Meenakshi Joshi

➢ Looking after T&E expense reports audits for 80 operating Units including EMEA, APAC and North America & Latin America.

➢ Reconciliation of Citibank and Amex cards debit and credit balances.

➢ Program administrator for Citibank US cards

➢ Taking care of Global payments for 80 operating Units which includes AMEX, Citibank, Employees & US bank Canada Corp card paid via EFT or wire payment method

➢ Looking after Payment batch review and payment batch release.

➢ Banking quality check

➢ Worked on projects like clearing of credit balance on US cards.

➢ Worked on various UAT testing of audit rules, payments, combi pay & service now tool

➢ One to one query resolution of team members on call and on chat.

➢ Handled Combi pay process of Cards for various operating units.

➢ Handled Card program for Commercial business unit.

Ø Working on Service Now ticketing tool for Employee expense reports or payment related queries.

Ø Reclassification of expense report to correct GL.

Ø Resolving payment discrepancies regarding employee and vendor payments received over shared mailbox.

Ø Manual Upload over banks like Citibank, ING, HSBC & BOA.

Ø Export Payment rejection from bank and reissue them as wire.

Ø Manual Marking of Payments over Oracle.

Ø Doing employee master data update over People soft and Concur.

Ø AMEX Corp Card reconciliation on behalf of employees.

➢ Processing P.O based invoice in Coupa (Workflow).

➢ Processing Non-PO invoices according to coding mentioned on invoice.

➢ Processing Freelancer invoices.

➢ Providing the invoice samples and their payment proof during audit.

➢ Follow requestor of P.O for query relating to vendor invoices.

➢ Follow requestor for receipting of invoices.

➢ Independently doing Coupa query management by interacting with vendors.

➢ Posting Correction and reversal on Oracle PeopleSoft.

➢ Post Journal on oracle PeopleSoft.

➢ Working on concur helpdesk for query received from employees.

➢ Set up employee profile in concur.

➢ Reconciliation of Employee account.

➢ Set up Employee Profile in Oracle PeopleSoft & Concur.

➢ Amendment of Employee profile in Concur according to email received in Concur mailbox.

➢ Taking care of concur mailbox and actively responding queries relating to concur within TAT.

➢ Provide No Dues clearance to leavers.

➢ Update SOP on monthly basis.

➢ Reconciliation of Amex claims and AmEx refund entries.

➢ Recording of Refunds received from Employee and Amex.

➢ Worked on various different T&E Projects like clearing of Old transactions , Reconciliation of expenses over Concur & Oracle & Termination of Concur accounts after clearing all open items etc.

➢ Worked on Bank reconciliation and check returned payments and reissued them as wire.

➢ Looking after T&E expense reports audits for 80 operating Units including EMEA, APAC and North America & Latin America.

➢ Reconciliation of Citibank and Amex cards debit and credit balances.

➢ Program administrator for Citibank US cards

➢ Taking care of Global payments for 80 operating Units which includes AMEX, Citibank, Employees & US bank Canada Corp card paid via EFT or wire payment method

➢ Looking after Payment batch review and payment batch release.

➢ Banking quality check

➢ Worked on projects like clearing of credit balance on US cards.

➢ Worked on various UAT testing of audit rules, payments, combi pay & service now tool

➢ One to one query resolution of team members on call and on chat.

➢ Handled Combi pay process of Cards for various operating units.

➢ Handled Card program for Commercial business unit.

Ø Working on Service Now ticketing tool for Employee expense reports or payment related queries.

Ø Reclassification of expense report to correct GL.

Ø Resolving payment discrepancies regarding employee and vendor payments received over shared mailbox.

Ø Manual Upload over banks like Citibank, ING, HSBC & BOA.

Ø Export Payment rejection from bank and reissue them as wire.

Ø Manual Marking of Payments over Oracle.

Ø Doing employee master data update over People soft and Concur.

Ø AMEX Corp Card reconciliation on behalf of employees.

➢ Processing P.O based invoice in Coupa (Workflow).

➢ Processing Non-PO invoices according to coding mentioned on invoice.

➢ Processing Freelancer invoices.

➢ Providing the invoice samples and their payment proof during audit.

➢ Follow requestor of P.O for query relating to vendor invoices.

➢ Follow requestor for receipting of invoices.

➢ Independently doing Coupa query management by interacting with vendors.

➢ Posting Correction and reversal on Oracle PeopleSoft.

➢ Post Journal on oracle PeopleSoft.

➢ Working on concur helpdesk for query received from employees.

➢ Set up employee profile in concur.

➢ Reconciliation of Employee account.

➢ Set up Employee Profile in Oracle PeopleSoft & Concur.

➢ Amendment of Employee profile in Concur according to email received in Concur mailbox.

➢ Taking care of concur mailbox and actively responding queries relating to concur within TAT.

➢ Provide No Dues clearance to leavers.

➢ Update SOP on monthly basis.

➢ Reconciliation of Amex claims and AmEx refund entries.

➢ Recording of Refunds received from Employee and Amex.

➢ Worked on various different T&E Projects like clearing of Old transactions , Reconciliation of expenses over Concur & Oracle & Termination of Concur accounts after clearing all open items etc.

➢ Worked on Bank reconciliation and check returned payments and reissued them as wire.

· Taken Care of Employee claims related to International, Domestic & Local business travels

· API uploads onto ERP every day.

· Payments run on every Thursday (Australia) and Friday (New Zealand).

· Payment of Employee claims, AmEx cards & Interview claims.

· Payment uploading on HSBC .

· After payment send remittance to the AmEx card holders.

· Daily & monthly deck updation

· Parallelly working as helpdesk & processor both

· Interact with AUS & NZD Co solve clients directly to solve their payment discrepancy.

· Month end reporting and Reconciliation of BTA & Amex.

· SOP Updation of monthly basis.

· Process introduction to newcomers.

· Backup for other OPPCOS.

· Closely worked with auditors in SOX audit to give clear view of process.

• Looked after travel claims of Employees and Factory workers travel to International, Domestic and Local trips
• Schneider Electric is a French multinational corporation that specializes in energy management and automation solutions, spanning hardware, software, and services
• It is having Operations in more than 100 Countries
• Job Responsibilities
• Taken care of Invoices of Domestic & international travel of Employees by posting the manual entry onto SAP
• Also booking non-P
• O invoices of site workers onto SAP
• Processed claims of interview candidates by posting the entry in one time vendor code in SAP
• Handled queries from employees related to claims & deduction
• Processed advances of employees in SAP
• Settlement of employees advances with their claims in SAP
• Preparation of MIS Reports as per requirement
• Closely worked with Quality team
• Transitioned new Expense Process in year 2014 and imparted training to the team
• Prepared Standard Operating Procedures (SOP), resulted in streamlining of process documentation
• Reviewed and processed of Expense reports in Step
• Conducting the audit of expense reports for adherence as per the company policies
• Rectified the Payment discrepancies
• Submitted Daily Reports to management of activity involved in the process
• Resolved escalated issues and queries on priority
• Played a key role in attending vendor’s queries, e-mails and resolved them on urgent basis within Our SLA
• Developed Quality Sheets and Production Trackers
• Generated MIS report on day-to-day basis
• Provide NDC’S to the employees leaving the organization
• Employee & vendor ledger reconciliation
• Chased employees for recovery
• Follow up with HR for salary recovery of employee who has taken advance against their domestic & international travel.