PRIYANKA ACHARYA
Executive- Office Assistant
South Kolkata
Summary
Professional with 10+ years of strong background in executive support, multi-tasking adept at managing complex schedules, coordinating meetings, and handling confidential information.
Highly skilled in communication, organization, and problem-solving ability for ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
11
11
years of professional experience
8042
8042
years of post-secondary education
3
3
Languages
Work History
Executive- Office Assistant
Arkanic Private Limited
Kolkata
05.2024 - Current
- Manage incoming and outgoing correspondence, including sorting and responding to emails, phone calls, and messages.
- Provide professional and courteous communication in all internal and external interactions.
- Perform day-to-day administrative duties such as filing, typing, scanning, copying, and ensuring the office runs smoothly.
- Assist Director with personal secretarial tasks, including managing calendar, travel arrangements, and scheduling appointments in Google calender.
- Arrange meeting, venues, and logistics as per Director’s instructions.
- Assist in preparing materials for presentations, conferences, and client meetings.
- Prepare meeting agendas, record meeting minutes, and follow up on action items as needed.
- Organize and maintain both physical and digital records to ensure easy retrieval of documents.
- Regularly update and store critical files, data, and reports in secure and organized systems.
- Maintain an organized inventory of the office supplies (stationery, office equipments, etc.), and manage procurement and reordering in a timely manner ensuring adequate stock levels at all times.
- Oversee the procurement process, including contracts, delivery schedules, and service agreements.
- Collaborate with various internal departments to facilitate smooth communication and work processes.
- Ensure project timelines, tasks, and communication are aligned across teams.
- Oversee incoming and outgoing postal mail, packages, and deliveries, ensuring proper handling and timely distribution.
- Serve as a point of contact between the office and external suppliers/contractors, ensuring effective and professional relationships.
- Input and update inventory data, Invoice making in SAP Business One platform.
- Create, edit, and prepare reports, presentations, and other documents in MS Excel, MS Word, and MS PowerPoint, Google Spreadsheet.
- Handle sensitive company information and confidential data with discretion and professionalism.
- Maintain high ethical standards in all aspects of work, ensuring the integrity of company information.
- Assist in the planning, organizing, and coordination of events such as Annual Conferences, marketing activities, and company-wide meetings.
- Coordinate with external vendors, locations, and internal teams to ensure event success.
- Attend relevant workshops, conferences, and training sessions as required to develop skills and knowledge related to administrative duties.
Sr. Office Administrator & EA to Director
Satyendra Food Products Pvt. Ltd.
Kolkata
06.2018 - 05.2024
- Performs Personal Secretarial functions and responsibilities to the Directors.
- Monitors front areas so that questions could be promptly addressed by answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Managed Director's itinerary and appointments and streamlined scheduling procedures.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
- Managed schedules for multiple executives, ensuring timely arrivals to meetings and appointments.
- Organized spaces, materials and catering support for internal and client-focused meetings.
- Facilitated efficient meetings by preparing agendas beforehand; ensured action items were assigned/documented properly afterward.
- Expertise in handling Modern Trade solely.
- Implemented an electronic filing system, reducing paper waste and making documents easily retrievable.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Updated reports, managed accounts, and generated reports for company database.
- Ensured smooth daily operations by managing inventory levels of office supplies and equipment maintenance contracts.
- Increased office efficiency by streamlining administrative processes and implementing time-saving strategies.
- Maintained strict confidentiality of sensitive information, protecting both company and employee privacy.
- Reduced operational costs through diligent contract negotiation with vendors and suppliers.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Reconciled account files and produced monthly reports.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
- Preparing documents/data/presentation in MS Excel or MS Word or MS PowerPoint.
- Provide polite and professional communication.
- Looks after Digital marketing zone of the Company.
- Coordinated company events, boosting employee morale and fostering a positive work environment.
- Assist in planning and arranging events like Annual Conference Events / Marketing Activities across West Bengal and abroad.
- Attended workshops and conferences as and when needed.
Admin Cum Executive Assistant to CEO
WebTek Labs Pvt. Ltd.
Kolkata
04.2017 - 05.2018
- Providing Administrative support to run daily work efficiently.
- Preparing reports/ presentation in MS PowerPoint or word or excel.
- Manage and entering data to existing databases and generate reports on demand.
- Generating PO/ invoice and sending them to the clients on time & following up for payments.
- Attending meeting as and when required.
- Talking to the clients and vendors.
- Emailing, scanning, filling important documents.
- Assisting CEO in different terms.
- Submitting reports to the CEO.
- Scheduling meeting for CEO.
PR and Back Office Executive
Beauty Concepts Pvt. Ltd.
Kolkata
03.2015 - 03.2017
- Talking with Media house or Editors for reviewing new launch fragrances.
- Assisting Director for day to day works.
- Release RO for advertisements in the magazines.
- Maintaining different data in excel sheet.
- Preparing power point presentation for brands.
- Converting press dossiers of the new launched fragrances from PDF format to Word format.
- Checking magazines for PR coverages.
- Mailing and scanning documents.
Tech Support Executive
Rancelab IT Solutions
Kolkata
04.2014 - 09.2014
- Technical support providing through mails, calls or video chat to the companies who uses Fusion Retail software.
- Receiving complains and sorting them out.
- Preparing daily work report.
- Training new companies about the software through calls or video chat.
Education
PGPIT Course - Software course
NIIT
Kolkata06.2014
BCOM - Accounting & Finance
Syamaprasad College
Kolkata04.2012
Higher Secondary Examination -
Khalsa English High School
Kolkata04.2009
Secondary Examination -
Arya Vidya Mandir Girl’s School
Kolkata03.2007
Skills
- Oral Communication
- Written Communication
- Client Service
- Time Management Expertise
- Self-Driven
- Hard Working & Sincerity
- Calendar management
- Advanced multitasking
- Strong interpersonal skills
Interests
Listening to music
Cooking
Watching Movies
Travelling
Personal Information
- Date of Birth: 12/14/90
- Gender: Female
- Nationality: Indian
- Marital Status: Married
Disclaimer
I hereby declare that all the information furnished above are true to the best of my knowledge.
Key Objective
To work in an organization that appreciates innovativeness, demands analytical. Provide a challenging and performance driven environment and a wide spectrum of experience to grow and excel in my career. I aim to create meaningful contribution to the organization through my skill and abilities and to continuously improve on my professional knowledge and skill.
Accomplishments
- Awarded with "OUTSTANDING PERFOMANCE TROPHY" for managing overall system efficiently and smoothly at SATYENDRA FOOD PRODUCTS PRIVATE LIMITED.
Timeline
Executive- Office Assistant
Arkanic Private Limited
05.2024 - Current
Sr. Office Administrator & EA to Director
Satyendra Food Products Pvt. Ltd.
06.2018 - 05.2024
Admin Cum Executive Assistant to CEO
WebTek Labs Pvt. Ltd.
04.2017 - 05.2018
PR and Back Office Executive
Beauty Concepts Pvt. Ltd.
03.2015 - 03.2017
Tech Support Executive
Rancelab IT Solutions
04.2014 - 09.2014
PGPIT Course - Software course
NIIT
BCOM - Accounting & Finance
Syamaprasad College
Higher Secondary Examination -
Khalsa English High School
Secondary Examination -
Arya Vidya Mandir Girl’s School
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