SWAPNALI GUPTA
Navi Mumbai
Summary
Forward-thinking Executive Assistant with 5+ years of overall experience in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment. Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Executive Assistant to the Chairman and CEO
Bhavani Shipping services (I) Pvt ltd
Navi Mumbai
2023.11 - 2024.03
- Supervised executive calendars while supporting administrative team to facilitate smooth operational flow.
- Scheduled and planned meetings and conferences to streamline business operations.
- Facilitated smooth executive trips, arranging appropriate travel, visas and agendas.
- Provided effective meeting support by preparing agendas and taking minutes.
- Conserved senior executive's time by drafting letters and documents, collecting and analyzing information and initiating communications.
- Managed information flow between senior executives and other members of staff, passing on information about policies, procedures and directives.
- Coordinated coding and authorization of invoices, credit card statements and expense reimbursements for payment.
- Used own initiative to delegate matters requiring immediate attention to other staff in absence of CEO.
- Prepared and managed departmental budgets in collaboration with accountants.
- Acted as primary point of administrative contact and liaison with other offices, individuals and external organizations to streamline communications.
Operations Administrator
Advance Institute of Safety Engineering
Navi Mumbai
2017.06 - 2023.11
- Performed administrative tasks, document management and report development for inter-departmental use.
- Supported with all administrative, secretarial and organizational functions.
- Maintained organized calendar covering team meetings, trips and appointments.
- Maximized branch revenue by optimizing operations.
Boosted customer base, acquiring new customers and identifying needs to deliver relevant products. - Managed all financial aspects of operations, including budgets, expenses, payments and incomings.
Admission Head Cum Counsellor
Skillsoft Overseas Education
Navi Mumbai
2014.06 - 2017.12
- Accepting and filtering student applications
- Assessing applications according to our eligibility criteria
- Organizing and filing of documentation
- Providing consultations with prospective students when requested
- Referring prospective students to specific program directors for additional information (when needed)
- Processing student registration and payment
- Other duties as assigned
Education
Bachelor's - Mass media and communication (Advertising)
University of Mumbai
2017
Skills
- Microsoft Office Skills
- Communication skills
- People Skills
- Organizational know-how
- Business administration
- Excellent administrative abilities
- Client relationship management
- Scheduling and calendar management
- Report Writing
- Business Administration
- Staff Management
- Social Media Management
- Presentation Development
Certification
- The Fundamentals of Digital Marketing Google certified.
Timeline
Executive Assistant to the Chairman and CEO
Bhavani Shipping services (I) Pvt ltd
2023.11 - 2024.03
Operations Administrator
Advance Institute of Safety Engineering
2017.06 - 2023.11
Admission Head Cum Counsellor
Skillsoft Overseas Education
2014.06 - 2017.12
Bachelor's - Mass media and communication (Advertising)
University of Mumbai
- The Fundamentals of Digital Marketing Google certified.
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