Summary
Overview
Work History
Education
Skills
Languages
About Me
Personal Information
Timeline
Generic
S. Pachaiappan

S. Pachaiappan

Manimangalam

Summary

Experience of working 12 years in handling customs formalities of imports and exports including handled FCL, LCL, Air & High Sea shipments and visited various authorities such as Customs and DGFT to resolve pending matters, ensuring that all processes are carried out smoothly.

Overview

11
11
years of professional experience

Work History

Sr. Executive- Exim and Accounts

Kingfa Science & Technology (India) Limited
03.2025 - Current
  • Managing warehouse and manufacturing units of complete Import & Export Activity.
  • Preparing the Data for Management Review Monthly basis and Analyze Distribution Costs Trend and Cost Factors.
  • Managed end-to-end intercompany payment processes across multiple group entities, ensuring accurate booking of invoices, payments, and reconciliations.
  • Prepared and posted journal entries for intercompany receivables/payables, expense allocation, currency adjustments, and statutory deductions in ERP (SAP).
  • Performed monthly intercompany reconciliations to ensure zero mismatches in consolidation reports.
  • BOE Customs duty Posting/Entries and Import supplier invoices posting.
  • GRN Receipt of Import material for goods IN entry posting (IBD and MIGO).
  • E-way bill Generation for Inward and Outward.

Analyst - EXIM

Gates Unita India Company Private Limited
08.2024 - 03.2025
  • Responsible for overseeing the import and export operations.
  • Co-ordinating with customs authorities, and ensuring all documentation is complete and accurate.
  • Coordinating with suppliers, freight forwarders, and other stakeholders.
  • Responsible for monitoring and evaluating the effectiveness of import and export activities.
  • Coordination with the freight forwarder for shipment pickup arrangement from our Supplier Warehouse, the movement toward the port and timely shipment as per the shipment schedule, Interacting with the CHA for customs clearance.
  • Preparing the Data for Management Review Monthly basis and analysis.
  • Work on the Monthly & yearly target of KPIs and Drawing up of a monthly report including all the relevant information about Import & Export.
  • Booking shipment by air, sea, or courier as per customer requirements.
  • Remittance Certificate (BRC) document preparation and its submission when Foreign Inward Remittance.
  • Monthly Saving report for import and Export.
  • Responsible for carrying out all export documentations, Physical Export document record maintenance, maintaining tracking sheet, Drawback (DBK) Claim File Preparation, Submission of documents to Customs, Drawback Credit Follow Up, Bank Remittance Certificate (BRC) document preparation and its submission when Foreign Inward Remittance.
  • Monthly Saving report for import and Export.

Executive – Import & Export & Accountant

Kingfa Science & Technology (India) Limited
Pune
06.2020 - 08.2024
  • Company Overview: Pune
  • Managing 4 manufacturing units of complete Import & Export Activity.
  • Contribute to the creation and implementation of best logistics practices in Import & export to aid and improve operational performance & financial performance.
  • Preparing the Data for Management Review Monthly basis and Analyze Distribution Costs Trend and Cost Factors.
  • Work on the yearly target of KPIs and Drawing up of a monthly report including all the relevant information about Import & Export.
  • Define the yearly budget planning of department and be sure the expense within the budget.
  • Preparing DRS Report on daily basis and month wise cost report.
  • Coordination with Custom House Agent, Freight forwarder, Transporter for regular movement of import & export cargo.
  • Negotiate with Freight Forwarder for Import consignment and minimize cost related to freight forwarding.
  • Interact with internal, External and supplier for clearance documents.
  • Interact Finance team for custom duty payments etc.
  • The main responsibility of an Export and Import is to foresee the movement of goods between the home country and other countries and keep in touch with freight forwarders professionals from logistics companies.
  • Strong Knowledge about Applying for advance license & EPCG, Duty Draw back, Redemption etc.
  • Getting the overall benefit from Govt wherever the Export & Import Scheme applied.
  • Interact with various external agents / agencies such as ports, CHA's, Customs, DGFT and other agencies that are involved in import and export operations.
  • The environment in which a working is rapidly changing and is very fast paced to clear the shipment in the same day.
  • Proficient with Customs Procedures and Requirement for Filing/ Handling Imports and Exports, Licensing, etc.
  • Handling all type of FCL, LCL, Air, high sea sales etc.
  • Active proactively to clear the shipments without demurrage/detention.
  • Handling CHA’s/CFS/Shipping liner directly.
  • Planning export stuffing as per Customer’s schedule and confirmation by sales dept.
  • Coordination with shipping line /Freight Forwarder and planning & generate Shipping order for transporter, Freight Forwarder and CHA.
  • Handling COO(Certificate of Origin) and GSP certificate export wise.
  • Coordinating with transporter for timely pick the empty container & reach to factory.
  • Verification of containers number & seal numbers.
  • Preparation export documents i. e. invoice, packing list, examination report, ensuring that we should claim the all Export incentives like EPCG, Advance authorization, DBK & RoDTEP etc.
  • Maintain the details record of CHA / FF / Transporters Bills in excel file.
  • Follow up transporter/CHA for on time GATE IN into port i. e. prior to port cut off.
  • Follow up with CHA for shipping bill & certificate of Origin.
  • Pune

Executive – Commercial

DEVI POLYMERS PRIVATE LIMITED
08.2014 - 06.2020
  • Handling Import and Export Documentation & Coordination with CHA (Custom House Agent) and freight forwarder.
  • Coordinate with Transporters, Fumigation, Marine Insurance agents.
  • Follow-up of ETA (Arrival of shipment) in shipping Line web site.
  • Checklist confirmation for Export and Import shipments.
  • Raising Export Invoice and Domestic Tax Invoice’s.
  • DGFT DEEC & EPCG, Advance license filling and redemption.
  • Record Keeping activities.
  • Duty draws back scheme.
  • Monthly and annual preparation as well as return GST filling GSTR1, GSTR 3B & GSTR9 and Monthly GSTR 2A reconciliation.
  • TDS deduction for service vendors and purchase bills.
  • General ledger & Debit and Credit notes Handling.
  • Coordinate with internal and external auditors.
  • Prepare Trail balance monthly, Quarterly and yearly.
  • BRS Reconciliation.
  • GRN Receipt of Import material for goods IN entry posting (IBD and MIGO).
  • E-way bill Generation for Inward and Outward.
  • Booking Bills in SAP & General Ledger.

Education

MBA - Finance

Madras University
CHENNAI
04-2021

Bachelor of Arts - Computer Science

ASAN MEMORIAL COLLEGE
CHENNAI
03-2014

Skills

  • Import/export management
  • Customs compliance
  • ERP (SAP) systems
  • Logistics coordination
  • Supply chain optimization
  • Financial analysis
  • Data reporting
  • Performance metrics
  • Problem solving
  • Team collaboration
  • Strategic planning
  • Growth planning

Languages

  • English
  • Tamil
  • Hindi

About Me

12 years, Handling customs formalities of imports and exports, Handled FCL, LCL, Air & High Sea shipments, Visited various authorities such as Customs and DGFT, Ensuring smooth processes, Import & Export, DGFT matters (Advance License, EPCG etc.), Accounting in SAP, Manufacturing Industry

Personal Information

  • Passport Number: YES
  • Date of Birth: 02/17/93
  • Marital Status: Married

Timeline

Sr. Executive- Exim and Accounts

Kingfa Science & Technology (India) Limited
03.2025 - Current

Analyst - EXIM

Gates Unita India Company Private Limited
08.2024 - 03.2025

Executive – Import & Export & Accountant

Kingfa Science & Technology (India) Limited
06.2020 - 08.2024

Executive – Commercial

DEVI POLYMERS PRIVATE LIMITED
08.2014 - 06.2020

MBA - Finance

Madras University

Bachelor of Arts - Computer Science

ASAN MEMORIAL COLLEGE

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S. Pachaiappan