REMESH BABU K

Performing and leading various process in contract operation

· Contract Administration process - Creating a contract ID and maintain database for all the contracts across the regions

· Contract Execution Process - Validating the contract execution copy and sending for signature. Also uploading the signed copies in the system

· Contract workspace creation and management - Creating the contract workspace to capture contract header data and pricing terms in Ariba. Also enable contract to invoice flip and validations through Ariba Network

· Contract compliance - Validating contract verses PR information and updating the comments in PR for the approvers

· Contract Data Management :-

• Analyzing the contract hierarchy. Informing the legal team regarding non-spend contract of last 3 years and initiating the termination
• Validating contract document based on exception created in Ariba;
• Communicating with supplier regarding contract documents; ensuring supplier validation of expiring contracts to maintain accuracy of contracts in the report
• Built a contract data repository and drive towards all Purchase Orders
• Having 1:1 ties with contracts (currently not enforced systematically) to ensure Invoices are paid at correct rates (reject invoices and ask suppliers to re-submit if rates are incorrect)
• Preferred Suppliers are used appropriately
• Worked on collecting and developing a ready reckoner for query repository which includes the solutions of varied and complex contracts
• Capture the data from various types of contract and linking to the related Master agreements and Amendment/change orders for the purpose of cleansing of contract data base

Process improvement functions:

• Standardized the app script for all the parameters in the tool (Tracker to record contract data) to deliver data to the invoice validation team.
• RPA implementation for Contract compliance check process
• Focused Supplier Processing - Allocation of requests by supplier names to reduce the turnaround and have focused approach towards data capture with reduced efforts
• MSA Repository - MSAs which serves the purpose of a repository for all the related future documents which will help the team to focus more on new contracts
• DTP - Created a structured DTP for the process which includes in depth information about the process

• Validation of Purchase Requisition as per client procurement policy and compliance
• Negotiate with Vendor for the better Price quote
• Approving of Purchase Requisitions for Purchase Order Creations
• Order status follow-up and logistics solutions
• Responding to client queries related to items, orders and payment status
• Processing all type Purchase Orders on cut off basis
• Monthly PO rejections report to management
• Queue monitoring on daily basis
• Responsible for monthly self-assessment of team members
• Sourcing Support:
• Spend Analysis for all categories
• Market Analysis (Supplier Profile
• Adhoc Request – Invoice Analysis, Payment terms verification from contract
• Extract contract expired details from Unifier and Ariba
• Catalogue Management:
• Maintenance of existing Catalogue as per policy & compliance
• Validation of new items and updating new items into Catalogue as per policy & compliance
• Follow up with vendors for required item details, images/spec etc
• Reconciliation of catalogue items on monthly and quarterly basis
• Providing access to client as per policy and compliance and access reconciliation on quarterly basis
• Vendor Management:
• Creation, Maintenance and updating of existing vendor profile
• Receive customer enquires via emails, Research, respond and resolve the enquiry within the pre-specified time frame
• Preparing and updating process documentation for newly transitioned process
• Updating and sending daily and monthly volumes, Capacity model and User activity report to management on monthly basis
• Schedule and manage training program for new joiners as per the learning curve, maintaining training materials and monitoring training and quality checks of the trainees
• Work towards maintaining appropriate audit trails of all the processing activities through relevant tracker and system monitoring
• Put appropriate compensating controls for the identified gaps within the process
• Ensure that errors reported have been communicated to the team members immediately

• Escrow Analysis
• To ensure the SLA's are green (99.5 %)
• Analyzing Tax and Insurance information to find out what changes happened in previous year and what will be the estimated Tax and Insurance for current year
• Preparing score cards for the team
• Performing quality checks
• Providing floor support and training new joiners
• Being part of the operations calls with the clients
• Handling escalation mails
• Pulling, updating and maintaining reports
• Helping team lead with regards to forecasting of production and monthly planning
• Updating and running production dashboard (Production Vs Target)
• To ensure all the loans have been assigned and procured before the due dates

Mortgage - Abstract Entry

Publishing ebooks - Conversion of hard copy books to PDF format

Publishing ebooks - Conversion of hard copy books to CDs