Namita Vats
Gurgaon
Summary
Driven and resourceful administrative professional with 19 years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
17
17
years of professional experience
5
5
years of post-secondary education
Work History
Executive Assistant to the President & MD
Hexagon
Gurgaon
06.2019 - Current
- Screened calls and emails and responded accordingly to support executive correspondence.
- Used advanced software to prepare documents, reports and presentations.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Created expense reports, budgets and filing systems for management team.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Developed and maintained automated alert systems for important deadlines.
- Organized and coordinated conferences and monthly meetings.
- Worked with senior management to initiate new projects and assist in various processes.
Manager Executive Office
Harman India
Gurgaon
07.2012 - 06.2019
- Managed contracts and price negotiations with vendors and service providers.
- Developed organizational procedures and systems for filing, billing, accounts payable, payroll and scheduling.
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
- Travel Arrangements
- Coordinated special projects and managed schedules.
- Calendar Management
- Organized office events & customer meetings
Executive Assistant to CEO & COO
Aricent Group
Gurgaon
08.2008 - 07.2012
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Used advanced software to prepare documents, reports and presentations.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Booked airfare, hotel and ground transportation to coordinate office travel.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
Administrative Assistant
Agilent Technologies International
Gurgaon
01.2006 - 08.2008
- Scheduled office meetings and client appointments for staff teams.
- Booked airfare, hotel and ground transportation to coordinate office travel.
- Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability.
- Conducted onboarding to help new hires adjust to administrative and performance aspects of jobs.Executed record filing system to improve document organization and management.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Set up conference rooms, technology and materials to facilitate meetings.
Administration Executive
Vertex India
Gurgaon
02.2005 - 01.2006
Education
B. Com - Commerce
Lucknw University
Lucknow 07.1993 - 07.1996
MBA ( Distance Learning) - Marketing
IMT
Ghaziabad 08.1997 - 07.1999
Timeline
Executive Assistant to the President & MD
Hexagon
06.2019 - Current
Manager Executive Office
Harman India
07.2012 - 06.2019
Executive Assistant to CEO & COO
Aricent Group
08.2008 - 07.2012
Administrative Assistant
Agilent Technologies International
01.2006 - 08.2008
Administration Executive
Vertex India
02.2005 - 01.2006
MBA ( Distance Learning) - Marketing
IMT
08.1997 - 07.1999
B. Com - Commerce
Lucknw University
07.1993 - 07.1996