Sneha Chitale

Role: Senior Executive Procurement

Direct Material - Base oil, Solvent, Chemical Additives, Packaging material, retail product

Indirect Material – Mechanical, Electrical & instrumentation project, Annual Maintenance contracts, MRO, requirements from

Sales, IT services, Marketing, technical equipment for lab & plant, requirements from administration & HR

Traded goods - from Fuchs affiliates around the world

Responsible for procuring direct, and indirect material, and traded items, including domestic as well as imports.

Responsible for import material planning and procurement of raw materials and traded items from Europe, the USA, and South East Asia and coordinating with shippers, freight forwarders, and CHA for the clearance of imported materials.

New supplier development and new product development for cost saving, risk mitigation, supplier audits for new developments, periodic vendor evaluation, and vendor account reconciliation.

Price movement analysis & inventory management of Key Raw Materials, Traded materials, packing materials. Analyzing data and submitting MIS reports to management, forecasting and planning key raw materials, traded materials and packing materials.

Actively involved in new procurement projects, new product and vendor development activity, formulation of SOP and process improvement activity

Implement the process and policy change with reference to Fuchs Global Procurement Policy.

Procurement Management:

Accurately prepared purchase order in SAP.

Preparing Import and local Cost Sheet and maintain the same in SAP system.

Prepared RFQ and ensured availability of all necessary details required for pricing.

Coordinated with CHA for clearance of material from port to plant.

Floated inquiries based upon the PRs generated in the system and requests from internal customers.

Prepared Comparative statements based upon the offers received & negotiated with vendors & assist line manager in rate finalization by providing necessary data.

Convert PRs into POs based upon the finalised vendor.

Ensure material delivery on schedule through proper follow-up & coordination.

To intervene in case of any vendor issues viz. rejection / payment etc.

Identified & developed new vendors for improved effectiveness of cost/quality/delivery.

Co-ordinate with concerned personnel to resolve the issue in PO, supplies etc.

Prepared regular MIS reports for control purposes

Ensure strict implementation of policy/ procedural guidelines.

To obtained CAPA from suppliers in case of rejections.

Organising review meetings with suppliers and stakeholders to improve on delivery, quality and entire supply chain

Building and maintaining vendor relations; evaluating vendors, managing buyer processes, and analyzing report

Maintaining documents as per IATF, ISO 9001, EMS & OHSAS

Projects:

1. Cost-saving projects

2. Procurement of equipment for Grease Manufacturing project

3. Procurement of equipment for retail packaging project

4. Procurement of storage tanks & blenders for process plants, racking system for warehouse

5. Procurement for themopack system for Hot oil & cold system (involves, boiler, heat exchanger & piping etc.)

6. Procurement for the new plant expansion project, involves Civil, mechanical & instrumentation activity

7. Procurement of lab equipment

8. Inventory control & optimization of raw materials

9. Procurement of IT infrastructure project including software, networks, internet lease line, professional services &

utilities

Responsible for handling Ocean Export, Ocean Import, Air Export, Air Import Operations for Project Cargo, Specialized Cargo (Break Bulk, Containerized Out of Gauge Cargo, Odd Dimension Cargo, etc.)

Perform co-ordination with Exporters, Importers and Global Business Partners from pick-up to delivery of cargo.

Handling documentation, billing and custom clearance.

Float inquiries to vendors as per the requirements and negotiating for best possible rates.

Account Receivable and Payable follow-up.

Handling shipments for Global Projects, Oil & Gas Customers.

Scrutiny of invoices for correctness before processing payments.

Manage & co-ordinate with the Overseas Agents Network and resolve their queries

Looking into Pricing / Customer Service activities / Escalations

Monitoring KRA’s of CS/Operations Teams

Creating and implementing interdepartmental SOPs

Collating reports from the regions, branches, sales teams

Managing business leads & Sales Reports

Meet Airlines/Shipping Lines/Vendors/ Visiting clients

Spearheaded the team that set up new back office in Chennai

Worked on various internal projects to increase process and manpower efficiency

Creating and implementing SOP for new customers.

On-boarding of new customers.

Financial reporting to management.

Preparing marketing material for sales team.

Procuring rates from pricing team and quoting to local clients for general and project cargo

Handling local freight and transportation RFQs.

Monitoring smooth operations of shipments from pick-up to delivery.

Co-ordinate and follow-up with Sales team regarding pipelines and closed opportunities.

Sales Force reporting to Global Sales and Regional Management.

Developed and deepened successful partnerships with representatives of diverse airlines and shipping companies.

Negotiated with carriers to secure best possible rates for clients and control costs.

Added insurance coverage to protect interest of client and shipment from loss or damage during transit.

Oversaw cargo claims to investigate and resolve loss or damage issues during transit.

Provided tracking information to enable clients to monitor progress of shipments.

Prepared accurate cost estimates for international shipments to provide clients with exact fees and information.

Coordinated shipments, determining timely transport of goods from point of origin to final destination.

Determined most valuable and cost-effective routes for shipments, overseeing transit time, price and safety.

Responded to customer inquiries and resolved complaints, establishing trust and increase satisfaction.

Financial reporting to management.

Handling documentation, billing and custom clearance.

Account Receivable and Payable follow-up.

Scrutiny of invoices for correctness before processing payments.

Trained in Contract Logistics, Sales, Finance, Key Account Management and Pricing departments and various support functions to gain a broader picture in the management of an international organization.