Snehanshu Sekhar Senapati

Key Responsibilities:

Strategic HR Leadership and Business Partnering.

• Spearheading HR operations across four strategic locations with accountability for people management, governance, employee experience, and business support.
• Providing leadership and direction to site HR teams to ensure consistent implementation of HR policies, systems, and processes.
• Driving workforce productivity, employee discipline, and organisational effectiveness through structured reviews and action plans.
• Conducting weekly HR review meetings and monthly business reviews with clients, Site Managers, HODs, and internal leadership teams to align HR priorities with organizational goals.
• Partnering with business leaders and stakeholders to drive people strategies, productivity, and operational excellence.
• Strengthening HR governance and process standardization across locations to ensure seamless service delivery.

TALENT ACQUISITION, WORKFORCE PLANNING & EMPLOYEE LIFECYCLE MANAGEMENT

• Overseeing recruitment and onboarding activities through site HR teams to ensure timely manpower availability and business continuity.
• Driving workforce planning and critical manpower management in collaboration with stakeholders.
• Governing employee lifecycle processes from onboarding to separation while ensuring policy compliance.
• Strengthening onboarding effectiveness through structured induction and integration programs.
• Monitoring recruitment metrics and manpower dashboards to support organizational growth and succession planning.

EMPLOYEE RELATIONS, INDUSTRIAL RELATIONS & RETENTION MANAGEMENT

• Strengthening harmonious employee and industrial relations through proactive grievance handling and employee engagement practices.
• Managing industrial relations matters and maintaining healthy relationships with employees, workmen representatives, and union leaders to ensure uninterrupted operations.
• Handling employee grievances, disciplinary matters, and conflict resolution through fair and transparent practices.
• Facilitating discussions and negotiations with unions and workforce representatives to maintain cordial industrial relations and workplace harmony.
• Driving employee retention through employee connect programs, recognition initiatives, feedback mechanisms, and referral programs.
• Institutionalizing employee suggestion schemes and stay interviews to enhance engagement and reduce attrition.
• Facilitating dignified employee lifecycle closure through structured separation and superannuation practices.

PERFORMANCE MANAGEMENT, LEARNING & ORGANIZATIONAL DEVELOPMENT

• Driving performance management and appraisal processes in collaboration with management and business stakeholders.
• Strengthening organizational capability through structured learning and development initiatives.
• Governing annual training calendars and statutory learning programs including POSH, Ethics, Human Rights, and Compliance.
• Facilitating technical and behavioural development interventions to build employee competencies.
• Promoting a continuous learning culture through assessments, knowledge-sharing initiatives, and internal trainer development programs.

EMPLOYEE ENGAGEMENT, CULTURE BUILDING & EMPLOYER BRANDING

• Designed and institutionalized structured employee engagement initiatives to strengthen workplace culture and employee experience.
• Spearheaded Corporate Rewards & Recognition and theme-based Safety Recognition programs to foster a high-performance culture.
• Established structured new employee welcome and integration programs to enhance onboarding experience.
• Conducted Town Hall and employee connect sessions to promote transparency and organizational alignment.
• Implemented work anniversary, mass birthday, long service awards, superannuation felicitation, and appreciation programs to reinforce employee value and belongingness.
• Led festive celebrations, diversity initiatives, sports events, cultural programs, and family engagement activities to strengthen team bonding and organizational culture.
• Strengthened employer branding through employee appreciation and welfare initiatives.

COMPENSATION, PAYROLL & BENEFITS ADMINISTRATION

• Providing governance and oversight for attendance, overtime, payroll, and employee benefits administration.
• Ensuring payroll accuracy, statutory adherence, and timely salary disbursement through effective coordination with stakeholders.
• Coordinating with Corporate HR and HO teams on wage revisions, annual increments, new labour code implementation, death settlements, and other employee-related matters.
• Strengthening employee trust through transparent payroll and benefits practices.
• Monitoring attendance and workforce deployment to support operational requirements.

STATUTORY COMPLIANCE, GOVERNANCE & AUDIT MANAGEMENT

• Providing strategic oversight for statutory compliance and labour law governance across multiple locations.
• Ensuring compliance with CL(R&A), Factory Act, ISMW, PF, ESIC, PT, WC, GPAIP, GMC, and other applicable regulations.
• Strengthening compliance governance through process standardization, risk mitigation, and adherence to statutory timelines.
• Driving audit readiness and supporting ESG, EY Compliance, NDO, and customer audits through robust documentation systems.
• Coordinating licensing, renewals, statutory submissions, and annual returns to ensure regulatory compliance.
• Establishing compliance monitoring mechanisms and trackers to strengthen governance and prevent non-compliance risks.

HR ANALYTICS, PROCESS EXCELLENCE & DIGITAL TRANSFORMATION

• Driving data-driven HR governance through dashboards, MIS, and structured reporting mechanisms.
• Strengthening accountability through action trackers, review systems, and pendency monitoring processes.
• Leveraging HR analytics to support manpower planning, recruitment, and compliance effectiveness.
• Promoting process excellence through digitization and continuous improvement initiatives.
• Enhancing operational efficiency through structured HR monitoring and reporting frameworks.

CLIENT & STAKEHOLDER RELATIONSHIP MANAGEMENT

• Acting as a strategic HR partner for clients, business leaders, and cross-functional stakeholders.
• Representing HR during audits, reviews, compliance forums, and client interactions.
• Strengthening stakeholder confidence through proactive HR governance and service delivery.
• Building collaborative relationships with internal and external stakeholders to support business growth and operational excellence.
• Maintaining close coordination with Corporate HR, Operations, Finance, and leadership teams to ensure smooth execution of HR initiatives and business continuity.

ADMINISTRATION, WORKPLACE SERVICES & EMPLOYEE WELFARE

• Overseeing gate pass administration, medical compliance, and workforce support services.
• Ensuring adherence to site access, occupational health, and safety requirements.
• Strengthening workplace discipline, mass housekeeping standards, and employee welfare practices.
• Supporting employee wellbeing through welfare initiatives and workplace improvement programs.
• Driving a safe, healthy, and employee-friendly work environment.

EXIT MANAGEMENT & WORKFORCE CONTINUITY

• Governing employee separation processes and retention interventions to ensure business continuity.
• Strengthening exit management practices through structured feedback and attrition analysis.
• Ensuring timely closure of Full & Final settlements, statutory formalities, and documentation.
• Leveraging exit feedback to support retention strategies and continuous improvement.

ESG, CSR & SUSTAINABILITY INITIATIVES

• Spearheading CSR, ESG, and sustainability initiatives aligned with organizational values and client expectations.
• Driving employee participation in environmental, social, and community development programs.
• Leading plantation drives, blood donation camps, awareness campaigns, and employee volunteering initiatives.
• Promoting a culture of social responsibility, employee citizenship, and sustainable workplace practices.

KEY ACHIEVEMENTS

• Promoted from Associate to Core Employee and subsequently to HR Head within a short span based on performance, leadership capabilities, and business contribution.
• Recognized as "Best Site HR Manager" and awarded by the CEO and COO of Bluspring for outstanding contribution, people leadership, and operational excellence.
• Successfully leading HR operations across four strategic locations with a workforce of 1,200+ employees through a team of HR professionals.
• Strengthened industrial relations and maintained harmonious relationships with unions and workforce representatives, ensuring uninterrupted operations and a positive work environment.
• Established structured HR dashboards, review mechanisms, and process controls to improve accountability and operational efficiency.
• Strengthened compliance governance and maintained audit readiness for statutory, ESG, customer, and compliance audits.
• Institutionalized employee engagement, recognition, and culture-building initiatives to enhance employee experience and organizational belonging.

Key Responsibilities:

• Team Leadership: Managing a team of 10 HR Executives across 3 sites, ensuring HR operations run efficiently.
• Recruitment & Interview Process: Conducting interviews, coordinating with department HODs, and finalizing candidates with clients.
• Employee Onboarding & Documentation: Issuing offer letters, executing a paperless onboarding process (POP), and releasing appointment letters.
• Gatepass & Security Management: Overseeing access management for employees, workers, and vendors.
• Attendance & Payroll Management: Ensuring biometric attendance tracking, salary processing, and leave management.
• Employee Relations & Grievance Handling: Proactively addressing concerns, enhancing employee satisfaction, and maintaining workplace harmony.
• Industrial Relations & Conflict Resolution: Managing IR issues, engaging in negotiations, and ensuring smooth labor relations.
• Statutory Compliance Management: Ensuring adherence to labor laws, conducting compliance audits, and managing statutory documentation.
• Vendor & Billing Management: Overseeing vendor contracts, invoicing, and timely payment processing.
• Audit Management: Handling internal and external audits related to HR, compliance, and industrial relations.
• Event Management: Organizing corporate functions, cultural events, and religious ceremonies (Annual Functions, Pujas, etc.).
• Employee Engagement & Motivation Initiatives: Implementing activities like sports (Cricket, Carrom, Chess), cultural programs (Poetry, Drama, Dance), and knowledge-based competitions (GK, Quizzes, Story Writing, Slogan Competitions).
• Policy Development & Implementation: Introducing new HR policies to enhance workforce productivity and compliance adherence.
• Appraisal & Increment Management: Conducting performance evaluations and facilitating annual salary increments.
• Workforce Well-being & Support: Managing food, transportation, and welfare programs for workers, especially during OT, meetings, and functions.
• Strong Relationship Building: Maintaining a robust working relationship with all departments, site managers, project managers, clients, vendors, and union leaders for smooth work operations.
• Daily Toolbox Talks (TBT): Actively participating in daily TBT meetings with employees and the safety team, delivering speeches on safety, sharing updates on HR policies, addressing employee concerns, and recognising employee achievements through rewards.
• Employee Lifecycle Management: From recruitment to full and final settlement, ensuring a smooth transition at all stages of employment.

Strengths & Achievements:

• Successfully managing HR & IR operations across three sites with over 1200 employees.
• Streamlined compliance and audit processes, reducing legal risks.
• Improved employee engagement through innovative motivational activities and events.
• Spearheaded new policy implementations, enhancing workplace efficiency and compliance adherence.
• Strengthened labor relations through proactive grievance redressal and conflict resolution strategies.

Key Responsibilities:

Employee Lifecycle Management

• Managed end-to-end recruitment, including talent acquisition, conducting interviews, and issuing offer and appointment letters.
• Administered employee onboarding, orientation, and exit processes, ensuring compliance with organizational policies.
• Handled resignation formalities, Full & Final (F&F) settlements, and exit documentation.

Attendance and Payroll Management

• Efficiently managed attendance for staff and workers through biometric systems, ensuring accurate and timely data for payroll processing.
• Ensured timely processing of salaries, wage compliance, and adherence to PF and ESIC deadlines.
• Managed leave policies, bonuses, and statutory compliance within organizational frameworks.

Industrial Relations and Labor Compliance

• Ensured compliance with labor laws and industrial relations regulations, including managing statutory abstracts, notices and labor audits.
• Facilitated collective bargaining processes, resolving disputes between management and employees or vendors through negotiation and mediation.
• Applied for and managed labor licenses, ISMW Certificate, ensuring compliance with regulatory requirements.

Reporting and Audit Management

• Regularly updated labor compliance platforms (EY Compliance) and maintained audit-ready documentation for internal and external reviews.
• Collaborated with cross-functional teams to implement compliance improvements and streamline operational efficiencies.

Employee Relations and Grievance Handling

• Led grievance redressal mechanisms, resolving employee concerns and maintaining workplace harmony.
• Organized and facilitated ethics meetings and site visits to ensure alignment with organizational values and policies.

Risk Mitigation & Incident Resolution

• Identified potential compliance risks and implemented proactive measures to mitigate these risks, ensuring smooth business operations.
• Provided valuable compliance advice to the business unit management, Operation Team regarding policies, controls, and procedures.

Collaborating with Cross-functional Teams

• Worked closely with Finance, Legal, and Operations teams to align compliance activities with business needs and resolve compliance-related challenges.

Event and Engagement Initiatives

• Organized festivals, corporate events, Ethics month celebration and employee engagement activities to promote a positive workplace culture.
• Played a key role in promoting employee well-being through the execution of wellness programs and team-building initiatives.

Gate Pass Compliance

• Streamlined gate pass processes, apply, renewal, surrender and departmental approval processes for employees, workers, and vehicles, including skill assessments and medical checkup.
• Ensured adherence to safety protocols through vehicle inspections and checklist management.

Billing and Vendor Management

• Oversaw vendor management processes, including contract negotiations, billing, and timely payment processing.
• Ensured compliance with billing procedures, reducing discrepancies and enhancing vendor relationships to support operational efficiency.

Key Responsibilities:

Maintained HR, ECS & FCS Compliance

• Ensured full compliance with applicable laws and regulations concerning Establishment Compliance Services (ECS), Factory Compliance Services (FCS) and HR operations.
• Coordinate HR projects (Meeting, Training and Survey) and take minutes.
• Handle day to day operations of the HR functions and duties.

Licensing & Certification Management

• Applied for registration, amendments, renewals, and surrender of S&E Registration Certificate, CL(R&A) RC and License, Trade License, ISMW Certificate, BOCW Certificate, Professional Tax (PT), GST and Labour Welfare Fund (LWF).
• Ensured timely renewal and updates to avoid any legal or operational issues.

Compliance of Statutory Abstract and Notices

• Ensured adherence to labor laws abstract such as The Payment of Gratuity Act, The Payment of Wages Act, The Minimum Wages Act, The Maternity Benefit Act, The Contract Labour Act, The Employee Compensation Act and other related statutory regulations.
• Regularly updated and displayed statutory notices such as Prohibition of employment of Children And Adolescent Notice, Form 5 Notice of Daily Hours of Work of Employee, FORM IV Statement of Holidays Notice, FORM XII Working Hour Notice, Gratuity Notice, Payment of Wages Display of Notice, Rates of Wages Display of Notice, Internal Complaints Committee POSH Notice as per the requirements of labor laws at the workplace, ensuring transparency and legal compliance.

Vendor Compliance Audits

• Conducted comprehensive statutory compliance vendor audits to ensure that third-party contractors complied with relevant labor laws and regulations by verifying with correcting additional data and prepare Branch visit report.
• Reviewed vendors' adherence to regulations under above mentioned Acts and other statutory requirements.

Handling Government Inspections, Compliance Reporting & Record Management

• Prepared and maintained reports of compliance activities for internal audits and inspections by government authorities.
• Organized documentation for statutory records, ensuring they were up-to-date and ready for inspection at all times.
• Coordinated with government officials during inspections and audits, ensuring smooth proceedings and addressing any compliance issues on-site.

Key Responsibilities:

Administrative Responsibilities

• Managed administrative tasks and coordinated with departments for smooth processing of documentation, filing, and maintaining compliance-related records.
• Organized training sessions on compliance awareness for internal teams and vendors.

Attendance and Wage Compliance

• Managed attendance systems, ensuring accurate tracking and reporting.
• Verified that wage disbursements aligned with statutory norms, handling discrepancies promptly.
• Liaised with payroll teams to ensure accurate payment as per compliance standards.

Effective Communication and Coordination

• Developed and maintained a streamlined process for compliance documentation, improving efficiency.
• Engaged with external agencies and government bodies to ensure up-to-date compliance practices.
• Played a key role in implementing company policies regarding labor welfare and compliance.

Licensing & Certification Management

• Applied for registration, amendments, renewals, and surrender of S&E Registration Certificate, CL(R&A) RC and License, Trade License, ISMW Certificate, BOCW Certificate, Professional Tax (PT), GST and Labour Welfare Fund (LWF).
• Ensured timely renewal and updates to avoid any legal or operational issues.

Vendor Compliance Audit

• Conducted vendor audits to ensure adherence to legal and regulatory requirements.
• Ensured proper display and maintenance of statutory abstracts and notices as per labor laws.
• Implemented corrective actions for any non-compliance issues identified during audits.
• Facilitated communication between vendors and management to address compliance concerns effectively.