Summary
Overview
Work History
Education
Skills
References
Certification
Activities
Timeline
Generic

Olivia Joseph D'Silva

Bhandup West

Summary

Dynamic executive with a proven track record in policy development, performance enhancement, and process optimization. Recognized for driving business sustainability and growth through strategic initiatives. Committed to leveraging strong interpersonal skills and a robust work ethic to exceed organizational goals and elevate customer satisfaction. Eager to embrace new challenges within a forward-thinking organization.

Overview

3
3
years of professional experience
1
1
Certification

Work History

HSEQ Executive

Nautic Fleet Private Limited
Mumbai
11.2023 - Current
  • Successfully expanded my role at Nautic Fleet from planning and sourcing into HSEQ executive, managing HSEQ initiatives, training programs, and crewing coordination to support operational excellence.
  • Coordinated documents, schedules, and reports to ensure regulatory compliance.
  • Managed vetting schedules for fleet vessels, liaising with fleet cells, vetting companies, agents, and vessels for smooth inspections.
  • Assisted in uploading vetting replies to the SIRE database, and tracking follow-up comments.
  • Maintained an up-to-date inventory of office publications, and the MOC register.
  • Updated and maintained records of internal/external audits, PSC, SIRE, non-SIRE, and terminal inspections.
  • Prepared internal audit planners.
  • Coordinated with suppliers for subscriptions of new build/takeover vessels.
  • Collated data for management reviews.
  • Prepared bulletins, campaigns, circulars, reports, and month-end reports for owners.
  • Reviewed NCs from audit reports.
  • Ensured accurate and timely data updates in software systems.
  • Assisted in SIRE 2.0 and TMSA preparations.
  • Followed up on and prepared for DOC audits, maintaining related databases.
  • Supported incident investigations and ensured the timely submission of audit and inspection reports.
  • Creating order requests with different vendors for ship inventories and connecting them onboard. Creating a purchase order and processing their invoice further for payment. Liaising with vendors and superintendents in getting the job delivered.

HR Personnel

Nautic Fleet Private Limited
  • Managed all aspects of placement, sourcing & planning for Jr. Deck Officers across various vessel types.
  • Conducted fair and impartial interviews to source suitable candidates.
  • Responded to applicants' queries through various channels within set timeframes.
  • Scheduled interviews (in-person, Skype/Teams) as needed.
  • Maintained a recruitment database and kept candidate profiles updated.
  • Provided statistical reports on applicant flow and marketed the organization to potential seafarers.
  • Expanded recruitment database through networking and active sourcing.
  • Managed candidates offer discussions, recruitment screenings, and background checks.
  • Worked within defined KPIs, PIs, and productivity targets.

Assistant Fleet Personnel Officer

Bernhard Schulte Ship Management
Mumbai
05.2023 - 11.2023
  • Handled and prepared checklists (wet and dry fleet), including pre-departure state proposals.
  • Ensured that seafarers held valid and original courses, travel documents, visas, and verified STCW courses, medicals, and vaccinations.
  • Verified licenses and special training requirements, ensuring timely uploading of documents into the system before processing candidates.
  • Liaised with officers to verify course certifications and availability.
  • Oversaw end-to-end crew change coordination, including document management, ticketing, and visa processing.

  • Coordinated daily logistics operations, including shipment scheduling and tracking.
  • Checked qualifications and university details for cadets, ensuring all required STCW documents were in place.
  • Ensured that SEP English and SEP Professional tests were completed for officers based on vessel type.
  • Updated sea-service records for officers, ensuring IMO numbers matched with resumes and stamps.
  • Prepared leave letters, contract letters, and SEAs for officers.
  • Maintained a tracker sheet with officer details (rank, vessel type, documents, updates, and remarks).
  • Prepared ADNOC checklists, resumes, declarations, and pledges, ensuring officers met ADNOC certification requirements.
  • Managed documentation for the successful embarkation of BSM seafarers across various regions.
  • Ensured all required certifications and licenses, including Liberian certifications, were updated and uploaded into the system.
  • Reviewed resumes of potential candidates globally, approved suitable candidates, and initiated recruitment processes.
  • Sourced global officers via websites and portals, liaising with them to build their careers with BSM.

Training Administrator

Seaspan Crew Management India Pvt Ltd
Mumbai
01.2022 - 05.2023
  • Supported the training team with various administrative duties, preparing, and delivering in-house and off-site training courses.
  • Maintained and updated officer/engineer records, and the training database.
  • Prepared weekly training schedules, and managed an Excel log for courses and faculty.
  • Kept records of evaluated reports for completed training courses.
  • Managed the global training calendar, setting up schedules, distributing them to various centers, and updating them with center inputs.
  • Followed up with seafarers regarding training reminders and progress, including computer-based training.
  • Planned and coordinated training schedules for officers and engineers within the stipulated timeframes.
  • Managed training records tracked in-house and external training sessions, and resolved any technical or value-added course issues.
  • Handled COPES and SEAGULL course certifications, ensuring timely updates and uploads in the system.
  • Coordinated with various regions for seafarer nominations and training attendance.
  • Liaised with other departments and overseas manning offices, providing training lists and briefings to superintendents.

Sales and Marketing Intern

MyCaptain
  • Developed skills in business growth, marketing strategies, and sales techniques, concentrating on community interaction.

Marketing Ambassador Intern

goDutch Technologies Pvt Ltd
  • Contributed to digital marketing and sales efforts for the IT company, successfully carrying out marketing and sales initiatives.

Event's Team/Organizing Department

ITV (Indian Television Dot Com)
  • Assisted in organizing events for India Television's annual awards, summits, conferences, webinars, and activations.

Education

Bachelor of Management Studies - Marketing, HR, Law, Business Communication

Mumbai University (Wilson College)
Graduation (FY-SY-TY - BMS - 3years)
04-2021

Higher Secondary Certificate -

SM. Shetty College
02-2018

Secondary School Certificate -

St. Xavier's High School
03-2016

Skills

  • Effective interdepartmental coordination
  • Effective presentation skills
  • Proficient in conveying information clearly
  • Strong social skills
  • Leadership qualities
  • Document management
  • Oversight of vetting procedures
  • Compliance management
  • Team coordination
  • Effective interpersonal communication
  • Strong time management abilities
  • Logistics management
  • Recruitment and workforce development
  • Talent acquisition and strategy
  • Operational management

References

  • Firdos Namirian, Superintendent at Seaspan, +91 8369395745
  • Romell Tiwari, Training Superintendent at Nautic Fleet, +91 9028844863

Certification

  • Complete Digital Marketing Course (12 courses in 1)
  • MS Excel/Excel2020 - Complete introduction to Excel
  • The Fundamentals of Digital Marketing - Google Digital Unlocked
  • YouTube Marketing: Grow Your Business with YouTube
  • International Training & Empowerment Program (STEP) during COVID-19 crisis
  • Complete Event Management Course
  • Complete Business Communication Course
  • Complete Marketing & Advertising Course

Activities

  • Worked as a team member for HOPE, a CSR initiative of the college, during 2018-19 and 2019-20, and served as class representative for the same years
  • I became a member of ADOREA and contributed as a celebrity management member
  • Volunteered and participated in the Terry Fox Run and fundraising efforts for cancer patients during 2018-19 and 2019-20
  • Contributed as a volunteer and fundraiser for the Musafir Project and Campaign Project Red, organizing multiple donation drives
  • Participated in various online webinars, including Campus to Corporate, Self-awareness, Career Guidance, Living Forward, HP Out of Syllabus, and The Bootcamp on Unlearning Entrepreneurship

Timeline

HSEQ Executive

Nautic Fleet Private Limited
11.2023 - Current

Assistant Fleet Personnel Officer

Bernhard Schulte Ship Management
05.2023 - 11.2023

Training Administrator

Seaspan Crew Management India Pvt Ltd
01.2022 - 05.2023

HR Personnel

Nautic Fleet Private Limited

Sales and Marketing Intern

MyCaptain

Marketing Ambassador Intern

goDutch Technologies Pvt Ltd

Event's Team/Organizing Department

ITV (Indian Television Dot Com)

Bachelor of Management Studies - Marketing, HR, Law, Business Communication

Mumbai University (Wilson College)

Higher Secondary Certificate -

SM. Shetty College

Secondary School Certificate -

St. Xavier's High School

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Olivia Joseph D'Silva