M.Saravana Kumar

OPERATION

• Check vessel sailing schedules and obtain quotes from carriers monthly.
• Book containers with carriers weekly based on volume requirements.
• Regularly check booked vessel statuses on the West Port tracking system and follow up with carriers on delays, early arrivals, and shut-out notices.
• For DG shipments, apply for DG approval with carriers, and arrange CPC & LPK docs before cutoff.
• Coordinate with the operations team and shipper for timely cargo arrival and stuffing at the warehouse.
• Monitor container yard opening/closing times and work with operations to avoid shut-out or SSR charges.
• Check container status for customs release and verify vessel/voyage details in the port system.
• Prepare costing sheet and determine container size based on calculations.
• Arrange trucks and coordinate with transporters for Exw shipment pickups.
• Review container stuffing and destuffing photos to ensure cargo safety.
• Send load lists to destinations regularly and check for additional nominations.
• For coload shipments, verify vessel schedules, quotes, and bookings; arrange cargo delivery and confirm BL before cutoff.

DOCUMENTATION

• Collaborate with the pricing team to quote rates based on Inco terms and vessel schedules.
• Release booking confirmations, follow up on cargo readiness, Customs clearance and arrange pickups.
• Request shipping instructions from shippers and get BL draft approval from shipper and agents.
• Verify warehouse receipt (packages, marks & numbers, volume) and share with shipper and agents.
• Submit shipping instructions to the carrier and approve BL draft before the cutoff.
• Track vessel and container status post-sailing, and share final BL with SOB date and pre-alert documents.
• Generate invoices to shippers and POD agents based on Inco terms.
• Check carrier invoices for agreed rates and arrange payments.

• Follow up on import documents with clients/forwarders based on ETA (air & sea shipments).
• Scrutinize documents, share checklist with customers, and get approval for B/E filing.
• Send daily status reports, weekly bond stock dispatch statements, duty requests, and update customs queries to clients.
• Follow up on DO from liner/forwarder and get B/E out of charge.
• Coordinate with clients to respond to customs queries with supporting documents.
• Work with transporters and CFS to ensure timely delivery based on client plant requirements.
• Obtain necessary customs permissions for bonding consignment at client warehouse.
• File Ex-bond B/E for bonded goods as per client requirements.

• Prepare and send quotes to customers, get their approval for all costs.
• Follow up on import documents with customer/forwarder based on weekly vessel ETA.
• Share Bill of Entry checklists with customers and get approval for timely filing.
• Monitor IGM, vessel inward status, and container movement, updating customers accordingly.
• Coordinate with operations team for prior closure and send duty requests to customers.
• Handle customs queries by coordinating with customers and uploading necessary documents on e-Sanchit to get OOC.
• Follow up with forwarder to obtain delivery orders.
• Coordinate with CFS staff for payment and smooth delivery process.
• Work with customers to schedule deliveries and arrange transportation.
• After delivery, coordinate with the accounts team to ensure timely billing to customers.

• Follow up on import documents based on weekly vessel ETA from customers.
• Review import documents (EXW/FOB/CFR/CIF), Duty Benefit Certificates, HS Codes, Hazardous Intimation, and forward to C.H.A. for IGM filing.
• Coordinate with terminals for tank ullage, product transfer, and surveyors, and send vessel arrival intimations to terminal, C.H.A., and surveyors.
• Follow up with surveyors for outturn reports after discharge and liaise with transporters to place tankers.
• Plan and inform customers about Ex-Bond B/E filing based on stock levels and dispatches, follow up on original documents and Duty Benefit Certificates.
• Regularly provide soft copies of cleared B/E and shipping bills to customers.
• Monitor storage validity for market purchases to avoid extra storage charges.
• Arrange transporters and issue delivery orders based on marketing team requirements.
• Plan and coordinate with C.H.A.s for filing Warehouse B/E, Ex-Bond B/E, shipping bill clearance, and obtaining re-export permission..
• Send Bhuj vessel intimation for solvent grade products and maintain records.
• Maintain soft copies of stock reports, license purchase/utilization reports, and related documentation.
• Interact daily with branch coordinators on SOCs, credit limits, and unloading guarantees before placing tankers for loading.
• Maintain hard copies of HSS/BTS invoices, survey reports, B/E, and import documents.
• Follow up with surveyors for vessel closing reports after discharge and forward documents to billing team for invoicing.
• Prepare HSS and BT documents for clearance as needed.
• Maintain and update methanol and solvent register book.

• Supervise a fleet of owned bulk carriers, ensuring company interests are protected in all related matters.
• Monitor daily voyage and vessel performance, including speed, consumption, and cargo operations.
• Ensure vessel compliance with Charter Party terms and issue voyage orders to masters.
• Analyze documents such as SOF, draft survey reports, and NOR at both load and discharge ports.
• Coordinate with port agents and bunker suppliers for smooth loading, discharging, and bunkering operations.
• Perform on-hire condition surveys to ensure vessels meet agreed terms, protecting company interests.
• Oversee bunker surveys to ensure proper delivery of fuel, particularly when MFM is unavailable.
• Plan vessel stowage and bunkering to maximize cargo lift, considering safety and operational restrictions.
• Ensure timely tendering of NOR to avoid berthing delays and instruct masters to adjust vessel speed if needed.
• Prepare bunker consumption estimates for voyages in line with charter party terms.
• Appoint weather routing companies and collaborate on navigation plans to optimize performance considering weather factors.
• Analyze final hire statements and negotiate claims with owners, charterers, and sub-charterers during time charter periods.
• Managed cargoes including coal, iron ore, soybean, soybean meal, and corn.