Sr. Executive - HR & Admin
NIKISHA A SHAH
Shivatrade Impex Pvt Ltd.
VADODARA,GUJARAT
3
Languages
14
years of professional experience
Human Resource professional with 13+ years of experience in International & Domestic Talent Acquisition, Recruitment Licensing, Administration, Payroll Management, Visa/Immigration, and Employee Engagement. Proven expertise in end-to-end international recruitment processes including documentation, compliance, and recruitment license processing. Seeking a managerial position in a multinational organization to leverage my skills in global HR operations and workforce planning.
Work History
2 Years 11 Months
12.2023 - Current
2 Years 11 Months
Sr. Executive - HR & Admin
Shivatrade Impex Pvt Ltd. | Baroda
12.2023 - Current
- Leading International & Domestic Recruitment - Posting vacancies, screening CVs, conducting interviews, and final selection.
- Handling International Recruitment documentation including visa coordination, immigration formalities, and compliance.
- Drafting HR policies, contracts, and official letters (Offer, Appointment, Confirmation, Fixed Term).
- Managing Legal HR Compliance - PF, ESIC, Gratuity, Bonus, and maintaining statutory records.
- Overseeing employee induction/orientation and ensuring smooth onboarding with salary & leave policy briefing.
- Administering day-to-day office operations & vendor coordination.
3 Years 2 Months
08.2019 - 10.2022
3 Years 2 Months
Sr. HR & Admin
B5 Plus Ltd. | Ghana
08.2019 - 10.2022
- Led end-to-end International Recruitment for Ghana operations across technical, non-technical, and IT roles.
- Coordinated visa applications, immigration documents, and air ticketing for selected candidates, ensuring timely mobilization to Ghana.
- Drafted appointment, confirmation, and immigration letters for candidates in line with embassy requirements.
- Resolved immigration/custom clearance issues at airports for deployed staff.
- Ensured compliance with recruitment licensing regulations and maintained documentation for audits.
- Verified candidate salary structures, visa details, and passport records before payroll processing.
- (Recruitment Office in Baroda, India)
1 Year 11 Months
10.2016 - 09.2018
1 Year 11 Months
HR Specialist
XAD Technologies LLC | Dubai
10.2016 - 09.2018
- Managed 360 Recruitment - Coordinated with project managers, prepared job descriptions, posted on portals, screened applications, shortlisted candidates, and organized interviews.
- Handled Onboarding & Visa Processing - Job offers, contract drafting, cancellations, visa stamping, Emirates ID, and e-quota applications; liaised with Tasheel, Zajel, Dubai/Sharjah Municipality for approvals.
- Supported Payroll Management - Entered employee data in SAP & Sage, calculated end-of-service benefits, gratuity, leave salaries, and managed increments & promotions.
- Oversaw Probation & Confirmation - Monitored employee probation periods, coordinated evaluations, and confirmed employment status.
- Conducted Performance Appraisals - Applied MBO & 360 appraisal methods for telecom projects with Etisalat and du (4G network rollout).
- Drove Employee Engagement Initiatives - Organized cultural celebrations and family holiday benefits for senior staff.
- Reason for Change: Completed 2-year contract and returned to India.
8 Months
01.2016 - 09.2016
8 Months
HR & Admin Manager
M-Kul EMI Shopping Pvt Ltd. | , India
01.2016 - 09.2016
- Full-cycle recruitment across 12 branches, payroll setup, and compliance (PF, ESIC, Gratuity).
- Led employee engagement, succession planning, and organizational development.
1 Year 8 Months
04.2014 - 12.2015
1 Year 8 Months
Business Partner
Road Safety Pvt Ltd. | , India
04.2014 - 12.2015
- Bid and managed NHAI projects, handled manpower outsourcing & recruitment contracts.
11 Months
04.2013 - 03.2014
11 Months
HR & Admin Executive
SLVK Group of Companies | , India
04.2013 - 03.2014
- Recruitment, payroll, HR database management, and policy implementation.
9 Months
06.2012 - 03.2013
9 Months
HR Recruiter
BR Consultancy | , India
06.2012 - 03.2013
- Recruitment consulting, client management, contracts, and compensation surveys.
Education
MBA - Human Resource Management
Gujarat Technological University | 01.2012
BBA - Marketing Specialization
Veer Narmad South Gujarat University | 01.2009
Skills
International Recruitment & Licensing
Talent Acquisition
HR Operations
Legal HR Compliance
Employee Engagement
Contract Drafting & Administration
Professional HR Skills
Visa
Accomplishments
- Successfully handled end-to-end International Recruitment & Recruitment Licensing for UAE & Africa.
- Implemented HR & Payroll systems in new organizations (India & Abroad).
- Drafted immigration & custom clearance documents for overseas employees.
- Managed large-scale manpower hiring (500+ employees).
Languages
English
Hindi
Gujarati
Personal Information
I am an HR professional with 13+ years of experience in international and domestic recruitment, talent acquisition, HR operations, administration, payroll management, visa and immigration coordination, and employee engagement.
Expected Package
Negotiable
Timeline
Sr. Executive - HR & Admin
Shivatrade Impex Pvt Ltd.
12.2023 - CurrentRead more
Sr. HR & Admin
B5 Plus Ltd.
08.2019 - 10.2022Read more
HR Specialist
XAD Technologies LLC
10.2016 - 09.2018Read more
HR & Admin Manager
M-Kul EMI Shopping Pvt Ltd.
01.2016 - 09.2016Read more
Business Partner
Road Safety Pvt Ltd.
04.2014 - 12.2015Read more
HR & Admin Executive
SLVK Group of Companies
04.2013 - 03.2014Read more
HR Recruiter
BR Consultancy
06.2012 - 03.2013Read more
Veer Narmad South Gujarat University - BBA, Marketing Specialization
Read more
Gujarat Technological University - MBA, Human Resource Management
Read more