.D. - LAW
PANJAB UNIVERSITY, CHANDIGARH
07.2013 - 06.2016
CLERK
PUNJAB GOVERNMENT
01.2011 - 07.2016
MBA - BUSINESS ADMINISTRATION
PUNJABI UNIVERSITY PATIALA
07.2008 - 06.2010
Bachelor of Science - MEDICAL LAB TECHNOLOGY
PUNJAB TECHNICAL UNIVERSITY
07.2006 - 06.2008
High School Diploma - MEDICAL, TECHNOLOGY
LAB